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USAS/SAAS Updates

USAS/SAAS Updates. TCCSA Fall 2004. New Vendor Fields. New Hire SSN field added Child Support flag added. New Hire SSN field. Displayed in VENSCN & EIEIO Added to VENDOR1 report VENHIRE will print this SSN on report if non-blank, otherwise will print 1099 ID. Child Support Flag.

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USAS/SAAS Updates

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  1. USAS/SAAS Updates TCCSA Fall 2004

  2. New Vendor Fields • New Hire SSN field added • Child Support flag added

  3. New Hire SSN field • Displayed in VENSCN & EIEIO • Added to VENDOR1 report • VENHIRE will print this SSN on report if non-blank, otherwise will print 1099 ID

  4. Child Support Flag • Displayed in VENSCN & EIEIO • Added to VENDOR1 report • POSCN & APE will check and display warning if set to “Y”

  5. Child Support Flag – POSCN Warning

  6. Child Support Flag – APE Warning

  7. 4502 • Federal Assistance Summary changed from $300,000 to $500,000

  8. ACTMOD • Must now use memo vendor number for Expense/Supplies Distribution option • To prevent problems with YTD amounts for 1099 purposes • Distribution is NOT an additional payment to the vendor

  9. AUTOPOST/Payroll • Can now use payroll date from batch file or enter a posting date

  10. AUTOPOST/Payroll

  11. CHEKPY • Optional heading line prompt added

  12. EIEIO/OINQ/BLDOINQ • Invoice Description will now display if entered; otherwise po item description will print as before

  13. EXPROC • Will now update and default to the highest po number on file

  14. FUNDSUMM • Will now exclude funds with all zero amounts from the report

  15. PODETL • Now looks at account filters from USASDAT/USASEC and will exclude purchase order items for accounts for which the user does not have read access

  16. USACERT • The word “fiscal” has been removed from the prompt and help messages for the year in AMDCERT and CERTBAL

  17. USAEMS • Extraction for new EMIS fund category field (QC185) changed • If USAS EMIS fund category field is blank, an “*” will be placed on USAEMS.SEQ for importing into EMIS • Necessary to fulfill EMIS reporting requirements

  18. USASCN/ACTSCN • Added “*” as valid EMIS fund category for each fund which requires a code be entered • Use “*” if none of the codes is applicable to your grant • New codes added for FY 2005

  19. USASCN/BRDRET • Change default to always be “Validate”

  20. USASCN/POSCN • Added grand total to overflow page

  21. USASDAT/USASEC • Added PODETL to list of reports using account filters

  22. Requisition Amounts • Corrected the calculation of the open requisition amounts on the account records • USASDAT/USACON (when changing the requisition tracking flag) • FIXENC

  23. Blank Month-to-Close-FY • Fixed problems with USAS programs when Month to Close Fiscal Year on USASDAT/USACON is left blank • Programs will now all default to 06 if the Month to Close Fiscal Year is blank in USASDAT/USACON

  24. ACTCHG • Corrected problem causing AUDITS file and report to show the original account instead of the new account after collapsing accounts

  25. BALMON • When running BALMON for specific fund and all years the report only included the current fiscal year

  26. CHEKPY • Report heading listing check types selected did not include “Warrant”

  27. FINDET • Incorrect description printing on SCC subtotal line when sorting and subtotaling by FS,SC • No description will be printed for the SCC subtotal line

  28. INVEST • Program was ending abruptly if a blank fund number was entered • An error message will now be displayed and the user given another chance to enter the fund number

  29. RCPROC • The creation date for the vendor was being incorrectly updated with the current date when a refund was posted

  30. USASCN/REQSCN • Account balances not checked correctly when modifying a requisition and “Track Requisition Amounts” flag set to “Y”

  31. USASCN/VENSCN • Phone number display corrected when the number ends in all zeroes

  32. EISRPT/EIS203 • Added sort and subtotal options for: • Fund Type • Function

  33. EISRPT/EIS203 • Corrected problem causing program to abort when choosing to use a date range and leaving the date blank.

  34. EISRPT/EIS104 • Problem with items capitalized at the beginning of the fiscal year, but are not capitalized at the end of the year and have had transfers posted • Negative adjustment was shown in both the original and the new fund/function/class • Now the negative adjustment will be shown in only the new fund/function/class

  35. Programs to be made obsolete • It is our intention to remove the following programs from the USAS package after the May 2005 release: • PORQ • INPROC • OHUSAS • ACCEDT • SETBAL • GAAP Subsystem (old)

  36. Programs to be made obsolete • The following programs will be removed from the software for the December, 2004 release: • HB412EXP (udms export) • EISAPR (EIS package-old EIS specifications)

  37. USAS/SAAS Updates Selected updates from the May Release

  38. Requisition Amount Tracking • Optional tracking of total requisitioned amounts has been added NOTE: PORQ WILL NOT RUN IF REQUISITION AMOUNTS ARE BEING TRACKED! • Must set new flag in USASDAT/USACON to begin using this enhancement. If not set, no changes in functionality will be seen. • Can also determine whether you want the amounts considered when checking balances during requisition or encumbrance posting

  39. Requisition Amount Tracking – USASDAT/USACON

  40. Requisition Amount Tracking (continued) • If “Track Requisition Amounts” set to “Y” • Requisition amounts will appear with accounts in ACTSCN, EIEIO, OHUSAS • APPSUM/BUDSUM can optionally include these amounts with encumbrances and subtracted out of the remaining balance

  41. ACTSCN with Requisitioned Amounts

  42. BUDSUM with Requisitioned Amounts

  43. BUDSUM with Requisitioned Amounts

  44. Requisition Amount Tracking (continued) • Transaction programs will subtract the requisitioned amounts out when determining the remaining balance to use for balance checking • REQSCN, POSCN, AUTOPOST, BRDRET, APE, EXPROC, INPROC

  45. Requisition Amount Tracking (continued) • ADJUST will move the requisition amounts from future year to current year during fiscal year-end close process • FIXENC will recalculate the requisitioned amounts from the open requisitions on file • DELACT, ACTCHG, BUDLNK modified to use requisitioned amount fields

  46. Status and Start/Stop Dates • Status and Start/Stop Dates were added to the UDMS views • Four new reports list accounts with Status = “I”, or start or stop date not blank • STAT_APP • STAT_REV • STAT_CASH • STAT_BUD

  47. Invoice Description on Reports • Several reports modified to print optional invoice description if entered in APE, otherwise will print po item description • ACCSTS • ACTRPT • APPLED • BUDLED • CHEKPY • PAYABL • USASAUD

  48. APPROP • Two new options added to replace old ACCLOAD functionality: • APPROP/NYPLOAD – Loads Next Year Proposed amounts from CSV/Tab file • APPROP/IABLOAD – Loads Initial Budget/Revenue amounts from CSV/TAB file • Runs ACCLOAD with “parameters file” to control fields that are updated.

  49. APPROP • Spreadsheet must contain the following headings in the first row: • TI, FUND, FUNCTION, OBJECT, SCC, SUBJECT, OPU, IL, JOB, RECEIPT, PROPOSED, INITIAL_BUDGET, INITIAL_ESTIMATE • Exact columns needed depends on whether you are loading budget or revenue accounts and which option you are using • Spreadsheet may contain additional columns which will be ignored. • BUDLNK will be automatically run to update the appropriations from the budgets

  50. APPROP Main Menu

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