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Writing An Effective Grant Proposal

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Writing An Effective Grant Proposal

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    1. Writing An Effective Grant Proposal Dr. Beverly B. Zimmerman Brigham Young University

    2. Goals For The Workshop Learn an effective proposal writing process Discuss strategies for writing an effective proposal Explain pitfalls to avoid to keep your proposal from being rejected

    3. Consider The Rhetorical Situation

    4. Consider The Rhetorical Situation Writer’s Purpose Explain a problem that requires change Demonstrate a need for funding Show that your project will solve the problem Reader’s Purpose Determine if your project matches the goals of the funding agency Decide if your project is worthwhile and unique Conclude that you are competent

    5. Consider the Rhetorical Situation Text (Proposal) Will be read quickly Look professional and free of errors Meet specific requirements Follow a standard format Answer reader’s questions Persuade the reader that you’re competent

    6. Proposal Writing Process Plan your projects, determine your funding needs, and locate a funding source that matches Implement a focused grant proposal Evaluate your grant proposal and respond to evaluation by others

    7. A Circular Process: PIE

    8. Plan Your Projects Establish your agency’s identity Outline your projects and funding requirements Identify funding sources Analyze the goals of the granting agency Analyze the RFP for the grant Locate successful models of funding

    9. Establish Your Agency’s Identity Begin with your central identity or core values List 2 or 3 key services that you provide Outline your clientele Determine what is unique about your organization

    10. Outline Your Projects and Funding Requirements What is unique about these projects? Who will benefit? Where and when will the projects take place? How much will the projects cost? Why is there a need to fund these projects?

    11. Identify Funding Sources Government sources Private foundations Corporations Special interest groups Internet sources

    12. Analyze The Goals Of The Granting Agency What are the goals of the granting agency? What is their strategic plan? Why was the fund set up? What do they want to fund? How is the funding calculated? What other obligations are involved? What are the requirements of the RFP?

    13. Analyze The Goals Of The Granting Agency What does the agency want to fund Any special target group? Any special functions? Any special way of operating? Any particular priorities at a given time?

    14. Analyze the RFP (Request for Proposals) How it the funding calculated? Maximum/minimum grant per project? What is and isn’t funded? Does the applicant pay a percentage of the costs? When is the grant paid?

    15. Analyze the RFP (Request for Proposals) What other obligations are involved? What is the timeline for completion? What kinds of reports are required? Are there any deliverables required?

    16. Analyze the RFP (Request for Proposals) What parts of the proposal are required? What will be the evaluation criteria? Are there successful models you can follow? Who will read the proposal?

    17. Locate Successful Models Of Funding What is unique about the projects? How do the goals in the proposal and the goals of the funding agency match? What did you like about the proposal? At what point were you convinced that this was a proposal worth funding? Why?

    18. Implement A Successful Proposal Identify the current situation requiring change Specify your plan to improve the situation Outline your qualifications to do the work Itemize costs and benefits of your plan

    19. Select Components Of The Proposal Outline components required by the RFP Describe details of your project Create a budget Obtain approvals and permissions Submit your proposal on time

    20. Strategies For Writing Your Proposal Content Organization Style Design

    21. Content Be focused and specific Show how your project is related to the grant giver’s goals Provide details, including the budget Include everything required by the RFP

    22. Organization Provide an executive summary Follow the guidelines of the RFP Use headings, overviews, and summaries

    23. Style Define terms Be succinct Allow time for revision Get feedback from other people

    24. Design Use page numbers, headers, and footers Include photos and diagrams Make sure the proposal looks professional Assume a skim/scan reading

    25. Respond to Evaluations Revise your proposal for content Analyze the organization of your pro Edit

    26. Pitfalls To Avoid In Writing The Proposal Being too ambitious in your projects Using generalities Assuming a linear reading Assuming readers know your capabilities Hiding costs Sending the proposal in at the last minute Failing to revise and resubmit the proposal

    27. Act on the Evaluations Complete the project and seek renewal Or Request reviews, revise, and resubmit

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