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Livestock and Seed Program

Livestock and Seed Program. Agricultural Marketing Service. Update: Source and Age Verification. James Riva Livestock and Seed Program. Audit, Review and Compliance Branch. Provides services for Quality System Verification Programs. http://processverified.usda.gov. Procedures.

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Livestock and Seed Program

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  1. Livestock and Seed Program Agricultural Marketing Service Update: Source and Age Verification James Riva Livestock and Seed Program

  2. Audit, Review and Compliance Branch Provides services for Quality System Verification Programs http://processverified.usda.gov

  3. Procedures • ARC 1002 – Quality System Assessment (QSA) • ARC 1030 – Specified Product Requirements (BEV) ttp://www.ams.usda.gov/lsg/arc/qsap.htm Audit Review and Compliance (ARC)

  4. “Audit based systems can be used to verifyage requirements” Implementation of Export Verification Program - Beef Includes Live Animal Records Requirement for AGE

  5. What are theQuality System Assessment (QSA)andBeef Export Verification (BEV) Program QSA – the audit method, includes the Quality Management Requirements BEV – the Specific Product Requirements- Age, SRM Removal, Dedicated total

  6. ISO 9000 – AMS-QSA Quality System Assessment Program • Quality Management System (QMS) • Management Responsibility • Resource Management • Process Package - The PLAN – Ranch Profile • Measurement, analysis and improvement

  7. Beef Export Verification (BEV) Program • Beef items, including offal and variety meats, must be derived from bovine animals verified to be 20 months of age or younger • Specified risk materials (SRMs) must be removed from animals of all ages • Label Requirements

  8. Four Primary OptionsQuality System Assessment (QSA) • Stand-alone producer • Group of producers • Subset of next segment in supply chain • Producer + Backgrounder • Backgrounder + Feedlot • Subset of Packer • All under the “umbrella” • Enrolled in a QSA or PVP

  9. Current AMS Program • Animals Enrolled in a Approved QSA or Process Verified Program which includes age verification may move through the system with out further verification activities provided they use Program Compliant Ear Tags.

  10. Current AMS Program • A Program compliant ear tag is a 1-time use, tamper-evident tag, which contains a non-repeatable, unique number. The tag is unique and specific to the Program. It may be an EID, RFID, or a visual tag. The company must provide evidence that the tag meets these requirements.

  11. Current AMS Program • USDA Process Verified Program 22 – 9 Beef – 7 Data, which include age verification • USDA Quality System Assessment 41 (Export) • Beef Export Verification Program 8 (Canada, Mexico, Egypt, Taiwan, Lebanon, Chile, Philippines, St Lucia) 140 Packers and Processors

  12. USDA Export Verification (EV) Program Specified Product Requirements for BEEF - Japan

  13. Carcass A40 MGCB • 5.2.2Age Verification through Carcass Evaluation. Official USDA evaluation at the slaughter facility must be conducted as required by the submitted QSA program and meet each of the following criteria (5.2.2.1 and 5.2.2.2): • 5.2.2.1 Cattle must be determined to be A40 physiological maturity or younger by official USDA evaluation. Official USDA evaluation must determine carcasses to be A40 physiological maturity or younger using the U.S. Standards for Carcass Beef. http://www.ams.usda.gov/lsg/stand/standards/beef-car.pdf). • 5.2.2.2 USDA Evaluators must meet or exceed accreditation performance standards for determining physiological maturity through training and accreditation program in order to ensure the accuracy of the evaluation.

  14. Take-Home message • Regardless of the chosen option, there must be records of: • Birth (Age) • Evaluation of the Producers • Means to transfer the age information

  15. Take-Home message • Depending on the option there may also be records required for: • Birth (age) • Transfer of ownership • History or Documentation of Records

  16. AMS-QSA Document Requirements • Auditable trail of records • Transfer of information • Detailed chain of events • Show positive Identification and Traceability

  17. Flow of Information in the SystemBeef Export for Japan Producer Live Market Back Grounder Feed Lot Packer Export Requiring Known Age and Traceability fromExport back toBirth

  18. Available Records

  19. Beef Export Verification 1 3 5 AMS APPROVED Application Is submitted Onsite Evaluation Conducted by AMS Approved by AMS AMS Web Listing Successful Audit Qualified AMS Auditor Conducts Desk Audit Surveillance Audits Conducted 4 2

  20. AMS Quality System Assessment (QSA) Records of Monitoring QSA Program Producer Producer Producer Live Animal AGE Records Requirements QSA Approved Producer

  21. Quality System Assessment (QSA) Producer Producer Live Animal AGE Records Requirements Producer Verification Checkpoint Verify the requirements Transfer the Identification and Status CHECK POINT QSA Feeder QSA Program Purchase & Receiving Procedures Non QSA

  22. Feeder Feed Lot Feed Lot Quality System Assessment (QSA) Live Animal AGE Records Requirements Verification Checkpoints Producer Receiving Procedure Purchase Procedure Supplier Evaluation QSA Packer Program Verify the requirements Transfer the Identification and Status Non Program

  23. Records April 05 April 05 April 05 April 05 April 05 Transfer Forward of age Information R Producer Live Market Back Grounder Feed Lot Packer R R R R Transfer the Identification and Age - Generate Records

  24. Records April 05 April 05 Trace back of age Information R Producer Live Market Back Grounder Feed Lot Packer R R R R Trace back using Records

  25. Records April 05 April 05 Trace back of age InformationProgram Compliant Tag R Producer Live Market Back Grounder Feed Lot Packer 2345678 2345678 Trace back using Program Compliant Tags

  26. Animal Age Affidavits Affidavits and the USDA Process Verified Programs and USDA Quality Systems Assessment Program

  27. LIVE ANIMAL AFFIDAVIT COW/CALF Records Documented Operating Procedures + AFFIDAVIT + = QSA Requirements Records of Monitoring

  28. Auditable Activity – Assigning Age • Procedures – Farm or Ranch Plan • Evaluation – Verified the Farm or Ranch Plan exists and works • Records to Validate Activities • Must be repeatable

  29. LIVE ANIMAL AFFIDAVIT COW/CALF • Description of the legal status • Maps or descriptions were specific animals are maintained • Number of Acres • Feeding practices • Number of breeding stock • Timeline of operations Documented Operating Procedures Farm / Ranch Profile

  30. LIVE ANIMAL AFFIDAVIT COW/CALF • Do you purchases outside stock • Breeding methods and seasons • Calving season • Name of Veterinarian • Type of animal Identification • Other Procedures specific to the ranch Documented Operating Procedures Farm / Ranch Profile

  31. RECORDS – to support the ranch profile. Barn records – Date of first Calf Yellow tablet Trucking records Verification activities Records of animal movement LIVE ANIMAL AFFIDAVIT COW/CALF Documented Operating Procedures Farm / Ranch Profile

  32. Ranch History

  33. Age Verification through Carcass Evaluation Slaughter Operate In “Export for Japan” Mode USDA Evaluator Grading USDA Evaluator Maturity Score (Bone, Lean & Overall) Grading for Japan J USDA Accepted as Specified ≦A40 ・Processing ・Packing ・Storage ・Processing ・Packing ・Storage Shipping Shipping to Japan

  34. Resumption of Beef Trade What has taken place?

  35. Resumption of Beef Trade • October 23, 2004 – Joint Press Statement for Resumption of Trade • November 3, 2004 – AMS officials conducted a workshop to discuss the proposed EV Program for Japan • December 2004 – US and GOJ meet in Japan to discuss physiological maturity of beef carcasses

  36. Resumption of Beef Trade • January 19, 2005 – Final report on A40 given to GOJ that A40 would provide assurances beef would be from cattle 20 months of age or younger • February 2005 Japanese governmental panel accepted A40 as an indicator of cattle 20 months or younger

  37. Resumption of Beef Trade • May 2005 – Japan’s agriculture and health ministries asked the country’s Food Safety Commission to rule whether it is safe to import and consume U.S. beef. • May 2005 – Two GOJ teams of BSE experts conducted a review of the U.S. beef industry

  38. Resumption of Beef Trade • October 2005 the Japanese Food Safety Commission recommended that testing should only be for animals aged not older that 20 months • A public comment period was announced which will conclude November 29, 2005

  39. Why do we do all this • USDA Food Safety Inspection Service (FSIS) – Export Certificate • Health Requirements stated on the certificate • Verification activities conducted by USDA and FDA • Export Team FSIS, APHIS, AMS, and FDA

  40. USDA = AMS + FSIS +APHIS and FDA • Food Safety and Inspection Service (FSIS) issues the Export Certificate focused on Food Safety • AMS provides verification services for compliance to the Export Requirements • APHIS Animal Health Requirements • FDA requirements for Feed and Feed mills

  41. USDA Export Health Certificate FDA USDA EXPORT

  42. Resumption of Beef Trade • Meetings are ongoing to discuss all remaining issues. • Waiting the results of the Public Comments

  43. Thank you very much! Questions?

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