Updating Professional Information

1. Updating Professional Information Colby Academic ITS

2. Go to Colby Directoryhttp://www.colby.edu/directory_cs/R/ Click on name Profile page is displayed Orhttp://www.colby.edu/directory_cs/mregnell/http://www.colby.edu/directory_cs/userid Your Profile Page Colby Academic ITS

3. Editing Your Profile • http://www.colby.edu/preferences • Click update your professional information Colby Academic ITS

4. General Instructions • Information in grey is not editable • Automatically pulled from personnel • If incorrect contact Office of Personnel or the Dean of Faculty • Customizable sections have an "edit" button. • Click on the "edit" button to add or modify that section • Sections that are blank will not show on the Web • View how profile information will look on Web • Click View My Profile/Media Sources Page EDIT Colby Academic ITS

5. Free Form Entry (1) • Text box input • Accepts HTML code in order to: • Format text • Link to images • Insert tables • Anything you can do in HTML Free Form Entry fieldsare marked in this tutorialwith just below theslide title FF Some free formboxes have inputfor URLs and URLtitles Enter text and HTML code here Colby Academic ITS

6. Free Form Entry (2) HTML bold tags<b> begins bolded text </b> ends bolded text • You can • Insert simple HTML code by hand • Example: <b>This text will be bold</b> but this text will not • Create an HTML snippet in a web authoring tool • Select “view code” • Cut and paste the code from the tool into the free form box Some free formboxes have inputfor URLs and URLtitles Enter text and HTML code here Colby Academic ITS

7. Add New Info/Edit and Delete • In free form sections • Once an entry is added, it displays • Edit or delete the entry by clicking on these • The section itself displays • Click this to add new information EDIT DELETE ADD NEW INFO Colby Academic ITS

8. Department Affiliations Areas of Expertise Curriculum Vitae Picture Contact Information Office Hours Education Professional Information Courses Currently Teaching Other Course Taught Coursework Current Research Customized Sections Profile Fields Colby Academic ITS

9. Department Affiliations • To submit a request to show a department affiliation other than your default • Select the department • Enter a brief description of your affiliation • Request will be reviewed by Dean of Faculty • To submit a request to remove an affiliation • Select the department • Enter "REMOVE" description box Colby Academic ITS

10. Areas of Expertise • Edit/Enter in information about areas that you specialize/focus on professionally • Areas of specialization, interest, experience • Will be marked “PENDING” until approved by Communications Colby Academic ITS

11. Curriculum Vitae • Enter URL of page with vitae information • http://.... • Click Test to check address • Click Update Colby Academic ITS

12. Picture • Click Browse and select your photo • MUST be a jpeg file with a “.jpg” extension • Click Upload • Set usage preferences • Select radio button corresponding to photo Colby Academic ITS

13. Contact Information FF • Office Hours ONLY editable field • Limit of 50 characters • Style • M = MondayTu = TuesdayW = WednesdayTh = ThursdayF = FridaySa = SaturdaySu = Sunday • Format • Place hyphens between days with the same hours • Use semicolons between different days with different hours • Use colons between days and hours • Use lowercase for "a.m." and "p.m." • Examples: • 1. M: 9:30 a.m.-4 p.m.2. M-W-F: 10 a.m.-12 p.m.3. M: 10 a.m.-11 a.m.; T: 4:30 p.m.-5:30 p.m. Colby Academic ITS

14. Education FF • Information about your education • For example • Enter degrees, areas of study and academic institutions attended Example Colby Academic ITS

15. Professional Information FF • Enter information about yourself that you would like people to know • Can include professional information such as philosophy, outside affiliations, and projects Note: If you onlyneed to enterstraight text, youdo not need any HTML tags Colby Academic ITS

16. Courses Currently Teaching • This page pulls the list from the Registrar's database of courses you are currently teaching for this academic year • If you note an error, contact the Registrar's office for verification and to request a change • To add a link to your course page or forum: • enter in the complete URL (starting with http://) • Click on the Test link to check the URL • Click Update Colby Academic ITS

17. Other Courses Taught • To enter past or future courses: • Enter course title • Enter course page or forum link (if available) • Click Add • To update previously added courses: • Modify the course title or link • Click Update or Delete If left blank, nothingdisplays on page Colby Academic ITS

18. Coursework FF • To enter other information or URLs that you want to associate with courses: • Enter a description or title • Enter a title for your link • If you don't enter a Web address title, it will default to the actual Web address • Enter the complete URL (starting with http://) • Click Test to check the address • Click Update Colby Academic ITS

19. Current Research FF • To add information about current research: • Enter a title • Enter the link (if available) • Complete URL (starting with http://) • Click on Test to check the address • Click Add to add the course to your profile • To update previously added research • Modify information • Click Update or Delete Colby Academic ITS

20. Customized Sections (1) FF • Be creative! • This is a section you can design and create as you wish • Enter a section title • If you add additional entires later under the SAME section • They will be grouped together • Enter a description/narrative • You can include pictures • Enter a title for your link (if there is a link) • Enter the complete URL • Click on Test to check the address • Click Update • Previously added entries can be modified or deleted • Modify the entry • Click Update or Delete Colby Academic ITS

21. Customized Sections (2) FF Thisleads toThis on the editing page And to this… Colby Academic ITS

22. Customized Sections (3) FF On the liveProfile Page Colby Academic ITS

23. Inserting Images • You must be able to link to it • So you must have a URL for it • So it must be on a server or web page • At Colby you can: • Create your own personal web page • Create a course page • Link to images on those pages for your profile PersonalWeb Site Profile URL pointing to… Displays the image here Course Page Colby Academic ITS

24. Process • You can: • Create a personal web page • Link to pages within that siteOR • Use the personal web page space to store files and documents • Link just to the file or document Colby Academic ITS

25. Creating a Personal Web Site Colby Academic ITS

26. Create your site on your local computer Example Home page named “Index.htm” All picture in a folder named “images” Various other folders for organizational purposes Complete your site and test it locally Creating Your Site Locally Colby Academic ITS

27. Requesting Personal Web Space (1) • http://www.colby.edu/web/howtos/access/#personal • Enter your Colby account name • Click Submit • Your space will be created within 24 hours Colby Academic ITS

28. Requesting Personal Web Space (2) • You will receive mail informing you that the space has been created Colby Academic ITS

29. Transferring the Site to a Server (1) • Run your FTP program(See FTP Tool Training Tutorials) • Windows WS_FTP • Mac Fetch • Check that public_html has been created • This is where your site files will live • Move entire directory structure to remote site • Under public_html • OR move only files that you wish to link to from the profile page Colby Academic ITS

30. Transferring the Site to a Server (2) These should now match Colby Academic ITS

31. Accessing Your Site (1) • Once you transfer your files to the web server, you can access through a web browser • URL will be in the format: • http://www.colby.edu/personal/<firstinitial>/<username>/<filename> • Where <firstinitial> is the first letter of your username<username> is your username<filename> is the name of the file you transferred (index.html) • Example:http://www.colby.edu/personal/m/mregnell/index.htm • http://www/colby.edu/~mregnell will also work Colby Academic ITS

32. Accessing Your Site (2) • Example:http://www.colby.edu/personal/m/mregnell/index.htmhttp://www/colby.edu/~mregnell will also work Colby Academic ITS

33. Accessing Files Directly Colby Academic ITS

34. Transferring Files to a Server • Run your FTP program(See FTP Tool Training Tutorials) • Windows WS_FTP • Mac Fetch • Check that public_html has been created • This is where your site files will live • Move files into a folder you create • Under public_html Colby Academic ITS

35. Accessing Your Files • Once you transfer your files to the web server, you can access them from your profile page using their URL in an HTML code snippet • URL will be in the format: • http://www.colby.edu/personal/<firstinitial>/<username>/<filename> • Where <firstinitial> is the first letter of your username<username> is your username<filename> is the name of the file you transferred • Example:http://www.colby.edu/personal/m/mregnell/images/onstage.jpg Colby Academic ITS

36. The Code Snippet • Now you have the file where you can find it • You need to create the code to display it on your profile page Colby Academic ITS

37. <table> <tr> <td>Fidele is an exact replica of a yacht designed and sailed by Alexander Graham Bell. She was comissioned out of the Pinard Boat Yards in Beddock, Nova Scotia.</td> <td><center><img src= "http://www.colby.edu/personal/m/mregnell/images/fidele1.jpg"></center></td> </tr> </table> This Code = This Display Colby Academic ITS

38. Questions? Comments? Contact Mel.Regnell@colby.edu Ext 4217 Colby Academic ITS