Star Rating Appeals

1. Star Rating Appeals Who, what, Why, and How to complete the 2012-2013 Appeals Process Contact: Dr. TJ Bliss - DIRECTOR of Assessment and accountability tjbliss@sde.idaho.gov 208-332-6842

2. Webinar Agenda Who What Why How Practical examples Question and Answer

3. Appeals are made at the school level • Districts may submit all of the appeals together • Principals or Test Coordinators • Must have access/permission to AYP/Star Appeal Site • Request access from the district superintendent and ISEE coordinator • Knowledgeable about student and course data • Registering to access ISEE Apps • http://www.sde.idaho.gov/site/isee/ • SDE Helpdesk – 332-6923 WHO? Responsibilities for submitting the appeal

4. Appealing the quality of the data, not the results of the tests • Accuracy of the data • Accuracy of the reporting • The school’s Star Rating is impacted by the data! WhyAppeal? Data Stewardship

5. June 19 - July 18, 2013 (revised dates) • Start the process June 19th • Finalize appeal by July 18th 5:oo pm MST • System will be locked after 5:00 • No appeals will be accepted after July 18, 2013 • After submitting appeals check to insure they were reviewed and addressed. When?

6. Demographic data • Changes in status • Missing data • Test scores • Courses – Dual Credit, PTE, AP • Incorrect data • Enrollment data • Not continuously enrolled (NCE) • Enrolled after 56 calendar days from start of school • Withdrawn prior to May 6, 2013 (end of testing window) What?

7. Review and verify accuracy of data on appeals application data • Identify appealable data • Gather documentation • Correct Data/Information on Appeals Application • Appeal each student separately • Only modify inaccurate/incomplete information • Submit documentation and explanation How?

8. Review Appeal Data BETA VERSION

9. Initial login BETA VERSION

10. Step 1: Select appropriate student from list

11. Step 2: Enter Correct Demographic Data Choose appropriate information from list in drop down

12. Step 3: Submit appropriate evidence Use unique descriptive file name.

13. Appropriate Documentation • Letter on school letterhead assuring the validity and accuracy of all submitted information • Electronic upload • Ensure electronic copies are human readable • Submit single file if possible – 4Mb size limit/file • Request permission to submit hard copies • Include comment that documentation is in the mail • Appeals are issue specific • One document will not meet all needs

14. Step 2: Enter Correct Enrollment Data Enter correct date in box

15. Enrollment Data • Not continuously enrolled students are: • Enrolled after 56 calendar days from the start of school • Exit before May 6, 2013 • Exempted from: • College Entrance/Placement Exams • Advanced Opportunities • Count for participation, not proficiency • Provide documentation for entrance and exit dates • Student Information System (SIS) • Records requests

16. Step 2: Enter Advanced Opportunities

17. Advanced Opportunities • Applies to 11th and 12th grade students only • Submit one course with best grade earned per student • Complete appeal data for each student • Submit a class roster or Excel spreadsheet with student name, student EDUID, state course ID, and letter grade information • Submit appropriate documentation for each course • PTE Tech Prep/Dual Credit articulation agreements with college • AP/IB course verification’ • Transcripts • Testing summary pages

18. Advanced Opportunities

19. Advanced Opportunities Continued • A “Pass” in a Tech/Prep “Pass/Fail” course equals a “C or better.” • Select “P” for the grade – the system will translate to a “C” • Non-diploma seeking foreign exchange students should be exempted from this category. • Enter comment for each student stating he/she is non-diploma seeking • If ISEE June upload is submitted by June 14 with Advanced Opportunities grades, such data will be included in Appeals application. • June 21 remains required date for ISEE June upload

20. Step 2: Enter College Placement Exams

21. College Entrance/Placement Exams • Applies to 11th grade students only • Only one test per student – include highest score • SAT data from SAT School Day will be uploaded by SDE • ACT, Compass, & non-SAT Day exam results must be added • Exempted students • LEP students in program for 3 years or less • SPED students whose accommodations are not provided • Non-diploma seeking foreign students

22. College Entrance/Placement Exams Benchmarks

23. College Entrance/Placement Exams Benchmarks

24. Step 2: Achievement or Growth Data Appeals of this data will be uncommon. BETA VERSION

25. Step 2: Achievement or Growth Data

26. Achievement and Growth Data • Enter specific comments regarding reason for appeal • Provide detailed documentation in comment section

27. Step 4: Enter Comment Comments are required in order to submit the appeal.

28. Step 5: Submit Appeal

29. Unique situations ISAT Alt students entering after 2/1/13 - Enter comment on Achievement Data Duplicate student records – Enter comment on Demographic Data Student not included in list – send email to TJ Bliss Other issues – send email to TJ Bliss All unique situations will require clear documentation and explanations

30. Insufficient documentation • Data not “appealable” by rule • Appeal was “saved as a draft”, not submitted and deadline passed Appeal Deniedor not showing? What went wrong?

31. Appeals Training Webinar • Appeals Rules 2013 document • Star Rating Business Rules Resources? Contact: Dr. TJ Bliss Director of Assessment & Accountability 208-332-6842 tjbliss@sde.idaho.gov

32. Questions