Cluster Conference International Membership Committee Workshop

1. Cluster ConferenceInternational Membership Committee Workshop Membership Modules of Success: Approved Graduate Membership Intake Process Summary of Changes Soror Barbara A. McKinzie Soror Caroline Lattimore Supreme Basileus Chairman

2. The Main Objective of the MIP Changes is to Strengthen Lifelong Membership in Alpha Kappa Alpha Sorority, Incorporated.Changes were effective August 1, 2009

3. Request for MIP Start 1 Chapters update/review bylaws to include criteria for sponsoring a candidate 1

4. Suggested Process: Gather all relevant criteria for consideration Participation in Regional and International Conferences Attendance at monthly chapter meetings Participation in chapter activities Committees Community Service Programs Fundraisers Sisterly Relations Activities Chapter Financial Obligations Rank each criteria based on importance to the chapter members Chapters update/review bylaws to include criteria for sponsoring a candidate 2

5. Suggested Process: Evaluate each criteria separately Participation in Regional Conferences Regional Conference Cluster Conference Participation in International Conferences Boule Leadership Seminar Attendance at monthly chapter meetings Specific number of meetings Percentage of meetings Majority of meetings Excused absences (sorority business) Chapters update/review bylaws to include criteria for sponsoring a candidate 3

6. Suggested Process: Participation in Chapter Activities Committees Attend committee meetings Background worker for the committee Community Service Projects Attend community service programs Coordinate/plan community service programs Resource for community service programs Fundraisers Meet obligation for fundraisers Makes donation (monetary or in-kind) Sisterly Relations Activities Attend sisterly relations events Reclamation of sorors Chapters update/review bylaws to include criteria for sponsoring a candidate 4

7. Suggested Process: Chapter Financial Obligations Pays chapter assessments on time Pays chapter dues on time Create new section in your bylaws Circulate to chapter members for discussion/review Vote on proposed changes Submit revised document to Regional Director for review and approval Chapters update/review bylaws to include criteria for sponsoring a candidate 5

8. Chapters update/review bylaws to include criteria for sponsoring a candidate Sample Bylaws – Article III Membership Section 2Active Chapter Participation for MIP Sponsors and Co-Sponsors A Soror looking to sponsor or co-sponsor a candidate must be an active member of Ivy Pearl Omega chapter for at least 24 months prior to the start of the Membership Intake Process (MIP).To be considered an active member of Ivy Pearl Omega, a Soror must meet or exceed all her financial obligations to the chapter within the specified timeframes. She must also serve and participate on one or more committees each year for the two years immediately preceding the start of the MIP; participate in one or more community service projects each year for the two years immediately preceding the start of the MIP; meet her Hostess obligations as specified by the Hospitality Committee and in accordance with the chapter’s Hostess Calendar; and attend the majority of General Body Meetings. Participation will be recorded and verified by the appropriate Committee Chairman and supplied to the Philacter. 6

9. Request for MIP Sorors may Sponsor/Co-Sponsor a maximumof two (2) candidates 3 2 Chapter member submits Sponsor/Co-Sponsor application to Membership Chairman Perform Chapter Health Check See MIP Manual Page II-3 See MIP Manual Page II-2 Sponsor/Co-Sponsor must be active for 24 consecutive months prior to application 7

10. Sponsor/Co-sponsor Application 8

11. Request for MIP 4 7 Membership Committee determines sorors eligible for consideration to sponsor based on chapter bylaws 6 5 Chapter submits to RD Request for MIP, Schedule of MIP activities, health check, eligible sponsors, and sponsor criteria Favorable vote? Chapter Votes to Conduct MIP Yes No Stop See MIP Manual Pages II 2-5 9

12. Request for MIP 8 RD verifies health check 10 12 11 9 Corporate Office verifies sponsors/co-sponsors and sends an official list of eligible sponsors to RD Membership Chairman notifies sorors of their eligibility status RD sends list of sponsors/co-sponsors to Corporate Office for verification of 24 consecutive months of active membership RD notifies chapter of eligible sponsors/co-sponsors RD approval? Yes No Stop Allow 3 weeks for approval 10

13. Conduct Chapter Orientation See MIP Manual Pages III-15 14 16 15 13 Send letter of Invitation to Information Session (enclose application with permission for background check) Create draft of MIP Budget (incl. cost of Protocol manual, conference, and insurance) 17 Sponsors submit Membership Recommendation Form to Grammateus Conduct Chapter Orientation Submit MIP Budget to RD See MIP Manual Pages III-9-11 See MIP Manual Pages VII-2 See MIP Manual Pages III-16-20 11

14. Conduct Information Session 18 Conduct Information Session • Business attire is required for the Information Session. • Who MUST attend: • All prospective candidates, including legacy candidates • All sponsors/co-sponsors • Chapter Basileus and Membership Chairman 12

15. Welcome/Purpose Meditation or "Thought for the Day” Purpose of Alpha Kappa Alpha Sorority, Incorporated Alpha Kappa Alpha Anti-Hazing Policy Prospective Candidates’ Dos and Don’ts History and Structure of Alpha Kappa Alpha Sorority, Incorporated Current Programs of Alpha Kappa Alpha Sorority, Incorporated Chapter History and Current Programs Expectations of Membership Time Commitment Lifelong Active Membership SUGGESTED INFORMATION SESSION AGENDA 13

16. Cost of Joining and Maintaining Membership Initiation fee Annual dues Chapter Assessments (if applicable) Conferences (Fees and Dates) Questions and Answers Document Submission (application & letter of interest) Social Interaction Refreshments During the session, prospective candidates are asked to submit their paperwork during “Document Submission.” Every prospective candidate who submits paperwork will be given the Personal Data Form that must be completed and submitted to Corporate Office within five (5) days of the Information Session. SUGGESTED INFORMATION SESSION AGENDA 14

17. Conduct Information Session 20 19 Applicants submit application? Distribute Personal Data Form and confirm receipt of transcript Yes Allow 4 weeks for processing 22 21 No Applicant completes Personal Data Form and mails form to Corporate Office Stop Membership Chairman submits paperwork to Corporate Office See MIP Manual Pages III-16-20 See MIP Manual Pages IV-5 See MIP Manual Pages IV-6-8 15

18. Conduct Information Session 23 24 25 26 Corporate Office sends a list of evaluated candidates for voting to the RD Corporate Office performs background check and evaluation RD sends to the chapter a list of approved prospective candidates that may be voted upon Epistoleus sends notice of voting seven (7) days prior to voting RD reviews background checks 16

19. Vote on Prospective Candidates 29 30a 28 27 2/3 Favorable Vote ? Yes Chapter votes on prospective candidates Mail Letters of Acceptance Grammateus reads documents at meeting 30b No Mail Letters within 7 days of voting Mail Letters of Regret to applicants and sponsors Membership Applications Guide to Sponsorship Letters of Recommendation Letters of Interest Information may be summarized for all prospective candidates See MIP Manual Pages V-3-6 17

20. Vote on Prospective Candidates 32 31 33 34 RD Approval ? Yes Conduct MIP Weekends Mail Fees, Order MIP Manuals and Badges Order Collect Fees No Stop See MIP Manual Pages V-7 Allow 5 – 7 days for approval See MIP Manual Pages V-8-12 18

21. Conduct MIP Weekends Weekend #1 • Conducted during 3 weekends • over a 6 week span • New History Video • MIP Test administered in three (3) parts • Community Service Project • Sponsor re-affirmation ceremony • Any graduate soror may attend a graduate MIP with a letter from her Basileus stating that she has attended a chapter orientation under the current Membership Intake Process. Weekend #2 Weekend #3 MIP Scheduled Activities must be approved by the Regional Director 19

22. Day 1 – Friday evening – 6:00 p.m. – 10:00 p.m. Orientation to Alpha Kappa Alpha Greetings and Statement of Occasion Introduction of Chapter Officers/Committee Chairmen/Members Introduction of Prospective Candidates Informational Presentations Expectations of Being a Member Alpha Kappa Alpha Organizational Structure Anti-Hazing Policy Expectations and Commitment The Pledge – Alpha Kappa Alpha Rituals – Part I Signing of Candidates’ Commitment Statement Question and Answer Period Recess Conduct MIP Weekend 1 20

23. Day 2 – Saturday – 8:30 a.m. – 6:00 p.m. Breakfast Informational Presentations (distribute manuals) Candidates and the Mentoring Program Basic Membership Information and Materials Sisterly Relations. Break. The Alpha Kappa Alpha Story (History) Lunch (Candidates and Sorors) A Study of Alpha Kappa Alpha: Its Beginnings, Its Contributions Video – 100 Years of Sisterhood and Service – The First Century The Alpha Kappa Alpha Story (History) Break A Study of Alpha Kappa Alpha: Its Program A Historical View of the Alpha Kappa Alpha Program Current National Program Rendering Service through Local Chapter Programs Recess Conduct MIP Weekend 1 21

24. Day 3 – Sunday – 2:00 p.m. – 6:00 p.m. Discuss/Plan Joint Community Service Project Recess Conduct MIP Weekend 1 22

25. Day 4 – Friday – 6:00 p.m. – 10:00 p.m. Review Session MIP Evaluation Test – Part 1 A Study of Local Chapter History: Its Beginnings and Its Contributions A Historical View of the local chapter history Chapter Operations/Duties of Officers and Committees Sisterly Relations Recess Conduct MIP Weekend 2 23

26. Day 5 – Saturday – 8:30 a.m. – 6:00 p.m. Breakfast How We Are Governed: Constitution and Bylaws Manual of Standard Procedure Lifelong Active Membership Lunch (Candidates and Sorors) Time Management Emotional Health Basic Parliamentary Procedure Alpha Kappa Alpha Protocol Snack (Candidates and Sorors) Recess Conduct MIP Weekend 2 24

27. Day 6 – Sunday – 2:00 p.m. – 6:00 p.m. Discuss/Plan Joint Community Service Project Recess Conduct MIP Weekend 2 25

28. Day 7 – Friday – 6:00 p.m. – 10:00 p.m. Alpha Kappa Alpha Music National Hymn Initiation Hymn Founders’ Day Hymn Ivy Hymn MIP Test Part 2 Basic Protocol Basic Parliamentary Procedure How We Are Governed Recess Conduct MIP Weekend 3 26

29. Day 8 – Saturday – 8:30 a.m. – 6:00 p.m. Attire Morning Candidates – casual attire Sorors – AKA paraphernalia attire (if appropriate) Breakfast Community Service Project Travel to lunch destination Lunch Thoughts on Working Together As Sisters Review of History, Current Programs, and Anti-Hazing Policy Review AKA Music MIP Test Part 3 Saturday evening - Initiation Ritual (candidates in black) Recess Conduct MIP Weekend 3 27

30. Day 9 – Sunday – 9:00 a.m. – 3:00 p.m. Worship Service The Alpha Kappa Alpha Pledge The Final Commitment and Rededication Alpha Kappa Alpha Rituals Sponsor/Co-Sponsor Re-affirmation Ceremony Closing Luncheon Program with Reception Conduct MIP Weekend 3 28

31. North Atlantic Region – Soror Constance R. Pizarro Nu Xi Omega Mid-Atlantic Region – Soror Doris C. Parks Gamma Upsilon Omega South Atlantic Region– Soror Earlene Striggles Horne Zeta Rho Omega Great Lakes Region - Soror Olympia A. Williams Psi Eta Omega South Eastern Region – Soror Mary B. Conner Kappa Lambda Omega South Central Region – Soror Morgan L. Gaskin Mu Kappa Omega Central Region – Soror Alfreda Keith Keller Theta Rho Omega Mid-Western Region – Soror Tamara C. Sykes Beta Omega Far Western Region - Soror Windie O. Scott Eta Gamma Omega International Region - Soror Andrea N.L. Mial Phi Omicron Omega International Membership Committee Members • Chairman – Soror Caroline Lattimore – Mu Omicron Omega • Directorate Liaison – Soror Ella Springs Jones, Zeta Xi Omega • Second Supreme Anti-Basileus – Soror Melanie C. Jones, Alpha