Introduction to PowerPoint

1. Introduction to PowerPoint • Microsoft PowerPoint is a Microsoft Office application that can help you create a professional, computerized slide show presentation. • Presentation is an application that allows a user to create and save to use as a slide show. Microsoft Office 2007: Introductory

2. Introduction to PowerPoint (continued) • Presentation can include: • Text • Drawn graphics • Clip art • Photographs • Tables • Charts • Flash animation files • Animated clip art • Links to Web sites • Sound • Movie clips Microsoft Office 2007: Introductory

3. Reviewing the PowerPoint Window • Title bar is at the top and identifies the program you are working in and file name. • Microsoft Office Button opens the Office menu. • Quick Access Toolbar has buttons for frequently used commands. • The Ribbon has graphic command buttons organized by tabs and in groups. Microsoft Office 2007: Introductory

4. Reviewing the PowerPoint Window (continued) • The work area is divided into three panes: • Slides tab: Displays thumbnails including the graphics. • Outline tab: Displays the text on the slides. • Slide pane: Where you do most of the work of adding text and graphics to the slide. • The status bar appears at the bottom and tells you which slide is displayed and total number of slides. Microsoft Office 2007: Introductory

5. Opening and Viewing an Existing Presentation (continued) • A slide show is a series of slides. • Transition is a feature that can be applied in presentations to control the way slides move on and off the screen. • Animation is the way text and objects move on and off a slide during a slide show. Microsoft Office 2007: Introductory

6. Changing Views • You can view a presentation in four ways: • Normal view: The default view in a presentation; which contains the slide pane, the outline pane, the task pane and notes pane • Notes Page view: Printouts that contain the slide image in the top half of the page and the speaker’s notes in the lower half of the page. • Slide Sorter view: A view that displays all slides simultaneous in miniature form. • Slide Show view: Runs slides as they appear during a presentation. Microsoft Office 2007: Introductory

7. Changing Views (continued) • In Normal View you can have up to four panes: • Slides tab and Outline tab: Slides tab shows thumbnails of your slides and Outline tab shows text in an outline format. • Slide pane: Displays one slide at a time and is where you edit text. • Notes pane: Is where you add speaker notes. • Task pane: Opens up on the right for some tasks such as inserting clip art. Microsoft Office 2007: Introductory

8. Inserting a New Slide with a New Slide Layout • The slide layout is the arrangement of placeholders on slide. • Objects are text, graphics, illustrations, tables, and charts. • Graphics is an image or object created or inserted into a document that illustrates the text or makes the page more attractive • The default layout includes placeholders for titles, text and content. • Placeholder is a boxed outline on a slide that can be used to insert text or an object when clicked. Microsoft Office 2007: Introductory

9. Applying Themes • You can use a theme to change the appearance of your slides without changing the content. • Themes are prepared designs that can be applied to presentation slides that include patterns, formatting, and color schemes. • To apply a theme to an existing presentation, click the Design tab on the Ribbon. • There is a Live Preview feature where you can see the effect of the theme on your slide. Microsoft Office 2007: Introductory

10. Applying Themes (continued) • Themes come with default fonts and colors that you can change. • You can use a theme to change the appearance of a single slide without changing the rest of your presentation. • Click the Design tab on the Ribbon to display the Themes group and apply themes to individual slides. Microsoft Office 2007: Introductory

11. Using Slide Sorter View • Slide Sorter view displays thumbnails of the slides on the screen that you can rearrange easily. • This view gives you an overview of the entire presentation. • Use Slide Sorter view to set slide timings, transitions, and animations. • To switch to this view, click the View Shortcuts Slide Sorter button on the status bar or the Slide Sorter button on the View tab. Microsoft Office 2007: Introductory

12. Using Slide Show View • In Slide Show view you run your presentation on your computer as if it were a slide projector. • Each slide fills the screen. • Animations, sounds and videos play. • To switch to this view, click the Slide Show button on the Ribbon or the status bar, or press F5. Microsoft Office 2007: Introductory

13. Deleting Slides • To delete a slide in Normal view, press the Delete key when that slide is displayed. • You can also delete a slide using the Ribbon, on the Home tab, in the Slides group, by clicking the Delete button. • If you accidentally delete a slide, click the Undo Delete Slide button on the Quick Access Toolbar. Microsoft Office 2007: Introductory

14. Printing a Presentation • You can print your presentation as slides only, with notes, or as an outline. • Handouts is a print option that allows you to choose the number of slides displayed per page and places a thumbnail, or small picture of each slide on the page. • You can print handouts with 2, 3, 4, 6 or 9 slides per page, arranged horizontally or vertically. • Click the Microsoft Office Button, then press Print to open the Print dialog box. Microsoft Office 2007: Introductory

15. Printing a Presentation (continued) • You can print all the slides, only the current slide or any combination of slides. • You can also choose to print your slides in color, Pure black and white, or Grayscale. • You can also choose if you want a border. • To make sure the slides fit on a page correctly, there is a Scale to fit paper option. Microsoft Office 2007: Introductory

16. Closing a Presentation and Exiting PowerPoint • To close a presentation, click the Microsoft Office Button, then click Close on the Office menu. • Or, click the presentation window Close button. • To exit PowerPoint, click the Microsoft Office Button, then click Exit PowerPoint. • Or, click the Close button in the upper-right corner of the title bar. • You will be prompted to save any changes to the file before exiting. Microsoft Office 2007: Introductory