Caroline Bush Grand Canyon University EDU 542: Module 5 September 28, 2011

1. Caroline Bush Grand Canyon University EDU 542: Module 5 September 28, 2011

2. Personal-Business Letters

3. Personal-Business Letters Personal-business letters are letters written by an individual of a personal nature. Personal-business letters are usually less formal than business letters.

4. Basic Parts of Personal-Business Letters • Return Address – address of the individual sending the letter. • Date – month, day, and year the letter is typed. • Letter Address – address of the individual the letter is sent to. • Salutation – greeting of the letter, for example, Dear John. • Body – the part of the letter that contains the message. • Complimentary Close – the closing or farewell of the letter, for example, Sincerely yours. • Name of the Writer – typed name of the person writing the letter.

5. Special Parts of Personal-Business Letters • Reference Initials – the initials of the individual that actually types the letter. • Attachment/Enclosure Notation – the word Attachment or Enclosure is typed at the end of the letter if there is another document attached or enclosed in the envelope.

6. Formatting Personal-Business Letters • Left and right margins should be set at 1-inch. • Letters should be centered vertically on the page. • Letters should be typed in block format with open punctuation. • Letters arranged in block format have all parts of the letter beginning at the left margin. The paragraphs are not indented. • Letters with open punctuation contains no punctuation after the salutation or complimentary closing. • The return address is the first part of the letter. The address consists of a line for the street address and one for the city, state, and ZIP Code. Single space after the return address. • Type the date of the letter (month, day, year). Quadruple space after the date.

7. Formatting Personal-Business Letters • Type the letter address. Double-space after the letter address. • Type the salutation. Double-space after the salutation. • Begin the body of the letter. Use word wrap. Single-space the body and double-space between the paragraphs . • Type the complimentary close. Quadruple space after the complimentary close. • Type the name of the writer. • All letters will not have special parts. Reference initials in lower case letters and no punctuation a double-space below the writer’s name. • Attachment/Enclosure notation are typed a double-space below the reference initials.

8. Features to Enhance a Personal-Business Letter Font Style Font Size Underline Bold Italics

9. Other Features to Enhance a Personal-Business Letter Inserting tables, pictures, clip art, and shapes is another feature used to enhance personal-business letters.

10. Personal-Business Letter Sample Return Address Date Letter Address Salutation Body Complimentary Close Writer’s Name Enclosure Notation

11. Personal-Business Letter Student Notes

12. Personal-Business Letter Interactive Activity In this personal-business letter interactive activity, students will match the word to the letter part.

13. Personal-Business Letter Interactive Activity In this personal-business letter interactive activity, students will match the letter part to the description.

14. 508 Disability Resources • The student in the wheelchair will sit at the first computer by the door so he may have easy and quick access to the entry/exit of the classroom. • The student is allowed extra time to complete assignments and is allowed to arrange the keyboard to fit his/her comfort level. • The student will leave the classroom approximately 3 minutes before dismissal of other students.

15. Summary In summary, personal-business letters are used as a way to communicate with another individual or organization. These letters are also used to request information, give information or give feedback. Knowing how to properly format and use features to enhance letters will provide a great impression to the receiver.