Wellingtone Project Management

1. Wellingtone Project Management Power up your Projects Office with Microsoft Project Server Vince Hines BSc MAPM MACostEMIoD; PRINCE2 Practitioner Microsoft Certified Technical Specialist Managing Director

2. Wellingtone Project Management • Specialist Project Management company • Microsoft Certified Partner with EPM Specialisation • + 12 years experience • UK wide, based Windsor • Clients in all industries • Sponsor research at The Centre for Project Management, LMU

3. Our Clients • GE Money • Serco • Johnson & Johnson • Westinghouse Rail • The Collinson Group • London Underground • UCB Homeloans • Maginus • Interserve • Salford County Council • Dept for International Development • Land Securities • Standard Life • Monsoon Accessorize • Ladbrokes • BT • Clarks • Roche • News International • The Boots Company • Save The Children • Lego • Columbus Insurance • NHS “We contacted Wellingtone plus a few others to see if they could assist with our deployment of Project Server – Wellingtone came back with the best proposal. We are very impressed with their technical knowledge of Project Server and Project Professional plus their Project Management skills as well.” Infrastructure Manager, Roche “Wellingtone provided exactly the right level of guidance and support through the entire Project Server implementation; from creating processes to training. Excellent.” IT Project Manager, Maginus

4. Typical Project Management Issues 0% 10% 20% 30% 40% 50% 60% 70% 80% Allocating Resources 60% 2 Late/Over Budget 22% Too Many/Wrong Projects 48% 3 Inconsistent Approaches 63% 1 Project Manager Competency 37% Project Visibility 37% Economic Pressures 36% SOURCE: Project Management—The State of the Industry

5. What Does Your PMO Do? • Strategic Leader • Supports portfolio selection • Assesses resource need • Defines project methodology • Audits PMs & project performance • Etc….. • Admin Focused • Organise meeting rooms • Arrange travel • Books team building events • Arrange site access

6. What Does Your PMO Do? • Strategic Leader • Supports portfolio selection • Assesses resource need • Defines project methodology • Audits PMs & project performance • Etc….. Huge benefit. Essential in current climate • Admin Focused • Organise meeting rooms • Arrange travel • Books team building events • Arrange site access Minimal benefit. Cost saving target?

7. The PMO / PSO PM Methodology PMO / PSO

8. The PMO / PSO Reality Very time consuming Comparison of project performance Forecasting resource demand Compliance issue PM Methodology Accessing data PMO / PSO Visibility of proposals, benefits & strategic goals

9. Enabling Informed Decision Making Top Down Portfolio Management Bottom Up Project Management Manage Plan Create Select Resource Management Business Case Definition Project Reporting Demand Management Portfolio Prioritization Project Scheduling Portfolio Reporting Time Reporting Team Collaboration Portfolio Optimization Issues and Risk Management Capacity Planning

10. Microsoft Project Server 2010

11. Benefits of Microsoft Project Server (1) Quicker & Consistent Project Start-up New project teams develop through the Tuckman stages; Forming, Storming, Norming, Performing. Well supported teams move to the later stages quicker. Do your projects benefit from a library of generic project templates & resources? Do your project teams spend time setting up shared drives, document types, reporting structures? (2) Improved Work Allocation Successful Project Management requires everyone to understand their role & responsibilities on each project. Do you project team members have a clear list of tasks, with target completion dates? Do your project team members work based on the current live schedule? Can your team members send updates on progress that the PM can approve to update the schedule?

12. Benefits of EPM with Microsoft (3) Improved Team Collaboration Teams often work with multiple copies of documents with confusion over project folders & shared drive locations. Energy is spent administrating rather than delivering the project. Do your project teams have a clear location for all project documents? Can your documents be checked in / out & have version control? Can you link documents directly with project tasks? Does each project benefit from a predefined list of document types & templates? (4) Better Resource Management It can take +3 months to get a new resource fully up-to-speed. Finding out you need extra resources in a couple of weeks is too late & expensive. Do you know what resources your projects need next week, month, 6 months? Which resource types or individuals are over-stretched? Can resource / line managers assess the workload of their direct reports?

13. Benefits of EPM with Microsoft (5) Informed Decision Making Project teams & PMOs often spend considerable effort each month delivering project reports, rag status and progress updates. The main task of many PMOs is simply collating project data for senior managers. Is all your project data stored in one place? Can your senior managers access real-time dashboard reporting at any time? Are RAG status based on how the PM “feels”, rather than quantitative data? Is there visibility on projects, their relative priority and progress? (6) Portfolio & Demand Management Employ a structured & transparent approach to project selection, eliminating the emotional & political drivers that often interfere with the process. Structured approach for submission of proposed projects / ideas Achieve consensus on strategic goals & their relative priority Align each proposal with strategic goals, level of risk, cost & benefit Enables apples-to-apples comparison

14. PM Methodology • Consistent project management methodology • Aligned with organisational processes • Scalable to match project complexity • Practical (keep it simple) • Build over time (continuous improvement) • Enables apples-to-apples comparison (projects & PMs)

15. Project Auditing • Is the project being run correctly? • Are projects being run in a manner compliant with the defined methodology? • What is current scale of issues, risks & changes? • Variance of forecast v baseline • Is this the correct project? • Are critical success factors going to be achieved? • Is the business case still valid?

16. Project Reporting • “It’s a major overhead!” • “I don’t have time…too busy running the project!” • Reporting confirms the project is being run correctly – builds confidence • Overhead of reporting almost eliminated • “One version of the truth” • Departmental options • ….two examples

17. Reporting

18. Reporting

19. PM Resources • Example of specialist resource • What is the forecast utilisation versus availability? • Enable longer term (lower cost) resource management

20. PM Resources

21. Typical Project Management Issues 0% 10% 20% 30% 40% 50% 60% 70% 80% Allocating Resources 60% 2 Late/Over Budget 22% Too Many/Wrong Projects 48% 3 Inconsistent Approaches 63% 1 Project Manager Competency 37% Project Visibility 37% Economic Pressures 36% SOURCE: Project Management—The State of the Industry

22. Example Client Data

23. Benchmark Average

24. Next Steps • Get your free PSO/PMO Maturity Assessment Report • Ask us for help to create your PMO Business Case • Download white papers, case studies & view webcasts at www.wellingtoneEPM.co.uk