GETTING MORE OUT OF SCOUTBOOK Best Practices and how to use

1. GETTING MORE OUT OF SCOUTBOOKBest Practices and how to use Huguenot Trail Roundtable May 3 @ Powhatan United Methodist Church

2. Purpose, path, payoff • Purpose: Why are we here? • Expose volunteers to Scoutbook platform and share learnings from users experiences • Path: How are we getting there? • Open discussion with a series of topics regarding using Scoutbook • Payoff: How does it benefit us? • Increased exposure for volunteers and Boy Scouts to Scoutbook information and gain knowledge for increased awareness, increased usage, and increased unit program efficiency (time savings!)

3. Points of discussion • SCOUTBOOK INTRO • Login • Memberships/Costs • HOME PAGE • Videos • Forums • Directory • REFERENCES • MY DASHBOARD • My Family • MY UNITS • MESSAGES • EVENTS • REPORTS • ADMINISTRATION/UNIT CONTROLS • UNIT SYNC with my.scouting.org • ROSTER • ADVANCEMENT • QUICK ENTRY • FOR PARENTS • RESOURCES (Leaders & Parents) • Scoutbook Forums • Scoutbookon Facebook • Grand Canyon Council on Youtube • Google • SCOUTBOOK MOBILE APP / WEB BROWSER LINKS TO HOME PAGE

4. INTRODUCTION • Who uses Scoutbook already? • What is Scoutbook?

5. INTRODUCTION • What is Scoutbook? • Scoutbookis a web application designed for mobile devices. • Scoutbookdelivers a suite of easy-to-use Web-based tools that are helpful to Scouts, parents and unit leaders. • Scoutbook enables units to better communicate, update & track records, track advancement and manage activities, and MORE!!! • https://www.youtube.com/watch?v=dNr_mIHXDi8

6. INTRODUCTION • What can you use Scoutbook for?

7. INTRODUCTION • What can be the hardest thing to come by? Leaders and Parents alike!

8. INTRODUCTION • Beside Leaders, who else can use Scoutbook?

9. INTRODUCTION

10. Sign on

11. HOME PAGE • My Dashboard • Access to your units, family, and other features (More to come in a little bit) • Forums • Utilize Unit forums for communication and Subscribe to receive updates • Ability to search for help with Scoutbook issues, ask general questions • Topic specific • FAQ Section • KEY Ingredient is to SUBSCRIBE to forums in order to be updated with responses • Directory • BSA Links to Official websites and Councils • Includes Boys Life .org site

12. Home PAGE • HELP • FAQs • Training Videos • Terms and Conditions • Contacts Us *Know it’s there, but don’t use this as first point of contact* • REFERENCES • Everything Cub Scout and Boy Scout related from Handbooks • Scout Oath, Law, Motto, Basics, Advancements, and Handbook links for purchase from online Scout Shop • Examples: https://www.scoutbook.com/mobile/references/

13. My dashboard • My Family • Leaders will show all Scouts that they are linked/connected to • My Units • Access to Pack/Troop information • Messages • Capability for quick messaging of Leaders, Parents, and Scouts (Troop side) • Texting to mobile devices – Leaders and Parents can register phone numbers to receive text updates in case of travelling and event changes • Ability to BCC, sometimes preferred sometimes not, • Parental preferences not share their email with entire group • If not selected will show emails, especially helpful when sharing information with leadership • Replies will come to your registered email with Scoutbook • Only way to confirm who received messages that were sent is to not check the BCC box • Message body Is a non html message service, so only text is available • Files/Pictures attachments, Images and files must be included as attachments • Be aware of timeouts, type messages in alternate platform (i.e. Word, Outlook) and copy/paste into Scoutbook message box

14. My dashboard • Events • Full calendar, upcoming events listing, automated reminders, attendance tracking, RSVPing • SUBSCRIPTION to Scoutbook Calendar, when events are created/updated the are automatically uploaded to your primary calendar source, (i.e. Google, Apple, etc.). • Can share example afterward if interested. • Subscription to Events will not include comments made on events being forwarded to your registered email, must check for these by logging into Scoutbook and going to events page • Reports • Rosters • Trained Leaders • Attendance • Approvals, Purchasing, and Awarding of Adventures, Ranks, and Badges • Percentage completed reports • Health Records (not records themselves, but records date) • Payments Log/Tracking • Activity Logs • Custom Reports via Report Builder • Awards PO for purchases at local Scout Shop, print and take hard copy for them to keep • Does anyone know if it can be emailed/faxed ahead of time to expedite pickups? • https://www.scoutbook.com/mobile/dashboard/

15. Administration / Unit controls • Syncing with my.scouting.org • A whole other presentation required for that • Information can be found via Resources topic coming soon • Adding Scouts • New Scout sync after initial sync, must have Scout’s registered BSA number with my.scouting.org *Individual syncs must be completed each time a new scout is added • Adding Parents and connections • Adding Leaders • Setting Leaders permissions/connections • Pack Roster • Connection Manager • Advancement • Quick Entry • Adding Notes • Boy Scouts/Parents can input advancements themselves *Requires Troop leader approval after • Activity Logs Entry • Camping/Hiking/Service • https://www.scoutbook.com/mobile/dashboard/admin/unit.asp?UnitID=68686

16. for Parents • Help & Guidance • Grand Canyon Council Videos on Youtube • Parent & Scout specific videos on Scoutbook usage • https://www.youtube.com/watch?v=aXgIM2XYnpI • Advancement Tracking • Awards, rankings, badges, hiking/camping/service activities • Helping Scouts enter Advancements • Requires setting up permissions with Troops Scoutbook Administrator • Shows completion percentages • REFERENCES in Scoutbook • Find every step needing to be completed through a Scout’s career in scouting

17. resources • FOR ALL: LEADERS, PARENTS, AND SCOUTS • Scoutbook Forums • Scoutbook on FB • https://www.facebook.com/scoutbookcom • ***Message this FB page for more immediate responses to Scoutbook questions (requires FB account) • Critical updates for Scoutbook policies and guidelines (Like & Save page) • Cub Scouts & Boy Scouts on FB • Cub Scout Volunteers & Boy Scout Volunteers on FB • YouTube *Grand Canyon Council Videos* • Includes introductions and tutorials for Leaders and Parents • For general purposes, Boy Scouts, & Cub Scouts • Google • Include term Scoutbook

18. MOBIle platform • Scoutbook is a Mobile platform site • Can be converted on mobile phones into a pseudoapp through a mobile browser link • Using preferred Web Browser, search for “Scoutbook” • Open Scoutbook.com link and go to login • Login to Scoutbook • Save link to Home Screen either on iPhone or Android devices • BSA Eagle Logo will appear and be saved onto your Home Screen to be moved into your Scoutstuff folder with all your other scouting apps/links • When tap to open will take you directly to your login page for Scoutbook • Scouting App for Parents & Scouts • Version of Scoutbook for Parents/Scouts to track and review Scouts acitivities (Beta released 2/28/18