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STRENGTHENING HISTORICALLY BLACK COLLEGES AND UNIVERSITIES (HBCU) PROGRAM

STRENGTHENING HISTORICALLY BLACK COLLEGES AND UNIVERSITIES (HBCU) PROGRAM. AUTHORIZING LEGISLATION. Title III Part-B Higher Education Act 1965, as amended Higher Education Opportunity Act, Sec. 308 Amendments effective August 2008. What is an Eligible HBCU?.

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STRENGTHENING HISTORICALLY BLACK COLLEGES AND UNIVERSITIES (HBCU) PROGRAM

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  1. STRENGTHENING HISTORICALLY BLACK COLLEGES AND UNIVERSITIES (HBCU) PROGRAM

  2. AUTHORIZING LEGISLATION • Title III Part-B Higher Education Act 1965, as amended • Higher Education Opportunity Act, Sec. 308 • Amendments effective August 2008

  3. What is an Eligible HBCU? • Established prior to 1964 • Principal mission was, and is, education of black Americans

  4. PURPOSE: To Strengthen… • Academic Programs • Administrative Management • Fiscal Stability

  5. REVIEW OF LEGISLATION, REGULATIONS and CIRCULARS • Legislation, Statute, or Act – Establish the law • Regulation – Implements the law • OMB Circular A-21 – Provides guidance

  6. HBCU DISTRIBUTION FORMULA Univ. A ‘s Total Award = $1,560,157 Pell (50%) of Award + Graduates (25%) of Award + Percent of Grad. School Enrollees Award (25%)

  7. HBCU FORMULA SINGLE YEAR AWARD Pell $700,000 50% Grads $466,853 25% Grad School $393,304 25% Grant Award $1,560,157 100%

  8. ALLOWABLE ACTIVITIES 1) Purchase or lease of scientific or laboratory equipment 2) Construction, maintenance, renovation of instructional facilities

  9. ALLOWABLE ACTIVITIES (cont.) 3) Support of faculty exchanges, faculty development 4) Academic instruction in which Black Americans are underrepresented 5)Purchase of library books, periodicals, and other educational materials

  10. ALLOWABLE ACTIVITIES (Cont.) 6) Tutoring, counseling, and student service programs 7) Funds and administrative management, and acquisition of equipment

  11. ALLOWABLE ACTIVITIES (Cont.) 8) Joint use of facilities, ex., laboratories, libraries 9) Establish or improve a development office to improve contributions 10) Establish or enhance a program of teacher education

  12. ALLOWABLE ACTIVITIES (CONT.) 11) Establish community outreach programs 12) Establish and maintain an endowment

  13. ALLOWABLE ACTIVITIES (cont.) 13) Purchase of real property 14) Financial information to improve literacy • Up to 2% of grant for needed services

  14. NON-ALLOWABLE ACTIVITIES • Activities inconsistent with State plan for desegregation • Activities related to sectarian instruction or religious worship • Activities provided by a school of divinity

  15. Program Limitations • Not more than 20% use for endowment • 50% limit on construction of instructional facilities • 2% limit for services to implement project

  16. PERFORMANCE PERIOD & BUDGET PERIODS • Performance Period = ED commitment 10/1/2007 – 9/30/2012 • Five one-year budget periods 10/1/2010 – 9/30/2011 • Five year extension on unexpended funds ex. fiscal year 2012-2017 period

  17. Role of Project Director • Work closely with President & Administrators • Coordinate application preparation • Liaison with ED Program Specialist • Review and approve grant expenditures

  18. Role of ProjectDirector (continued) Monitor & document project compliance Project evaluation Maintain records on grant activities Reconcile expenditures with Business Office

  19. Role of Project Director (cont.) • Approving all changes to activities • Maintain equipment inventory

  20. Role of Business Office • Maintain federal Title III grant as restricted fund • Secure Title III project director authorization for grant expenditures

  21. Role of Business Office • Drawdown, reporting, audit (GAPS) (G5) • Maintain record of all expenditures • Reconcile transactions with Project Director

  22. REPORTING • Annual Performance Reports (APR) • Final Performance Reports (FPR)

  23. ON-SITE PROGRAM REVIEWS Reasons include: • Institution’s monitoring index • Complaints • Request for technical assistance • General program-wide assessments • Exemplary project

  24. Audit Readiness • All funded applications • Any modifications to the original application • Annual Performance Reports (APR’s) • Financial records

  25. Audit Readiness • Approved budgets • Project staff organizational chart • Position descriptions • Equipment inventory (labeled as ED) • Project policies and procedures

  26. OMB Circular A-21 – Cost Principles for Institutions of Higher Education (www.omb.gov) • U.S. Department of Education (www.ed.gov • Institutional Services

  27. Contact Information John L. Hunt & AssociatesConsultantsFederal Higher Education ProgramsWashington, D.C.(202) 249-0540J.Hunt@RCN.COM

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