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1. HAVE YOU DIALED IN?? Please dial in 5-10 minutes prior 1-877-918-3032 Access code: 3777377

2. Incident Finance Update Incident Procurement

3. AGENDA • What got us here? • Where we headed? • National Standards • What is an IBPA’s/EERA’s • National Solicitation Plan • National Templates • Where are we now? • Transition EERA's to I-BPA’s • Solicitations • Dispatch Priority Lists • Mobilization • Demobilization

4. What got us here? • In 2005, the Office of the Inspector General reviewed the USDA procedures used to secure incident resources using preseason and at-incident agreements. OIG found the administration of EERAs neither gives the agency the best value nor the best vendor for its dollar. (OIG Report No. 08601-40-SF) • OIG determined since the EERA preseason sign-up periods last several months and are established well in advance of the incident, the need at that time is neither “unusual” nor immediately “compelling.” Therefore, competitive procedures should be used.

5. What got us here? • Direction from the audit included: • Preseason agreements on a competitive basis • Use best value • Establish a suitable acquisition cycle (now 3 years) • Develop consistent equipment standards, inspection process, and performance rating system • Store data to sort and produce reports • To comply with Federal Acquisition Regulation procurement tool is changing to Incident Blanket Purchase Agreements (I-BPAs).

6. Where we headed? • A new methodology for awarding preseason Incident Blanket Purchase Agreements (I-BPA) and determining dispatch priority has been implemented.. • I-BPA are preseason agreements for incident support and will eventually replace EERAs for preseason sign up of equipment.

7. Where we headed? • National equipment standards/typing • Standard inspection forms are being been developed to provide consistency throughout the Agencies. • National standard methods of hire are continuously being developed for equipment commonly used in supporting incidents; and to provide consistency throughout the procurement process (e.g. payment methods, operated/un-operated) http://www.fs.fed.us/business/incident/equipment.php

8. What is an I-BPA? • I-BPA = Incident Blanket Purchase Agreement • I-BPA are preseason agreements and will replace EERAs for preseason sign up of equipment. • Competitive Preseason I-BPAs are awarded using a best valueaward process and the Choosing by Advantages (CBA) methodology to determine the dispatch priority.

9. I-BPAs can be Competitive or Non-Competitive Competitive Non-Competitive • Equipment is solicited • Competition establishes rates • Equipment is NOT solicited. • Government established rates by geographic areas

10. What is an EERA? • EERA = Emergency Equipment Rental Agreement. • EERAs will now only be used for incident only signup of equipment. They will no longer be used for preseason sign up of equipment.

11. I-BPA vs. EERA I-BPA • Preseason • Effective for 3 Years • Issued on a SF-1449 • Competitive or non-competitive • Competition establishes rates • Non-competitive uses established rates EERA • Incident Only • Effective for length of assignment • Emergency • Issued on an OF-294 • Noncompetitive contracts using Chapter 20 rates • Issued in response to the emergency activity when I-BPAs have been exhausted.

12. Competitive I-BPAs • Awarded on a multiple-year basis using competitive best value processes. • Best Value is equipment offering the greatest advantages in relation to price. • Dispatch priority determinedweighing advantages for each piece of equipment (as defined by FAR) in relation to the quoted price. The equipment offering the overall best value is dispatched first.

13. National Solicitation Plan • National Solicitation Plan can be found at: http://www.fs.fed.us/business/incident/ • Each solicitation will utilize national specifications and best value criteria. • If vendors miss the solicitation period, they will not have an opportunity to acquire an I-BPA for 3 years. • Rocky Mountain & Great Basin Geographic areas are working together to issue solicitations.

14. Why Were the National Templates Developed? • National Solicitation Templates = consistency in the acquisition methodology, methods of hire and equipment typing and standards. • The NWCG Fire Equipment Working Team sub tasked the Contract Equipment Task Team (CETT) to draft National Templates on an interagency basis. • You can find the templates at: http://www.fs.fed.us/business/incident/solicitations.php

15. What Types of Equipment Have a National Template? Competitive Templates Non-Competitive Templates • Water Handling • Clerical Support Unit • Faller Module • GIS Unit • Refrigerated Trailer Unit • Tent • Portable Toilet/Portable Hand washing Station • Potable Water/Gray Water/Trailer Mounted Hand washing Station • Buses • Mechanic Service Truck • Chipper • Modular Office • Vehicle with Driver • Mobile Laundry – (Competed in other GACCs)

16. National Solicitation Plan 2010 2011 • Weed Washing Unit • Dozer • Tractor Plow • Excavator • Transport • Crew Carrier Bus • Water Handling Equipment – Engines, Support & Tactical Tenders (new 3 yr. agreement) • Heavy Equip w/water – Pumper Cat, Skidgine, Soft Track (new 3 yr. agreement) • Deferred…until ? Fuel Tender Medical Equipment Helicopter Support Trailer Communications Trailer

17. Where are we now? Transition! • As we move to pre-season I-BPA’s, some preseason EERA’s remain valid. • All National Templates - Travel clause modified… • First and last day • If under hire more than 8 hours = daily rate. • If under hire less than 8 hours = ½ daily rate.

18. Who Issued the Solicitations?

21. Where Can the Solicitations be Found? • Contracting Opportunities can be found by searching the Federal Business Opportunities website (FedBizOpps) at: https://www.fbo.gov/

22. Dispatch Priority • Following agreement award, each host dispatch center will have an established dispatch priority list showing the resources located within their Host Dispatch Zone. Contractor resources will be dispatched based on this priority ranking for other than initial attack. • Dispatch Priority Lists will be organized by dispatch zone, updated as necessary, and posted on the web. • Geographic Area websites • Linked to Equipment/Supplies

23. How is the Priority Lists Used? • Priority Lists are used for extended attack fires. • When an order is received, the dispatcher will look for available Federal resources, then Cooperator resources, and THEN look at the Dispatch Priority List. • The dispatcher will then contact the first AVAILABLE vendor on the list to fill the order. The dispatcher will continue moving down the list until the order is filled or placed elsewhere. If an incident orders a specific configuration of equipment (i.e. engine with CAFS), the dispatcher will contact the first vendor on the list who has the equipment that meets the needs of the incident. • Once the Dispatch Priority List is exhausted, Incident Only EERA's may be signed up on the incident.

24. What Performance Evaluation Form Do I Use? • Use the performance evaluations found in the National Competitive Templates. OR • Use the incident performance form found in Chapter 20. • They are both the same! Imagine that!

25. Is there a Demobilization Priority? • NO! • Agencies should retain tactical resources who were awarded a competitive I-BPA over those with incident-only agreements!

26. Questions?