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Thoughts on Commercial Tendering Process

Thoughts on Commercial Tendering Process. Gareth Evans on behalf of Gazprom Marketing & Trading - Retail. Summary. Presentation to provide an overview of commercial process when looking to procure new service in commercial market.

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Thoughts on Commercial Tendering Process

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  1. Thoughts on Commercial Tendering Process Gareth Evans on behalf of Gazprom Marketing & Trading - Retail

  2. Summary Presentation to provide an overview of commercial process when looking to procure new service in commercial market. Intended to help stimulate and inform debate on central system funding and governance. Not intended as a definitive guide to tendering processes.

  3. Pre-Tender Process – solution definition • Identification of need/requirement • Internal discussion • Comparison with market offerings/services. • Discussion with service providers • Determination of high-level solution • Scope • Length of service • Likely cost • Comparison of two (in particular budgetary constraints) determines whether to proceed.

  4. Pre-tender process – external activities Once likely desires determined, then usually there is an informal sounding out from current/likely providers. Rarely, may undertake Request For Information (RFI)/ Expression of Interest to clarify the scope and possibility of the work to be done. Will refine the requirement and create potential shortlist of tender respondents. In many cases will not go any further.

  5. Tender - Contents • Tender must provide enough information for all interested parties to respond if they desire. • Tender will contain: • Tendering company details • Required service levels • Expected cost • Duration of service • Date for response • Contact details

  6. Tender - Publicity • Once tender is deemed necessary, tender document advertised and circulated. • Usual mechanisms • Email (to known/likely vendors) • Internet (website, bulletin boards, OJEU etc) • Publications. • Once tender is deemed necessary, tender document advertised and circulated.

  7. Tender Responses – Contractor Interaction • Interactive Process • Pre-tender briefing (if needed) • Answer questions, provide additional information. • If required circulate/publish additional information. • Important all interested parties receive same ability to question/interact.

  8. Tender Responses – Internal Assessment • Evaluate Tenders against published document and discussions • Likely tender responses will vary on proposed provision of service. • At this point tender company may decide to: • Stop • Adjust tender and re-issue • Shortlist • Choose vendor • Depending on service, may require board approval

  9. Post Tender Process Inform all tender responders outcome of tender process May repeat tender process with shortlist. If suitable tender selected then discussion with preferred vendor commences Both sides under no obligation at this time, though general competition law provisions still apply.

  10. Contact Details • Happy to answer questions : Waters Wye Associates: Gareth Evans - 01473 822503 - 07500 964447 gareth@waterswye.co.uk www.waterswye.co.uk

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