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Automated BOG Fee Waiver Processing

Learn about the automated processing of BOG fee waivers at the 3CBG Conference on October 23rd and 24th. Discover two approaches - XAP Application vs Self-Service BOGW - and their benefits and downsides. Get insights into the application process flow and Banner updates.

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Automated BOG Fee Waiver Processing

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  1. Automated BOG Fee Waiver Processing Nancy Larson Chris Taylor Bob Hughes 2006 CONFERENCE October 23 & 24

  2. About Us • North Orange County CCD (65,981) • Cypress College (13,056) • Fullerton College (19,745) • School of Continuing Education (33,180) • Nancy Larson • Financial Aid Coordinator (Fullerton) • Chris Taylor • IT Specialist • Bob Hughes • Application Support Manager 3CBG Conference - October 23rd and 24th

  3. BOG Waiver Volume • 2004-05 (District) • $6,368,032 BOG Waivers Disbursed • 17,885 Students • 2005-06 (District) • $6,341,600 BOG Waivers Disbursed • 17,897 Students 3CBG Conference - October 23rd and 24th

  4. Two Approaches: XAP Application vs Self-Service BOGW 3CBG Conference - October 23rd and 24th

  5. XAP BOG Application http://corp.xap.com/About/Press_Releases/2005-02-17.asp • Benefits: • they keep it updated annually and provide support • Information from the admission application feeds to the BOG waiver app • BOG Application can pre-populate the FAFSA 3CBG Conference - October 23rd and 24th

  6. XAP BOG Application • Downside: • Still have to develop and maintain a local interface • You have to match applications to local records in Banner • You have to handle applications for students who aren't going to enroll • Still have to handle the awarding process locally in Banner • Initial and annual costs to the institution 3CBG Conference - October 23rd and 24th

  7. Self-Service BOGW • Benefits: • Students enter information directly in WebSTAR on their own record – no interface or upload process • Results are immediate – no delays for uploading application or resolving suspense • No chance of an incorrect match (app loaded to wrong student) • Data loaded directly into Banner tables – facilitates the awarding process, minimizes custom table requirements 3CBG Conference - October 23rd and 24th

  8. Self-Service BOGW • Downside: • You have to maintain this annually – new data elements, fields, verbiage, calculations, etc. • More time spent up-front developing the application 3CBG Conference - October 23rd and 24th

  9. Phase 1 – Spring 2005 • Application for BOG Waivers for the 05-06 aid year (beginning Fall 05) • Data entered on-line, stored in the ROBUSDF table • Student still had to print out and bring in the signature page • Staff manually made awards based on the receipt of the signature 3CBG Conference - October 23rd and 24th

  10. Phase 2 – Spring 2006 • Update for 06-07 aid year • Revised application for new fields, calculations • Integrated 'on-line' signature – no paper signature pages required • Batch process to award BOG waivers • Batch process to post tracking requirements – keeps the BOG from disbursing when additional information is required 3CBG Conference - October 23rd and 24th

  11. Application Process Flow • Student logs in to Banner Self-Service • Account created following CCCApply upload • Clicks on link for BOG Fee Waiver App 3CBG Conference - October 23rd and 24th

  12. Application Process Flow • Select College and Aid Year • Local mods – each campus is a unique aid year i.e. CC06, FC06 • Determines aid year for insert into ROASTAT (if it doesn’t exist), ROAUSDF 3CBG Conference - October 23rd and 24th

  13. Application Process Flow • Data populated on application if it exists in Banner (e-mail, phone, address, etc.) 3CBG Conference - October 23rd and 24th

  14. Application Process Flow • Required fields are starred (*), Drop down boxes and radio buttons limit choices 3CBG Conference - October 23rd and 24th

  15. Application Process Flow • Intelligent Questioning – Based on student’s age in SPAPERS (27), only Independent student questions are displayed 3CBG Conference - October 23rd and 24th

  16. Application Process Flow • Screen sequence is recorded and updated after each ‘Submit’. Applicants can leave and come back to where they left off. Prevents ‘what-if’ scenarios. 3CBG Conference - October 23rd and 24th

  17. Application Process Flow • Final Screen gives notice of award or request for additional documentation 3CBG Conference - October 23rd and 24th

  18. Banner Updates • Batch Posting (RORPOST) used to post award, tracking requirements 3CBG Conference - October 23rd and 24th

  19. Banner Updates • Popsels used in Batch Posting uses the values stored in ROAUSDF 3CBG Conference - October 23rd and 24th

  20. Banner Updates • If awarded, appropriate BOG award is posted to RPAAWRD 3CBG Conference - October 23rd and 24th

  21. Banner Updates • Tracking Requirement for additional documentation is fund specific – doesn’t stop other funds from disbursing 3CBG Conference - October 23rd and 24th

  22. On-Line Demo(https://www.banner-test.nocccd.cc.ca.us:6050/test/twbkwbis.P_WWWLogin) 3CBG Conference - October 23rd and 24th

  23. Questions? 3CBG Conference - October 23rd and 24th

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