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Purchase To Pay

Purchase To Pay. Phil Southwell – Head of Financial and HR Systems. What is Purchase To Pay?. Online requisitioning, approval and goods receipting Uses Agresso Web Requisitioning and Invoice Manager Combines Agresso WebServices and BackOffice database First pilot sites went live April 2006

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Purchase To Pay

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  1. Purchase To Pay Phil Southwell – Head of Financial and HR Systems

  2. What is Purchase To Pay? • Online requisitioning, approval and goods receipting • Uses Agresso Web Requisitioning and Invoice Manager • Combines Agresso WebServices and BackOffice database • First pilot sites went live April 2006 • Progressive rollout should be complete by December 2007

  3. How it works • User creates online requisition • Validated against Agresso database • Product code • Supplier • Account/Project/VAT Code • Requisition enters requisition workflow for approval. The number of stages for this approval is dependant on value • Additional Finance/Procurement approval required for higher value requisitions

  4. How it works • Requisition converted into order and emailed to supplier if required • Copy order emailed to requisitioner • On receipts of goods or service, good receipt (GRN) can be entered online • Invoice scanned and registered by Accounts Payable • If no GRN in system, or invoice value exceeds GRN value by more than 1%, invoice enters invoice workflow for approval • Invoice automatically posted and paid

  5. “IT” issues • User forgets log on details • Same log on details for WebServices and BackOffice • Password reset by Financial Systems Team • User has new PC – IP address not in firewall • Set up new IP address with ITS • New departmental PCs could be set up with “old” hostnames/IP addresses? • Current Agresso system works on PCs and with Internet Explorer only • ITS have set up terminal server for Mac and non-IE users • Copy and draft requisitions cause IE6 to crash • Microsoft bug. Awaiting fix • Upgrade to IE7 • Use terminal server to access P2P

  6. Agresso 55sp2 • Agresso version upgrade 54sp5 to 55sp2 • Project to commence January 2008 • Estimated go live April 2008 • Improved web requisitioning screens • Improved workflow functionality • Compatable with IE, Firefox, Opera and Sahara • Compatable with Windows, Mac and Linux • PCs can run Windows 2000, XP or Vista

  7. Questions?

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