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PROGRESS AND MONITORING REPORTS (PMRs)

Explore the transition to electronic Progress and Monitoring Reports (PMRs) for streamlined monitoring and report submission. The new system automates data entry for faster processing with detailed sections for beneficiaries to fill out. Learn about the workflow, roles of key parties, and scenarios for approval cycles.

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PROGRESS AND MONITORING REPORTS (PMRs)

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  1. PROGRESS AND MONITORING REPORTS (PMRs) CFCU - 9 July 2010

  2. QUARTERLY REPORTING • Decision of Joint Monitoring Committee Meeting (29 Jan. 2009) • Reports submitted quarterly basis • Q1-2010: January, February, March 2010 • Q2-2010: April, May, June 2010 • …. • Template of monthly “Progress Reports” submitted to the CFCU and the bi-annual “Monitoring Reports” submitted to the EUSG by the Beneficiary Institutions were merged • New Progress and Monitoring Report formed CFCU - 9 July 2010

  3. Which Projects • Disbursement deadline (DD) of the programme did not expire • The projects under; • 2005 NP (DD: 30.11.2010 with exceptions) • 2006 NP (DD: 30.11.2010 with exceptions) • IPA (DD: n+2+2+1 with exceptions) CFCU - 9 July 2010

  4. New PMRs via Electronic Media • No more hardcopies/signatures • Preparation / circulation via electronic media • The developed system will send e-mails to parties in accordance with the workflow CFCU - 9 July 2010

  5. New PMRs via Electronic Media • Basic Project data and other information on the PMRs automatically filled • Reference number /Title of project • Budget / contracted / disbursed amounts • Expiry dates, beneficiary institution/SPO details • Beneficiaries will only fill the essay part of the report • Indicators • Activities • Current Problems & Risks • Anticipated Problems & Risks • Planned Activities • Recommendations CFCU - 9 July 2010

  6. Workflow CFCU - 9 July 2010

  7. Role of SPO • Main responsibility to prepare/revise PMRS • Approve the report in the system not later than the 5th working day of the following month of each quarter period (i.e. the reports for 2nd Quarter 2010 – April-May-June 2010- shall be filled till 05 July 2010) • “Irregularity Report” and/or “Zero Irregularity Report” should be prepared and signed hard copies submitted to the CFCU CFCU - 9 July 2010

  8. How to use new electronic system • User Name and Password given to • Each SPO & SPO Admin • EUSG, NF, EU Delegation • Reports status can be seen at any time by each party • At the Beneficiary/ at the EUSG/ at the CFCU/ completed • Only the party who is in the queue to revise/comment the report will have the authority to make revisions to the report CFCU - 9 July 2010

  9. Scenario 1 Beneficiary Institution Approves EUSG Approves CFCU Approves NF EUD EUSG Beneficiary Institutions Scenario 1 CFCU - 9 July 2010

  10. Scenario 2 Beneficiary Institution Approves EUSG Rejects CFCU Approves Beneficiary Institutions Revises EUSG Approves CFCU Approves NF EUD EUSG Beneficiary Institutions Scenario 2 CFCU - 9 July 2010

  11. Beneficiary Institution Approves EUSG Approves CFCU Rejects Beneficiary Institutions Revises Will not be re-approved by EUSG, as it was approved in previous cycle. CFCU Approves NF EUD EUSG Beneficiary Institutions Scenario 3 CFCU - 9 July 2010

  12. All Parties approved in 1st Cycle NF EUD EUSG Beneficiary Institutions EUD 2nd Cycle Starts with EUD rejection Rejects via e-mail CFCU PMRM Rejects to SPO or CM CFCU CM Rejects to SPO Beneficiary Revises EUSG will re-approve here since this cycle will function as the first cycle. EUSG - CFCU Approves EUD – EUSG – NF – Beneficiary Institutions Scenario 4 CFCU - 9 July 2010

  13. THANK YOU FOR YOUR ATTENTION CFCU - 9 July 2010

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