2012 Campus Test Administrator Training October 2012 Exit Retest TAKS, TAKS-Acc

1. 2012 Campus Test Administrator TrainingOctober 2012 Exit RetestTAKS, TAKS-Acc October 2012 Brownsville Independent School District Assessment Research & Evaluation Department

2. This PowerPoint does not eliminate your requirement to read the general and specific Test Administrator Manuals. READ THE MANUALS!! Get the message?

3. Campus Test Administrator Responsibilities TAKS TAKS Accom STATE TESTING

4. Test Administrator Responsibilities • Read the Test Administrator Manuals both general and specific. • Attend training conducted by your campus test coordinator. • Receive secure testing materials from your campus test coordinator. • Observe all rules regarding test security and confidential integrity of the state testing system. • Administer the tests in strict compliance with the directions in the Test Administrator Manuals. • Supervise and actively monitor testing. • Do not provide any unauthorized assistance to students during testing. • Do not view the test, discuss the test, or score a student test either before, during, or after testing.

5. Test Administrator Responsibilities • Mark the appropriate score code and test taken information code for each student test administered. • Return all testing materials to the campus test coordinator immediately after students finish testing. • Report testing irregularities and security violations immediately to the district test coordinator. • Prepare statements for submission to TEA if you are involved in a testing irregularity or test security violation.

6. Test Security Successful Testing Begins and Ends with Good Test Security and Confidential Integrity

7. Test Security Objectives • Account for all secure materials before, during, and after each test administration. • Protect the contents of all test booklets and student answer documents. Important Goals!

8. Properly Controlling Secure Testing Materials • Secure materials must be stored under lock and key with limited access when not in use. • Never leave secure materials unsecured in a room. • Test administrators will check out secure testing materials on the morning of testing from the campus testing coordinator and will return them immediately when students finish testing.

9. Protecting Test Content Top Secret • No person may view, reveal, or discuss the contents of a test or answer document unless specifically instructed to do so by the procedures in the test administrator manuals. • No person providing an oral administration may write notes, calculations, or any other marks in a test booklet or in any other location.

10. Protecting Test Content • Secure materials may not be duplicated by test administrators. • Seals on test booklets may only be broken during testing sessions and only by persons authorized to do so in the instructions. • No person may answer verbally or nonverbally any question that relates to the contents of a test before, during, or after a test administration. • No person may review or discuss student responses during or after testing unless specifically authorized to do so by the procedures in the TA manuals.

11. Testing Procedures Related to Test Security and Confidentiality • All tests must be administered in strictaccordance with the manuals. • No person may change any student response or instruct a student to do so. • Districts must actively monitor testing sessions and require test administrators to actively monitor during testing. • Only students can erase stray marks or darken response ovals on their answer documents or in their scorable test booklets and only during the testing session.

12. Testing Procedures Related to Test Security and Confidentiality • There must be a trained test administrator present with students one-hundred percent of the time until students complete testing and submit their answer documents to the test administrator. • This includes breaks and lunch.

13. Test AdministratorSecurity Oaths • TEA requires that everyone be trained and sign a security oath before handling secure testing materials or participating in the administration of a state test. • There are two separate TA oaths; • TA General Oath • TA Administration Specific Oath

14. A new test administrator oath must be signed for each test administration. • Initial and sign top portion after your training and prior to handling any secure material. • Sign bottom portion if you have been authorized to view an assessment. If you did not view, then leave blank.

15. Active Monitoring • Monitoring during test administrations is the responsibility of the test administrator, the campus test coordinator, the campus principal, and the district test coordinator. • Teachers are required to actively monitor students during testing. • Principals and Campus Test Coordinators are required to actively monitor testing sessions at their campus.

16. What Is Active Monitoring? Watching students during testing. The focus of the teacher’s attention is on the students and not elsewhere. • Walking around to better observe what students are doing. (Are students; working on correct section of test, marking answers on the answer document, not cheating, not using cell phones, not talking or communicating with other students, etc.?)

17. What is NOT Active Monitoring? • Anything that takes the test administrator’s attention away from the students during testing. Examples include; • Working on the computer or doing email. • Reading a book, magazine, or newspaper. • Grading papers or doing lesson planning. • Leaving the room without a trained substitute test administrator in the room. • Leaving students unattended during lunch or breaks. • Be sure to not read the test content over a student’s shoulder and do not examine specific student responses during testing, since doing these will be a test security violation committed while active monitoring.

18. Cell Phones • The use of cell phones or other two-way communication devices is prohibited during testing for students and test administrators. • The reason is that cell phones can…. • disrupt the testing environment, • be used to cheat by obtaining unauthorized assistance on test content by students, and can • be used to image secure tests and compromise the confidentiality of the test with their camera feature by students and teachers.

19. Seating Chart Rule • Seating Charts are required for all test administrations. Seating Charts must include: • Location of testing session( Campus, room) and a brief description of the testing area (classroom, library, broom closet, etc.) • The assessment being given including grade and subject. • The first and last names of the test administrator(s). • The first and last names of each student and where they were seated for testing. • If students are re-grouped during testing an additional seating chart will be needed for the new group. The new seating chart should indicate the time students were regrouped.

20. Departures from Test Administration Procedures • Incidents resulting in a deviation from documented testing procedures are defined as testing irregularities. • Each person participating in the testing program is responsible for reporting immediately to the district testing coordinator any violation or suspected violation of test security or confidentially, including all testing irregularities.

21. Serious Testing Irregularities • Testing irregularities that constitute a disclosure of secure testing materials or altering student results either directly or indirectly are considered serious. • Examples include; • Viewing the test before, during, or after testing unless authorized by the testing procedures. • Scoring student tests. • Discussing secure test content or student responses. • Copying or photographing secure testing materials without permission by TEA • Directly or Indirectly assisting students during testing. • Tampering with student responses on answer documents.

22. Penalties for Prohibited Conduct • Placement of restrictions on the issuance, renewal, or holding of a Texas educator certificate, either indefinitely or for a set term; • Issuance of an inscribed or non-inscribed reprimand; • Suspension of a Texas educator certificate for a set term; or • Revocation or cancellation of a Texas educator certificate without opportunity for reapplication for a set term or permanently. • Possible criminal prosecution under TEC ξ39.0303, Section 552.352 of the Texas Government Code, and Section 37.10 of the Texas Penal Code.

23. Test Schedule and Directions • All tests must be administered on the scheduled day. • All tests must be administered in strict accordance with the instructions contained in the test administration manuals.

24. Testing Schedule TAKS • October 22nd – ELA • October 23rd – Math • October 24th – Science • October 25th – Social Studies TAAS • October 22nd - exit level TAKS ELA writing (writing prompt + revising and editing section) • October 23rd - exit level TAKS mathematics • October 24th - exit level TAKS ELA reading (multiple-choice items only)

25. Answer Documents

26. Coding the Answer Documents • Mark the test taken on answer documents . • The campus test coordinator will take care of coding the accommodations and verifying the demographic coding on the front of the answer document is correct.

27. Test Administration Procedures

28. Testing Guidelines • Tests must be administered on the dates specified in the State Testing Calendar of Events. • At least one test administrator for every 30 students. • “Testing – Do Not Disturb” signs posted on testing rooms. • Testing rooms should be quiet, well lighted, well ventilated, and comfortable. • Bulletin Boards and instructional displays covered or removed if it contains anything that might aid students during testing.

29. Testing Procedures • Do not allow students to bubble in the demographic fields on the front of the answer document. • No cell phones or other two-way telecommunication devices (students or teachers). • Students may use highlighters in non-scorable test booklets.

30. Testing Procedures • No scratch paper for any TAKS testing (except as an accommodation following the guidelines on p. 22 of the Accommodations Manual ). • Test administrators are not allowed to answer any question relating to the content of the test itself. • Test administrators must actively monitor students during testing. • Test administrators cannot leave the room unless a trained substitute test administrator is present. • May change testing rooms as long as test security is not breached.

31. Testing Procedures • Reinforcing, reviewing, and/or distributing testing strategies during an assessment is strictly prohibited. • You cannot require students to use any particular test taking strategy. Students can use test taking strategies but you cannot require them to do so during the testing. This includes first marking answers in test booklet and then transferring them later to the answer document. • Students must be allowed to work (not sleep) at their own pace. Students may not be directed to speed up or slow down.

32. Testing Procedures • Students must remain seated during testing and are not allowed to talk while test booklets are open. • Students are not allowed to work on a previous section of the test or a section that has not yet been administered. • Brief breaks in the testing room are allowed at the discretion of the test administrator. • Lunch breaks are permitted, however students must remain as a group and be monitored by a trained test administrator so they do not discuss the test.

33. Time Requirementsfor Testing • All TAKS tests are untimed. Each student must be allowed to have as much time as necessary to respond to every test item. • Districts are not required to test beyond the regular school hours, but they are free to do so if they so choose. • Brownsville ISD guideline for state testing – All campuses will allow students to test beyond the normal school ending time. • It is important for all campuses to begin testing within the first hour of the school day to allow students adequate time to complete their TAKS tests.

34. Dictionaries and Thesauruses • It is required to provide English-language dictionaries and thesauruses to students for the following TAKS and TAKS Acc. tests. • Exit Retest ELA – reading and composition portions of test, not revising and editing. • Foreign language dictionaries not permitted. • At least 1 dictionary for every 5 students.

35. After Testing Procedures • The test administrator must inspect the answer document to be sure the student bubbled in answers as instructed. This is also the last time to have students erase stray marks and darken answer choices if needed. • After student testing materials are collected, students may be allowed to quietly read books or leave the testing room. (Must not disturb others still testing.) • Immediately after each test session, the test administrator must return all test materials to the campus coordinator.

36. Testing Accommodations

37. Returning Testing Materials • Verify that no answer documents have inadvertently been left in test booklets. • Make sure that any transcribing that is required for special testing situations has been done. Remember that “Transcribed by” and “Reason” must be recorded on the top of all transcribed answer documents.

38. You have now completed the TAKS Administrator Training for October 2012.