1 / 7

Contract Administration Update Training

October 2009. Contract Administration Update Training. Opening Session. Introductions Constructability Evaluation Form (Section 13.2) http://d5web.d5.dot.state.fl.us/operations/01/sop.htm Default Process Cross Slopes Overbuild

kaiyo
Download Presentation

Contract Administration Update Training

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. October 2009 Contract Administration Update Training

  2. Opening Session • Introductions • Constructability Evaluation Form (Section 13.2) http://d5web.d5.dot.state.fl.us/operations/01/sop.htm • Default Process • Cross Slopes • Overbuild • When to use a Unilateral / Reservation of rights (Section 7.3) http://d5web.d5.dot.state.fl.us/operations/01/sop.htm

  3. Unpaid Bills • When an unpaid bill notice is received, forward a copy to your Resident Contracts Coordinator . • The Resident Contracts Coordinator will send a letter to the Prime Contractor with a copy to the P.A. • The P.A. is to contact the Prime Contractor and determine if there is good cause demonstrated for not paying the sub. • The PA should communicate this information to the Resident Contracts Coordinator . • http://www.dot.state.fl.us/construction/manuals/cpam/New%20Clean%20Chapters/Chapter6s1.pdf

  4. Unpaid Bills • If it is discovered that the Prime Contractor does not have good cause for withholding payment, then the DCE will determine if further payments will be made. • The P.A. will inform the contractor in writing of this decision • The Certification Disbursement of Previous Payment to Subcontractors should reflect any unpaid bill claims and include the required back-up documentation.

  5. Material Certifications • Sample Certification forms can be found at: http://materials.dot.state.fl.us/smo/administration/resources/library/publications/certifications/sampleforms.htm • Most require company letterhead and the signature of a “Manufacturer Officer or Designee” • The original should be maintained in the contract files and copies should be submitted to the SMO.

  6. Material Certification • The search engine at the link here below helps research the requirement for any material.  The ones requiring a certification will either be sampled by project personnel (PP) and tested by PP… or sampled by PP and tested by Central Lab (CL) [same as state materials office (SMO)]: http://databases.sm.dot.state.fl.us/fpdb/strg.asp • A material Id coming up as a general material certification that needs to be scanned into hummingbird will have “SCAN INTO CDMS” under sample size. • All other general material certifications will require “1 COPY” logged in LIMS and sent to the SMO laboratory with the LIMS-Sample ID or will specify “CHECK QPL” •  Also see: Materials Bulletin # 10-08 “Changes to Logging Samples”:  http://www.dot.state.fl.us/construction/memos/2008/DCE23-08Rev.pdf

  7. Hummingbird • Hummingbird Information • http://d5web.d5.dot.state.fl.us/operations/01/sop.htm • Groups & Types • http://d5web.d5.dot.state.fl.us/operations/01/DCO%20Reference%20Guide/Hummingbird/Groups%20and%20Types.pdf

More Related