Development of Membership Fees

1. Development of Membership Fees

2. The Skeleton of the Spread sheet After reading the outline of the memberships fees on the website, I deduced that the table in which the values were going to be calculated in would need to have one section for the outgoings per month over the entire year, another section for the income per month , with the initial values of The Platinum, Gold and Silver membership fees, which is the basic data given to us by the spread sheet on the DIDA website. The final section in the table is for the new incomes including the new prices including the Wild Care Kids and Teens costing, along with any changes to the costing's for each month. I also included an initial profit/loss area for the total incomes minus the initial income without the Wild Care Kids, Teens and the changes in cost of the other membership fees, which will show me how much money I need to make up with the new values. I then copied this section of the table to below the new values which would enable me to show how the effect of changing the values would be, and then would show me the overall profit loss value.

3. The skeleton of the spreadsheet (Formula VIEW) • In order to allow the changing in membership fees to automatically change, I created a total Outgoing and Income for each month using the Sum Function. I then Created a total outgoing/income for each separate income and outgoing, and then totaled up each at the end of the year using the sum function on the overall totals per section. Then, I create a profit/loss balance for each month by taking the total income per month away from the total outgoings each month, and then subtracted the total outgoings per year from the total income per year to enable me to get a total costings balance per year. I then repeated this process with the revised membership income and subtracted the outgoings from this revised total, creating the revised total profit loss balance for the year. The costing for each section are made to equal that of what they are stated as in the original spreadsheet, meaning that if I change those values, the costings for the whole spreadsheet changes.

4. Outgoings per month • To Create the outgoings part of my spreadsheet, I copied the information in the outgoings per month section of the original spreadsheet into the month of January in my revised spreadsheet. I then dragged these costs out for each month as the costs presented were for each month. However I then had to delete the Rent Data for the months Feb, Mar, May, Jun, Aug, Sep, Nov and Dec, as the rent is paid only in the months January, April, July and October. I then created a yearly total for each section, along with the total outgoing costs per month and then created a total for both of these to insure that they were equal, and then made this the total outgoing per year.

5. Income Per Month (Original) • To create the income using the original costs from the website, I started off by dividing the research grant income by 12 and making it a monthly income, As it was not specified on the website whether the grants come in installments each month or annually. I then multiplied the amount of memberships per year by the initial cost, which gave me the income per year for the memberships using the original values, with there being no income coming in from the kids or teen memberships.

6. Surplus/Deficit using initial costs • After calculating the overall cash flow for the year, it turned out to be a net loss. I then decided to include a surplus/deficit indicator section, which used an If statement so the cell read as Surplus if the total for the month was a positive value, and read as Deficit if the value was negative. I then did conditional formatting so that if the total value was greater than 0, the cell would be green to indicate profit, and if there was a loss then the cell would be red. I then repeated this process for the Surplus/Deficit text cells. Finally, I created an opening and closing balance row so that it would show the management of money throughout the year.

7. Income per month (New costs) For the Income per Month, I copied the table from the previous slide, except this time I made the cells in the month of January representing the cost of membership fees for each category equal the number of memberships multiplied by the proposed cost of the memberships. This meant that I could fiddle around with the cost of the memberships per month and then this would automatically update in the new costing's table and subsequently alter the overall balance for January and the rest of the year automatically.

8. Costing's per membership deal • In order to insure that the memberships costs were competitive with that of other similar charities in order to entice people to join, I researched other similar charities membership costs to insure that my prices weren't too high or too low. • Other Organizations • After looking at the costs for other membership fees I realized that I would need my fees weren’t going to be realistic if I included decimal numbers that weren’t round figures, and so decided to change the fees to rounder numbers at the cost of getting the yearly total closer to zero

9. Testing • In order to show that my spread sheet worked, I designed a few tests to show that the formula’s I have used work: • Reduce all income/outgoings to zero, which should change all values to zero in the table • Change each of the incomes to one unit, which should give the cost for an individual unit in the income column and then give me an overall loss every month • I will then change all the costs for the membership fees to £100, which should give me an overall profit for the month of January, which should carry through for the rest of the year

10. Testing 1-changing all costs to £0 For testing, I turned all the values that were inputted to the table to 0, which turned all values in the table to 0, giving me a deficit for every month

11. Testing 2-changing units to 1 I Changed the number of memberships to 1 per membership to show that the value of the income per membership changed and therefor the balance per month changed and then the conditional formatting would alter the balances per month and per year

12. Testing 3- Changing the cost of memberships to £100 per membership I then changed the cost for each membership to £100, which I expected to then change the total income generated from the memberships, which it did. I then expected it to change the total income for the month of January, creating a surplus which would then carry over for the rest of the year meaning that even though money is being lost for the rest of the months, a profit is still generated, which happened.

13. Final Spreadsheet I used round numbers for my membership fees, which took me further away from a perfect balance however I used rounder numbers and so they are more realistic and similar to those I studied in my Research. After developing my other publications I went back and changed the colour scheme and fonts to correspond with the other publications

14. Feedback • Your spreadsheet works really well and is very neatly set out • You ca n clearly see how it was developed • Because it is neat you can use it easily • The formulas used all work • You could use different colours so that you can see different sections clearly • You could place the tables separately on the spreadsheet to be more easily distinguished.