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Presenters: Pam Lampe Esmeralda Rodriguez Serials Maintenance – Bob Magallanes /Sean Scully

Government Documents Training for Selectives – University of Texas at Dallas Monday January 27, 2014 updated 1/26/14. Presenters: Pam Lampe Esmeralda Rodriguez Serials Maintenance – Bob Magallanes /Sean Scully Tom Rohrig. Handouts.

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Presenters: Pam Lampe Esmeralda Rodriguez Serials Maintenance – Bob Magallanes /Sean Scully

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  1. Government Documents Training for Selectives – University of Texas at Dallas Monday January 27, 2014 updated 1/26/14 Presenters: • Pam Lampe • Esmeralda Rodriguez • Serials Maintenance – Bob Magallanes/Sean Scully • Tom Rohrig

  2. Handouts • Government Documents Training for Selectives – University of Texas at Dallas ppt • Disposal List Examples • New Example of Official Notice to dispose of submitted Disposal List • Key Points to Remember when Creating a Disposal List • TTU Library Patents/Trademark Introductory Letter • GPO Texas State Plan for Fed. Dep. Lib. Svcs. • GPO Texas State Action Plan

  3. Training Outline • 8:00 – 8:30 am - Pick up Staybridge Hotel • 8:30 am – 8:45 am - Introduction/House Keeping • 8:45 am – 10:30 am • Regional Depository Outline, Overview of Depository Community, Purposes of Depository Program, FDLP Basics • 10:30 am – 11:00 am Pam Lampe – Technical Processing • 11:00 – 11:30 am - Esmeralda Rodriguez - Disposal Lists • 11:30 am - 1 pm Lunch • 1 pm –1:30 FDLP Basics (continued) • 1:30 – 2 Documents Serials Processing • 2- 4:30 pm FDLP Basics (continued) Texas State Documents, Maps, Patents/Trademarks, Walk Around Collection - Microforms, Compact Shelving, Documents Vault

  4. Technical Processing – Pam Lampe • Check-In procedures • Processing Procedures

  5. Disposal Lists - Esmeralda Rodriguez • Esmeralda Rodriguez coordinates these lists.

  6. Processing Documents Serials • Presented by Serials Maintenance

  7. TTU Regional Services • 2 Regions • Texas Divided in half – El Paso to Texarkana • Founded 1935 • became regional depository in 1960s • retains material indefinitely • serves this Congressional District and beyond • Selectives vs Regional

  8. TTU Regional Services - Location and Holdings • Located in University Library Basement, some dup. copies in Stacks • Over a million items in all formats – paper, CD-ROM, DVD, microfiche, microfilm, electronic, etc. • Entire collection, except Maps, is on compact shelving • Online Catalog has approximately 65% of collection cataloged online.

  9. TTU Regional Services - Characteristics of collection • Separate collection • Library of Congress (subject) vs. Superintendent of Documents (archival) • Call number changes when agency/department responsible for publication changes • Has material from most agency/dept. since federal govt. began. • Strong collections - Congressional publications, agriculture, science, military, legislative • Can obtain material through Document Delivery or purchase material for collection, e.g. National Archives microfilm publications

  10. Reference Services - Documents webpage • Basic focal points for services/information are the two web pages – Government Documents and Maps • Government Documents webpage • Maps Webpage • Geographic Information Systems (GIS) • Patents and Trademarks

  11. Reference Services - Subscription Databases • Proquest Congressional • Proquest Statistical Insight • Proquest Government Periodicals • Government Printing Office (FirstSearch) • Declassified Documents • Digital National Security Archive • GovSearch for Libraries • Military & Government Collection (EBSCO)

  12. Reference Services - Documents databases • NTIS (free searching 1990 to date, some free downloads, most fee-based) • GPO ACCESS • USA.gov • Congress.gov • Google (U.S. Government Search) Limit site:gov • Census - 1790 to date • Ben’s Guide to U.S. Government Information • Kids.gov: a safe place to learn and play

  13. Reference Services – Print documents indexes • Monthly Catalog of U.S. Government Publications 1885- • Cumulative Title Index to U.S. Government Documents 1789-1969 Index Table 3 • Cumulative Subject Index 1900-1971 Index Table 3 • Legislative - U.S. Statutes at Large, U.S. Code, Code of Federal Regulations • Not depository for intl documents anymore but purchase a lot from IGOs, e.g. UN, OECD, FAO, etc.

  14. Texas State Publications – • Most material is cataloged for Stacks or Reference at Texas Tech. • Depository Program discontinued, 2 copies sent to UNT and TTU. TTU retains .

  15. Maps Material Census Maps and Atlases Atlases Topographic Maps - U.S. - strong collections – Texas/New Mexico Maps from other departments, e.g. Soil Surveys, USGS maps, etc.

  16. National and Texas Depository Community • United States Government Printing Office • GPO Depository Conferences – annual • ALA GODORT • ALA MAGiRT • TLA GODORT • TLA District Meetings – mini conferences • GPO Texas State Plan 2005 – purpose/importance • GPO Texas Action Plan - document includes all State Plan

  17. Purposes of GPO Depository Program • 3 Principles of FDLP • Federal government information products within scope of FDLP shall be made available to Federal depository libraries. • Federal depository libraries shall be located in each State/U.S. Congressional District to make government information products more widely available • Federal government information in all media shall be available for the free use by the general public.

  18. Purposes of GPO Depository Program • Material received by depository libraries on deposit from GPO remains the property of U.S. Government. The libraries are just the custodians. • Responsibilities of depositories: • Access • Maintenance of collections • Service

  19. Depository Manual – Superseded but still useful • Depository Manual – Chapter 1 – Library Services and Content Management (LSCM) Organization • Depository Manual Chapter 2 – Legal Requirements • Depository Manual Chapter 3 – Federal Depository Status • Depository Manual Chapter 4 – Public Services • Depository Manual Chapter 5 – Depository Collections • Depository Manual Chapter 6 - Technical Services • Depository Manual Chapter 7 – Cooperative Efforts, Including Public Access Assessments • Depository Manual Chapter 8 – Preservation • Depository Manual Chapter 9 – Housing • Depository Manual Chapter 10 – Staffing • Depository Manual – Chapter 11 – Collaborative Efforts • Depository Manual Chapter 12 – Regional Services • Depository Manual – Chapter 13 – Transitioning Depository Libraries • Depository Manual Chapter 14 – Disaster Preparedness and Recovery • Depository Manual Chapter 15 – Federal Libraries

  20. New Depository Coordinators • Introduction

  21. New Depository Coordinators • Getting Started as a New Coordinator • Depository Library Number • Depository Password • Update Federal Depository Library password • Sign up to FDLP-L • Basic Resources • Legal Requirements • FDLP Desktop • Catalog of U.S. Govt Publications • About the FDLP

  22. New Depository Coordinators • Learn About Your Library’s Depository Operations and Services • Identify Policies and Procedures • Access Policy • Collection Development Policy • Technical Services Processing Manual or Checklist • Collection Maintenance Policy or Procedures • Internet or Computer Use Policy • State Plan • Conduct or User Behavior Policy • Preservation Policy • Disaster Recovery Policy or Plan • Circulation Policy • Reference or Public Services Policy • Promotion Policy • Sources for policies: • Other Institutions • ALA GODORT Clearinghouse

  23. New Depository Coordinators • Visibility of the Collection and Promotional Efforts • FDLP Resources • FDLP Promotional Materials • FDLP Marketing Plan • FDL Video • Depository Anniversaries • FDLP Promotional Graphics

  24. New Depository Coordinators • Review Your Collection and Item Selection Profile • Library Collection Development Policy • Item Number System • List of Classes • FDLP Basic Collection • Collection Management Tools • Documents Data Miner 2 • GPO Cataloging

  25. New Depository Coordinators • Communicating Within the FDLP • Article – What to do when you have Depository Questions • FDLP-l • FDLP Directory • FDLP Desktop – RSS Feeds, FDLP Community Forum, • GovDoc-L] • DocTech-L • Maps-L

  26. New Depository Coordinators • Training Opportunities • Interagency Depository Seminar • Depository Library Conference (file Repository) • Regional, State, local opportunities • Request for GPO Participation Form • Self Study

  27. New Depository Coordinators • Key Dates Related to Depository Management Activities • Annual Item Selection Cycle • Biennial Survey • FDLP Desktop Calendar

  28. New Depository Coordinators • What To Do When You Have Depository Management Questions • AskGPO • Contact Us

  29. Gstate Plans • GPO Texas State Plan for Fed. Dep. Lib. Svcs. • GPO Texas State Action Plan

  30. Patent/Trademarks, • TTU is a Patents/Trademark Depository

  31. Discussion – UTD Depository • Outreach to UTD patrons • Outreach to UTD Staff • Outreach to UTD government • Outreach to UTD community

  32. Conclusions • Wrap-Up and Questions • Follow-Up

  33. Thank You!

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