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OSA Aging Information System (AIS) Overview: Who we are and how we got there

OSA Aging Information System (AIS) Overview: Who we are and how we got there. OSA began developing web-based data applications on a secure site in 2001 to: reduce fixed costs associated with traditional client-server software applications

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OSA Aging Information System (AIS) Overview: Who we are and how we got there

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  1. OSA Aging Information System (AIS) Overview: Who we are and how we got there OSA began developing web-based data applications on a secure site in 2001 to: • reduce fixed costs associated with traditional client-server software applications • provide grantees and partners w/out access to the State network access to OSA’s IT systems • allow OSA more control of applications and provide users with more functionality Aging Information System Application System Software Applications • Annual & Multi-year Planning System (AMPS) • National Aging Program Information System (NAPIS) NAPIS Federal Reporting Applications • Volunteer Information System (VIS) • Care Management Information System (CMIS) • Michigan’s Coordinated Access to Food for the Elderly (MiCAFE) • Unified Benefits Application (UBA) • Legal Service Information System (LSI) • OSA Secure File Drop-off Application and OSA Grantee Secure File Retrieval Application • AIS User Administration Application • Resource Maintenance at the Source Application (RM) • Miseniors & MiPATH Content Administration Applications • AIS Vendor User Administration Application AIS Websites • www.miseniors.net • Partner Channel • MIADRC.org URL • Other websites & URLs See AIS Handout For More Info!

  2. AIS Profile: What is an AIS? Technology • 5 servers (production, DC/DNS, staging, backup, public/private web, etc.) and other hardware / software - all new in 2009 • New Storage Area Network (SAN) – new in 2010 • Technical support contract w/ ACRO Services Corp. – an award winning, Michigan-based IT firm operating since 1982 Users and Agencies • 1,721 AIS user accounts • 236 partner agencies across Michigan access the AIS Usage and Utilization • Current AIS Data Storage (production): about 15 gigabytes (15,360 megabytes) - 1 megabyte roughly equals a typical book w/ 500 pages × 2000 characters/page • Current AIS data storage is 17% of capacity – room to grow!

  3. Aging Information System (AIS) Network:Machines talking to machines Servers ADRC User Internet SAN Firewall Fiber Switch OSA User ADRC User

  4. OSA ADRC Grant Proposal: What did we say we would do and why? GOAL I. Enhance individual choice and support informed decision-making through person-centered planning/thinking (PCP/PCT) and comprehensive information and awareness (I&A): • Implement a statewide LTC resource database. • OSA is responsible for management of the statewide I&A data application and LTC website, including a statewide LTC resource database.

  5. Goal: A Searchable ADRC Resource Directory & Database w/ Multi-Access Options LTC? Searchable, Editable, & Reportable Resource Data Available to ADRC

  6. Information Hierarchies: Making Data Make Sense Resource directory data organized by: • Geography • Service Name • Service Type • Agency Name • Agency Type • Agency Characteristics • Other?

  7. Searchable Databases: How we help people find what they are looking for Provide logical ways to search and report information, including: • Geography • Service Type • Service Name • Agency • Agency Type • Agency Characteristics • Key Words/Phrases • Other?

  8. ADRC Resource Data Submission: More web, less data entry STEP 4: OSA Saves Verified Resource Data to AIS Resource Database STEP 2: ADRC I&A Resource Contact Review & Approves ADRC-specific Resource Data Internet Internet Internet STEP 3: OSA ADRC Contact Review & Verifies Resource Data Internet ADRC Services? STEP 1: Local Providers Submit Resource Information via Web form RESULT: Searchable Resource Data Available to ADRCs, OSA, and Public

  9. www.miseniors.net: Web-based Resource Provider Submission Process

  10. www.miseniors.net:Resource Provider Submission Webform

  11. ADRC Resource Data: Centralized Management many sources -> one repository -> many access points

  12. Resource Database Records: Important, Detailed, & Living

  13. Resource Data Management: Details, details, and more details

  14. Key Issue for Resource Directories: Keep It Fresh, Accurate and Editable! • Data Access, Review, & Edit Options for ADRC partners: • Reports (example 1: flat file, etc) • Online Edit Options • Data File Downloads • Automated e-mail review reminders Example 1.

  15. Public Web: Search Criteria - Service Name

  16. Public Web: Search Criteria - Geography

  17. Search Results: Easy Access to Good Information is What Matters! Person Centered Home Care, Inc. Click Here to Visit their Website

  18. ADRCs: A True Community Resource! Goal: Enlightenment! Avoid: Frustration!

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