AU Club Committee’s Conference Afternoon

1. AU Club Committee’s Conference Afternoon

2. Welcome

3. Plan for this afternoon 1.30 – 2.30 Overview of AU / SDC & Admin and Induction 2.40 – 3.20 Workshop 1 options 3.20 – 3.40 Refreshments Break 3.40 – 4.20 Workshop 2 options 4.30 – 5.00 Mastermind Quiz 5.00 – 5.15 Tim Garfield, Deputy Director of Sport 5.15 – 5.30 Conclusion

4. Volunteer Induction - Where is the AU Office? • Upstairs in the Students’ Union Building. • Open 9am – 5pm Weekdays. • Club pigeon holes in the corridor outside.

5. Volunteer Induction - AU Office Layout

6. Volunteer Induction - AU Staff Members • Ann Wilson (Sports Administrator)– annwilson@lufbra.net - 01509 635053 • First point of call for all BUCS enquiries • Health & Safety / Risk Assessments • Club Constitutions, Codes of Practice & Development Plans

7. Volunteer Induction - AU Staff Members • Dave Crawford (Asst. Sports Administrator) – davidcrawford@lufbra.net - 01509 635054 • Facilities bookings for club training and home match fixtures • Transport Bookings & Vehicle Registration • Opposition Meals • Medical Bags

8. Volunteer Induction - AU Staff Members • Claire Spencer (Finance Administrator) – clairespencer@lufbra.net - 01509 635055 • First point of call for all finance related queries • Online membership & product maintenance – Union E-Shop system • Match official payments • Club clothing & equipment purchasing

9. Volunteer Induction – Other Useful Contacts • Union Reception – 01509 635000 • Booking Meeting Rooms • Booking LSU Minibus / LSU Van • Club Photocopying / Printing • General LSU Enquiries

10. Volunteer Induction – Other Useful Contacts • Students’ Union Website – www.lufbra.net • AU Essential Documents • Club Webpages

11. Volunteer Induction – Other Useful Contacts • Venue Office • Sarah Warren - 01509 635014 – sarahwarren@lufbra.net • Booking social events at the Union • Hey Ewe Warm-ups • Club Socials

12. Volunteer Induction – Transport • AU automatically book team transport to away BUCS fixtures • All other transport must be booked / agreed through the AU Office • Passenger lists must be given to the AU Prior to departure • Vehicle Registration forms must be completed before using your own car • LSU Minibus Test – min 21, driving for 3 years, clean licence

13. Volunteer Induction – AU Finance • Through which method does the Students’ Union generate the most income?

14. 30 Through which method does the union generate the most income? • Sponsorship • Grants from the University • Nights out / events • Through the shops 0 10 Countdown

15. Volunteer Induction – AU Finance • AU Claim Forms – available from the AU Office • Club Claim Form – must be signed by club treasurer • BUCS Claim Form – hand in straight to the AU • Reimbursement – via bank transfer (BACS) • Please list your bank details on your lufbra.net profile

16. Volunteer Induction – Health & Safety • Risk Assessments • Every club has generic ones to cover their core activities – reviewed annually • Separate ones must be completed for events, tours, trips • Accident Reporting • Follow AU Accident Reporting Procedure & Form • Paramedic to complete at home matches / club to complete within 24 hours

17. Volunteer Induction – LSU Policies • Equal Opportunities Policy Data Protection Policy • Grievance Policy All available on www.lufbra.net • Volunteering Policy • Child Safety Policy • Health & Safety Policy • Ethical & Environmental Policy

18. Volunteer Induction – Health & Safety • Other Health & Safety Training is available through the LSU: • First Aid Courses • Principles of Manual Handling • Food Handling Certificates • Role Specific

19. AU Essential Handbook