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Purchase to Pay (P2P) Compliance Recovery Plan

Purchase to Pay (P2P) Compliance Recovery Plan. 13 th October 2010 12:00 – 14:00. Purchase to Pay (P2P) Compliance Recovery Plan. The aim of the project is to ensure the University’s ‘purchase to pay’ (P2P) activity complies with the Financial Regulations. Sign-off by JCM. Sign-off by JCM.

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Purchase to Pay (P2P) Compliance Recovery Plan

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  1. Purchase to Pay (P2P) Compliance Recovery Plan 13th October 2010 12:00 – 14:00

  2. Purchase to Pay (P2P) Compliance Recovery Plan • The aim of the project is to ensure the University’s ‘purchase to pay’ (P2P) activity complies with the Financial Regulations

  3. Sign-off by JCM Sign-off by JCM Working groups develop processes to tackle issues Working groups develop processes to tackle issues Launch Meeting 1st Follow-up Meeting 2nd Follow-up Meeting October 2010 November 2010 December 2010 etc P2P Project – The Concept • Review progress (KPIs) • Receive reports from working groups • Agree next tasks • Create new working groups • Focus support where needed • Review progress (KPIs) • Receive reports from working groups • Agree next tasks • Create new working groups • Focus support where needed • Agree tasks • Create working groups Publish processes & KPIs on web Publish processes & KPIs on web

  4. Key Performance Indicators • 1. Invoices matched and unmatched 2. Invoices that pre-date purchase orders • 3. Number of new suppliers set up  4. Unfulfilled purchase orders  As at 13 October 2010 there are 8495 commitment lines that remain unfulfilled. These date back to August 2009. All colleges and services to be reminded to clear any commitments which are no longer relevant.

  5. Key Performance Indicators • 5. Purchasing Card Transactions • 6. Expenses

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