Catalog & Program Changes

1. Southern Illinois University Carbondale Forms 90, 90A, 100 Catalog & Program Changes “A meeting to discuss proper submissions to the undergraduate and graduate catalogs.” March 31, 2014

2. Today’s Presenters • Jim Allen, Associate Provost for Academic Programs • Ruth O’Rourke,Administrative Assistant Transfer Student Services Representatives: • Tom Whittington, Administrative Coordinator • Suzanne Goad, Admissions & Records Officer Enrollment Management Representative: • Dana Tetzlaff, Administrative Clerk

3. Southern Illinois University Carbondale Today’s Agenda 10:00 The Complete Package: includes all necessary forms 90 and 90A to initiate changes in degree programs/courses. Question & Answers period immediately following presentation. 11:15 RME: Guidelines and Procedures, a brief overview of development stages and timelines for Reasonable and Moderate Extensions

4. The Complete Package for Catalog Changes • Form 90A : One 90A for each Program • Form 90s: Form 90s for all courses being modified (don’t forget cross-listed courses!) • Form 100s : To create, change, or drop a fee, a form 100 is required. • TEP: Teacher Education Programs must submit forms 90A and 90 specified as ‘TEP’.

5. Form 90A

6. 90A Example

8. Form 90

9. Form 100

10. Catalog Changes • Proofing pages • Process • Allowable edits • Timelines • Catalog publishing • 2014-15 Undergraduate Catalog • http://registrar.siu.edu/catalog/undergraduatecatalog.html

11. RME Form

15. Steps and Guidelines for Developing and Processing Reasonable and Moderate Extensions (RMEs)

16. Step 1: The Development Phase

17. The Development Phase • Program faculty and department chair/director discuss plans for the program changes • Department chair/director discusses proposed changes with Dean and/or the appropriate Associate Dean to ensure these changes do not affect other academic units in the school or college • Department chair/director consults with the Office of the Associate Provost for Academic Programs (APAP) to review the forms and establish a timeline for their completion • Approximate time- less than 1 month • Sending the RME and Form 90A to the Office of the Associate Provost for Academic Programs

18. Step 2: The Approval Phase

19. The Approval Phase • Provost and Associate Provost for Academic Programs (APAP) review the completed proposal • APAP will forward RME to the Associate Provost for Academic Administration and the SIU Vice President for Academic Affairs for informal review • If proposal requires, the Graduate Dean and Director of the Office of Distance Education and Off-campus Programs may be included in the informal review

20. Step 3: The Article 9 Phase

21. The Article 9 Phase • RME will be reviewed for Article 9 requirements • If the RME is subject to Article 9 stipulations the Associate Provost for Academic Administration (APAA) will notify the APAP

22. The Article 9 Phase If the RME is subject to Article 9 stipulations the following steps will be taken before proceeding with the RME process

23. The Article 9 Phase • If the RME is not subject to Article 9 stipulations it will be submitted directly to constituency groups • For Graduate Program: • Electronically submitted to Graduate Council for Notice and Action from Provost • Not for Graduate Program: • Electronically submitted to Faculty Senate for Notice and Action from Provost

24. Step 4: Further Approval Phase * As of July 9, 2012

25. Further Approval Phase • Once the RME has been approved by Graduate Council or Faculty Senate the following steps will be taken to complete the RME approval process