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April 2011

Utilization Acquiring Excess Property. April 2011. Who Can Acquire Excess Personal Property?. Federal Agencies (and their authorized contractors, cooperatives and project grantees) The Senate The House of Representatives Architect of the Capitol and activities under his/her direction

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April 2011

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  1. Utilization Acquiring Excess Property April 2011

  2. Who Can Acquire Excess Personal Property? • Federal Agencies (and their authorized contractors, cooperatives and project grantees) • The Senate • The House of Representatives • Architect of the Capitol and activities under his/her direction • The DC Government • Mixed-ownership Government corporations as defined in 31 USC 9101 FMR 102-36.60

  3. Golden Rules Of Acquiring Excess Property… There must be an authorized requirement for the property. You must not acquire excess personal property with the intent to sell or trade for other assets. FMR 102-36.70

  4. How Much Do We Pay For Excess Property? • Excess property is free to Federal agencies (there are exceptions…) • Acquiring agency is required to pay shipping and transportation costs • When applicable, acquiring agency may have to pay packing, loading, and dismantling costs. FMR 102-36.75

  5. Exceptions To Excess Being FREE… • Reimbursement is directed by GSA . • Non-appropriated fund property . . • Appropriated fund property but reimbursement required/authorized by law . • Requesting or holding agency is US Postal Service . • Acquiring property for use by project grantee that is a public agency or a nonprofit organization and tax exempt under 26 USC 501 . • Requesting or holding agency is DC Government . . • Requesting or holding agency is wholly owned or mixed-ownership Government corp. defined in Govt. Corp. Control Act (31 USC 9101-9110) FMR 102-36.75(b)

  6. How Much Do We Pay On Reimbursable Transfers? • Normally, the fair market value • For a Project Grantee: • You pay 25% of original A/C to US Treasury • There are exceptions that do not require payment • DC Government or Government Corporations pay the Fair Value • 20% of original A/C for new and unused property • Zero percent for all other property FMR 102-36.80

  7. Screening Of Excess PropertyUse the following methods to find out what excess personal property is available… GSAXCESS • Visit the web at http://www.gsaxcess.gov to search & select property electronically • Contact or submit want lists to your regional GSA Personal Property Management office • Check any available holding agency websites • Conduct on-site screening at various Federal facilities FMR 102-36.90

  8. Screener Authorization To Physically Screen • Federal Employees • Valid Federal ID . • Non-Federal Employees • Proof of Authorization from Sponsoring Federal Agency and Valid Picture ID . FMR 102-36.110

  9. Screening Timeframes Screening is normally 21 calendar days

  10. Exceptions to the NormalScreening Timeframes • Furniture 14 days • Exchange/Sale 2 days • Vessels (50’ or >) 60 days • Aircraft (1510 or 1520) 60 days • Computers 7 days for CFL and (7010, 7020, 7021, 7025, 7030,14 days for GSAXcess 7035, 7042, 7045, and 7050) 21 total days

  11. However… • GSA may extend or shorten the screening time period due to: • Agency Relocation • Sudden generation of large amounts of property • Lack of Storage • Potential loss or damage to property • Other appropriate circumstances

  12. Direct Transfers • Transfers Between Federal Agencies prior to Reporting to GSA • Limited to $10,000 per line item • Acquiring agency does SF 122 • Send Copy to GSA within 10 workdays of transfer FMR 102-36.145 (a)

  13. Prearranged Transfer • Transfers between Federal agencies • Acquisition cost exceeds $10,000 per line item • GSA gives verbal approval of transfer in advance • Acquiring agency does SF 122 • Copy of SF 122 sent to GSA within 10 working days FMR 102-36.145 (b)

  14. Removal Time For Property • Civilian Agency Property • 15 Calendar Days • Defense Reutilization and Marketing Office property • 21 Calendar Days

  15. QUESTIONS??? ?

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