Sowing the Seeds of Grassroots:

1. Sowing the Seeds of Grassroots: Contacting Congress Presented by Sarah Holstine, Legislative Specialist2011 NARFE Legislative Training Conference

2. Why Contact Members of Congress? Credit: The smallest Senate page and the largest Capitol police officer, 1940. [Senate Historical Office]http://www.senate.gov/artandhistory/history/common/slideshow/capitol_scenes.jsp?Counter=12

3. Why Contact Members of Congress? Credit: The smallest Senate page and the largest Capitol police officer, 1940. [Senate Historical Office]http://www.senate.gov/artandhistory/history/common/slideshow/capitol_scenes.jsp?Counter=12

4. Why You Should Contact Congress • All Politics Are Local • Over-estimation of Lobbyists’ clout • Under Appreciation of Grassroots • You Have the Numbers • You Vote To Contact Congress! Credit: James Montgomery Flagg (1877-1960)I Want You for theU.S. ArmyLithograph, 1917

5. Article One: Congress Can . . . • Collect taxes • Borrow money • Regulate commerce with nations and among the states • Establish a post office • Declare war • Raise and support an army • Make “all laws which shall be necessary and proper” to execute these powers

6. Congress’ Structure: Where the Power Is • Bi-Cameral Institution • House: 435 Voting Members (6 Non-voting) • 112th Congress: 241 Rep; 192 Dem; (2 Vacancies) • Senate: 100 Members • 112th Congress: 51 Dem; 2 Indep; 47 Rep • Political Leadership

7. House Political Leadership Speaker of the House: John Boehner (OH-8) Majority Leader: Eric Cantor (VA-7) Majority Whip: Kevin McCarthy (CA-22) Republican Conference Chair: Jeb Hensarling (TX-5) Republican Conference Vice Chair: Cathy McMorris Rodgers (WA-5) Republican Policy Committee Chair: Tom Price (GA-6) Republican Congressional Campaign Committee Chair: Pete Sessions (TX-32) Democratic Leader: Nancy Pelosi (CA-8) Democratic Whip: Steny Hoyer (MD-5) Assistant to the Democratic Leader: James Clyburn (SC-6) Democratic Caucus Chair: John Larson (CT-1) Democratic Caucus Vice-Chair: Xavier Becerra (CA-31) Democratic Congressional Campaign Committee: Steve Israel (NY-2)

8. Senate Political Leadership Majority Leader and Democratic Conference Chair: Harry Reid (NV) Majority Whip: Dick Durbin (IL) Democratic Policy Committee Chair: Charles Schumer (NY) Democratic Policy Committee Vice Chair: Debbie Stabenow (MI) Democratic Steering and Outreach Committee Chair: Mark Begich (AK) Democratic Senatorial Campaign Committee Chair: Patty Murray (WA) Minority Leader: Mitch McConnell (KY) Minority Whip: Jon Kyl (AZ) Republican Conference Chair: Lamar Alexander (TN) Republican Policy Committee Chair: John Thune (SD) Republican Conference Vice Chair: John Barrasso (WY) Republican Senatorial Campaign Committee Chair: John Cornyn (TX)

9. Congress’ Structure • Bi-Cameral Institution • House: 435 Voting Members (6 Non-voting) • 112th Congress: 241 Rep; 192 Dem; (2 Vacancies) • Senate: 100 Members • 112th Congress: 51 Dem; 2 Indep; 47 Rep • Leadership • Committees • Jurisdiction • Chairs and Ranking Members

10. Committees: Jurisdiction • The House Budget Committee and the Senate Budget Committee are responsible for drafting Congress’ annual budget plan, monitoring action on the budget for the Federal Government, and has jurisdiction over the Congressional Budget Office (CBO). • The House Ways and Means Committee and the Senate Finance Committee have jurisdiction over all tax matters, Social Security, Medicare, Medicaid and some other entitlements. Premium Conversion and GPO/WEP legislation is heard in these committees. • The House Oversight and Government Reform Committee and the Senate Homeland Security and Governmental Affairs Committee have jurisdiction over civil service issues, including federal employee and annuitant retirement and health benefits

11. Committees: Chairs & Ranking Members • House Budget Committee • Chair: Paul D. Ryan (R-WI-1) Ranking: Chris Van Hollen (D-MD-8) • Senate Budget Committee • Chair: Kent Conrad (D-ND) Ranking: Jeff Sessions (R-AL) • House Ways and Means Committee • Chair: Dave Camp (R-MI-4) Ranking: Sander Levin (D-MI-12) • Senate Finance Committee • Chair: Max Baucus (D-MT) Ranking: Orrin Hatch (R-UT) • House Oversight and Government Reform • Chair: Darrell Issa (R-CA-49) Ranking: Elijah Cummings (D-MD-7) • Senate Homeland Security and Governmental Affairs • Chair: Joseph Lieberman (ID-CT) Ranking: Susan Collins (R-ME)

12. How a Bill Becomes a Law • Legislation Can Start in Either House • Except for Taxes (and Appropriations)

14. How a Bill Becomes a Law • Legislation Can Start in Either House • Except for Taxation (and Appropriations) • House of Representatives is Body of Majority • Senate is Body of Minority

15. Role of Offices and Staff • Hill vs. District vs. Campaign • Key Staff Capitol Hill District/State Offices -- Chief of Staff -- District/State Director -- Scheduler -- Caseworker -- Press Secretary -- Outreach -- Legislative Director -- Staff Assistant -- Legislative Assistant -- Intern -- Legislative Correspondent -- Staff Assistant -- Intern

16. Communicating with Congress • Main ways to communicate • In Person • Phone • Letters • E-Mail • Changing Nature of Technology and Security • Contact YOUR Member of Congress

17. Congressional Office Record Keeping • When you make a contact, it is Recorded • Your Contacts Matter • Are Read, Counted, Etc. • Prioritize Your Issues • Don’t Over “Contact”

18. General Things to Know • The Legislation • Bill Numbers • Co-Sponsors

20. The Legislative Action Center

21. General Things to Know • The Legislation • Bill Numbers • Co-Sponsors • Census statistics

22. Census Data

23. General Things to Know • The Legislation • Bill Numbers • Co-Sponsors • Census statistics • General Rules • Be Yourself • Be Polite • Become a Resource • Work with Staff

24. Scheduling a Meeting • How (Contact Scheduler) • Who (will be at meeting) • What (is the meeting about) • Where (do you want to meet) • When (do you want to meet) Take Advantage of Recesses • Why (do you want to meet) • Be Flexible • Using a 3rd Party Source: Senate Sergeant at Arms Charles Higgins turns forward the Ohio Clock for the first Daylight Saving Time, while Senators William Calder (NY), William Saulsbury, Jr. (DE), and Joseph T. Robinson (AR) look on, 1918. [Senate Historical Office]http://www.senate.gov/artandhistory/history/common/slideshow/capitol_scenes.jsp?Counter=4

25. Before Your Meeting • Do Your Research • Review and Organize Arguments for and against our legislation • Previous Experiences with Legislator • Have they co-sponsored our Bills? What committees is (s)he on? • The Pre-Meeting Meeting • Who is going and Who is Speaking on What Issues • What is the purpose of the meeting? What are your goals? • What Issues/Legislation will be Discussed (No more than 3) • Prepare Materials for Legislator (Have your own copy) • NARFE’s Legislative Program • Talking Points & Issue Papers from NARFE website

26. The Meeting • Be on Time • Confirm Appointment Beforehand • Be Positive and Honest • Introductions • Educate Members and Staff with Basic Facts • Avoid abbreviations and/or jargon • Discuss the fundamentals of our legislation • Relate personal stories

27. The Meeting (Cont.) • Have a Goal and Get a Commitment • Co-Sponsor Legislation or Not Support Proposal • Talk to Their Colleagues • Urge Chairmen to set a hearing • Stay on Topic • It is okay to say “I Don’t Know” • Leave Fact Sheets

28. Meeting Follow-Up • Send a Thank-You • Send Promised Information • Follow-up (politely) on Their Commitment • Offer Additional Information/Resources

29. Where Else to Meet Your Member • Town Hall Meetings • Community Events • Fundraisers • Chance Occurrences

30. Meeting with Staff • Always Take the Opportunity • Often Know More Then Members • Provides Immediate “IN” in the Office • Often Go On to Bigger and Better Things (Like Working for NARFE) • Know Which Staffers Work on Our Issues

31. Phone Calls • Capitol Switchboard: 1-866-220-0044 • Be Polite • Individual Office Numbers: • Members’ websites • NARFE Legislative Action Center • NARFE Congressional Directory • Phone Book http://en.wikipedia.org/wiki/File:TexasRichardson_telephoneExchangeOperator.jpg

32. Action Calls • Keep message simple, clear and concise “I am a resident and voter of Centerville, Ohio and am calling to urge Congressman Turner to oppose any proposals to make additional cuts to the earned federal civilian retirement and health benefits of federal workers and retirees, to freeze federal pay or to reduce the federal work force. Federal workers, including those at Wright-Patt Air Force Base, protect America’s heartbeat and keep our nation strong.” • Where Sheer Numbers Matter

33. Question Calls • Ask to Speak with Appropriate Staff Member • Engage in Polite Conversation • Ask Questions • Why isn’t Member Co-Sponsoring • How is the Member Voting and Why

34. Letters If you take the time to WRITE; You will take the time to VOTE

35. Letters: Content • Try to Cover One Issue; Two at the Most • State Purpose and Goal in First Paragraph • Use Bill Numbers and Proper Name • Be Polite • If you can’t sign your name to it, don’t write it • Remember the Line Between Congressional Work and Campaign Work • Personalize and Hand-Write (if possible) • Send Form Letter, Expect Form Letter • Include Your Contact Information on Letter

36. The Honorable Frank Wolf 241 Cannon House Office Building United States House of Representatives Washington, DC 20515 The Honorable Frank Wolf 13873 Park Center Road Suite 130 Herndon, VA 20171 Dear Representative Wolf: The Honorable Mark Warner B40C Dirksen Senate Office Building United States Senate Washington, DC 20510 The Honorable Mark Warner 101 W. Main Street Suite 4900 Norfolk, VA 23510 Dear Senator Warner: Letters: Format

37. Mailing Instructions • Mail to District Office • Address available on: • Members’ website • NARFE’s Legislative Action Center • NARFE’s Congressional Directory • Mail to Your Own Lawmakers • Every Lawmaker Matters

38. E-Mail • Write as You Would a Letter • Cover One Issue • State Purpose in First Paragraph • Use Bill Numbers & Proper Name • Be Polite • Remember No Campaign Language • Personalize • Include Contact Information • Webforms

41. Facebook Twitter Blogs Social Networking

42. Communication Follow-Up • Become a Resource • Sign-up for Members’ E-Mail Lists

44. Communication Follow-Up • Become a Resource • Sign-up for Members’ E-Mail Lists • Never Miss an Opportunity to Say Thank You • Be Polite

45. NARFE must be political.We must not be partisan. • We must recognize the power: • The majority party • The party leadership • Committee/subcommittee chairs • We must remember: • There is never a final vote. • There is always a next election. • To keep up our efforts • Do not admit defeat or reflect contentment by being silent

46. Resources • NARFE Congressional Directory • NARFE Website: www.narfe.org/legislation • NARFE Legislative Action Center: www.capwiz.com/narfe • House of Representatives: www.house.gov • Senate: www.senate.gov • White House: www.whitehouse.gov • Thomas: www.thomas.gov • U.S. Census Bureau: www.census.gov

47. Questions?