2014 TAKS Exit Re-test Test Administrator Training

1. 2014 TAKS Exit Re-testTest Administrator Training

2. Test Administrations Who can take the test? • any student that is currently enrolled in grades 11 or 12 that will graduate under TAKS (enrolled in grade 9 in 2010-2011 or earlier) • includes students that have not previously passed one of more Exit test required for graduation.

3. Manuals 2014 DCCM, combined TAKS DCCM and TA manual, ACCM from 2010-2011, and all other TEA associated testing reference manuals This is a technology free training zone. Please silence your cell phones. Note taking only on iPads or computers. Thank you.

4. NOTICE This training does not replace your requirement to read and follow all appropriate manuals associated with state testing. READ THE MANUALS!

5. Calendar of Events See page vii of the 2014 DCCM Dates of test: • Reminder there are no make-up dates for this assessment. Tests are only available on their scheduled date.

6. Trainings Test Administrators trained by • February 28th for March administration • Train more than you need for backup • Campus Plan is due by 2/14/14 • April 21st for the April administration • Train more than you need for backup • Campus Plan is due by 4/4/14

7. Accommodations • By the book (use 2010-2011 ACCM) • Oral – (not allowed on TAKS or TAKS Accommodated ELA) must train separately for orals (see appendix C of DCCM/TA manual) • Used in classroom on a routine basis • Documentation – note IEP/IAPs • CTC must be notified in writing of each student’s accommodations • Deadline for accommodations is 2/7 for March, and 3/28 for April

8. Eligible Students • PEIMS – must be enrolled in grades 11 or 12 • For Exit identify all students that have failed an Exit test, or are required to have TAKS for graduation and have not tested • New seniors (check their testing history) • Remember your homebound and alterative placed students

9. Security • See page 4 of TAKS Manual • Account for all materials before, during and after testing – secure storage • Protect the content of the test • Oaths – trained • Oral – oath • Certified personnel only – no paraprofessionals • Principal – need a new one for 2014

10. Security • All tests must be administered in strict accordance with the manual • No person may view, reveal, copy, or discuss the contents of a test • Do not help a student with calculations, solving, or responding to a test item • Do not reveal or discuss student responses

11. Security • Secure materials must be stored under lock and key with limited access. • Never leave secure materials unsecured. • Test administrators will check out secure testing materials on the morning of testing and will return them immediately after their room has completed testing.

12. Security • While testing, there must be a trained test administrator present with students one-hundred percent of the time until students complete testing and submit their answer documents. • Remember there must be one administrator for every 30 students in a room. • If a lunch break is taken, a person trained in testing procedures, oath signed, must stay with the students at all times. Students must be kept in same group during lunch. Monitored during lunch to ensure they do not discuss the test.

13. Security • No electronic devices by anyone other than CTC, principal, or district monitors • Late arrivals may be tested if time remains and you know that they have not had contact with another testing student • No copying of essays or short answers • Monitor students at all time

14. What Is Active Monitoring? Watching students during testing. The focus of the teacher’s attention is on the students and not elsewhere. • Walking around to better observe what students are doing. (Are students; working on correct section of test, marking answers on the answer document, not cheating, not using cell phones, not talking or communicating with other students, etc.?)

15. Incidents • See DCCM/TA (page 8) • Report – call DTC prior to principal • Investigate – who, what, why, when and how • Penalties – see DCCM • Complete district form • Get typed, dated, and signed statements from TA and other personnel involved

16. Incidents • Penalties • Restriction on certificate • Reprimand • Suspension of certificate • Revocation of certificate • Criminal prosecution/jail

17. CTC Responsibilities • Keep testing materials secure and accounted for at all times • Test Administrators – who and how many • Test Administrators manuals • Read prior to training, either by hard copy or on-line, sign oaths prior to testing • Hard copy manuals to actual testing rooms • Remember these manuals must last through the October testing • Conduct Training

18. Responsibilities • Arrange testing rooms and daily logistics • Materials – accounting for, preparing • Checking precodes • Who needs an answer document to be “bubbled” (name, PEIMS, or date of birth incorrect) • Unused labels do not need to be “voided” if not placed on an answer document • Supervise the verification of precoded test materials by campus personnel

19. Test Administrator’s Responsibilities • Page 50 of the manual • Responsibilities • Review manuals • Attend training and sign an oath • Verify precoded materials and answer documents match assigned student roster • Prepare testing environment – cover any wall material that may aid the student on the subject test

20. Test Administrator’s Responsibilities • Review the testing roster to ensure students are appropriately placed • Complete seating charts • Comply with responsibilities per the manual at all times • Sign for secure materials and maintain the security on the materials while testing • Return material in the order as directed

21. School Procedures • Breaks • Lunch • Extended Testing • Handling problem students • Illness • Attendance • Late Arrivals • Relief TAs • Emergencies • Add slides as needed

22. One Test Booklet • For Exit students only use one test booklet for the multiple day tests unless they have different test versions during the week • Example: Student needs to re-test ELA and Social Studies. Student will be issued a booklet on Monday for the ELA test and then the same booklet must be used on Thursday for the SS test. Recommend that the AD is kept in the front of the booklet. • Example: Student take TAKS Accommodated math but all other subjects are TAKS, this student will have two test booklets during the week but only one answer document.

23. Accommodations • ACCM 2010-2011 • Accommodations on ADs are only marked if used during the test • Do not mark “P” and “OA” if an oral is given. Mark “OA” not the “P” for placement.

24. Answer Documents • Labels • If name, date of birth, or PEIMS is incorrect – a new answer document must be submitted • Score codes for Exit Re-test • A is for Absent • X if the student’s ARD committee has determined and documented in the IEP that the student should not participate in the TAKS or TAKS Accommodated exit level re-test or if the ARD has previously given this coding • P is for Previously met passing standards – (not used for prior “X”) • O is for other – you need my permission to use this code

25. Answer Documents • S is for scored • NOTE: All non-voided answer documents must have all four subjects with a bubble.

26. Test Taken Field • This must be marked for the test taken • Exit will only have test versions for TAKS or TAKS Accommodated, if not marked default is to TAKS

27. Test version booklet number required. Administration month must be bubbled Test version and subject must be bubbled even for an “absent” coding. There must be four score codes filled in.

28. Other Programs • Foreign Exchange Student • Court-ordered HSEP • LEP Postponement

29. Seating Charts • Must contain the following information • District and Campus name • Room number • Test Administration (March TAKS Exit or Exit Re-test) • Subject (ELA, Math, Science, or Social Studies) • Grade Level • Date • Test Administrator(s) name printed and signed • Student’s full name and student’s local ID • Must be readable • Booklet number

30. Materials for Testing Sessions • See DCCM page 53 • Number 2 pencils only • Highlighters may be provided for all tests • Math and science charts – if marked, destroy • Dictionary and calculators- see page 54

31. Dictionary and Calculator Use • Combined dictionary/thesaurus • Ratio 1 to 5 • LEP students may also use an ESL dictionary (not a bilingual dictionary) • Calculators • For math, graphing calculators on a 1 to 1 ratio. Must be cleared prior to and after testing. Cannot have a QWERTY keyboard or computer algebra system (CAS) • For science, graphing, scientific, or four function may be used on a 1 to 5 ratio. If graphing calculators are shared they must be “hard” cleared prior to each student’s usage. Cannot have a QWERTY keyboard or computer algebra system (CAS)

32. Using Paraprofessionals • Must complete and retain a district noncertified paraprofessional testing oath • Cannot be used as test administrators • Cannot relieve test administrators for breaks • Can be used to take students to lunch without being with a test administrator • Can be used as hallway or restroom monitors • cannot be working on anything while monitoring hallways or restroom.

33. Hallway and Restroom Duties • Insert School procedures for students moving to and from testing, lunch and for breaks

34. Restroom Breaks • Carefully monitor all rest-room breaks according to the manual. • Students testing should never be out of the view of a test administrator or monitor. • Students cannot discuss test during breaks

35. Test Schedule and Directions • All tests must be administered on the scheduled day. • All tests must be administered in strict accordance with the instructions contained in the test administration manuals. • No copies may be made of ELA writing (essays or short answers)

36. Prior to Test Day • Please notify family members that all phone calls must go to the main office. • Do not have a cell phone on or in use in the testing area.

37. Testing Procedures • Do not allow students to bubble in the demographic fields on the front of the answer document. • No cell phones or other two-way telecommunication devices (students or teachers). • Must give students state-supplied charts for math and science • Students may use highlighters in non-scorable test booklets.

38. Testing Procedures • No scratch paper for any TAKS testing (except as an approved accommodation). • Test administrators are not allowed to answer any question relating to the content of the test itself. • Test administrators must actively monitor students during testing. • Test administrators cannot leave the room unless a trained substitute test administrator is present. • May change testing rooms as long as test security is not breached.

39. Testing Procedures • Reinforcing, reviewing, and/or distributing testing strategies during an assessment is strictly prohibited. • You cannot require students to use any particular test taking strategy. Students can use test taking strategies but you cannot require them to do so during the testing. This includes first marking answers in test booklet and then transferring them later to the answer document. • Students must be allowed to work (not sleep) at their own pace. Students may not be directed to speed up or slow down.

40. Testing Procedures • Students must remain seated during testing and are not allowed to talk while test booklets are open. • Students are not allowed to work on a previous section of the test or a section that has not yet been administered. • Brief breaks in the testing room are allowed at the discretion of the test administrator. • Lunch breaks are permitted, however students must remain as a group and be monitored by a trained testing personnel so they do not discuss the test.

41. Oral Administration • Available for eligible special education or 504 students • Available for only Math, Science, and Social Studies. Not reading, writing or ELA tests (this does not effect special instructions for TAKS M). • Encompasses different levels of reading support. Must be documented in IEP. Students may change level of support during testing only if this option is documented for that student. • The Test Administrator needs a copy of the test booklet. • Must maintain test security and confidential integrity. (Oral or transcription needs additional training and additional signature on security oath when the teacher is reading or viewing the test as part of the test administration.)

42. Oral Administration • Refer to your Test Administration Directions Appendix C • Remember that voice inflection must be kept neutral • Each word, phrase, and/or sentence in the test questions and answer choices may be read aloud as many times as necessary • Refer to math section, read carefully how to address questions or mathematical solutions • No part of the test may be rephrased

43. Returning Testing Materials • Verify that no answer documents have inadvertently been left in test booklets. • Make sure that any transcribing that is required for special testing situations has been done. Remember that “Transcribed by” and “Reason” must be recorded on the top of all transcribed answer documents. • Make sure that all answer documents have test version, form number, accommodations (if used) and score code bubbles filled in correctly. • Check that charts or supplemental aides are all accounted for and have not been written on.

44. Returning Testing Materials • If any charts or supplemental aides have writing on them notify the CTC so that they can be shredded • All answer documents must be in alphabetical order • All booklets must be returned in numerical order • All pencils, markers, easers, bags, and documentation (door sign, etc.) must be returned

45. All School Personnel • Remember test security. • Students can not handle testing material outside the classroom (unless late arrival and instructions are being read to them). • No one should be discussing the test. • No electronic devices are allowed by students or staff members. • All testing personnel’s phone should be off. • Students should not be talking in the hallways. • Visitors should only be in the main office.

46. During Testing • TESTING DO NOT DISTURB signs • Late testing – how will it be handled? • Testing day – ends at 7:00 pm • No reinforcing, reviewing or distributing testing strategies • Must remain seated

47. During Testing • Only test on the subject for that day • Only students may erase stray marks on answer documents • TA should remind students to bubble in their answers on the answer document

48. After Testing • Students may be returned to class or be allowed to read a book quietly. Test must be turned in first. • TAs must review student AD in accordance with the manual.

49. After Testing • Testing day continues until the students have finished. Not to exceed 7 pm • You must call in “finished testing” to DTC 228-0055 • Late arrivals may be tested if they have not had contact with a finished tester and there is enough time remaining in the day • TAs return all testing material in alphabetical order for ADs and numerical order for booklets

50. Oaths • Please sign your test administrator oaths prior to leaving