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Presentation Dir. F. Resources / IT Unit Juho Eskelinen DG IPOL Away Days - 28/09/2012

IT and Communication tools how they can improve the life of Parliamentary Committees and Policy Departments. Presentation Dir. F. Resources / IT Unit Juho Eskelinen DG IPOL Away Days - 28/09/2012. Index – Focus on IT Tools. C-Plan – Planning Tool for Committee Activities

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Presentation Dir. F. Resources / IT Unit Juho Eskelinen DG IPOL Away Days - 28/09/2012

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  1. IT and Communication toolshow they can improve the life of Parliamentary Committees and Policy Departments PresentationDir. F. Resources / IT UnitJuho EskelinenDG IPOL Away Days - 28/09/2012

  2. Index – Focus on IT Tools • C-Plan – Planning Tool for Committee Activities • XML Based Authoring Tools - AT4LEX • BPM for Research Units

  3. C-Plan - Planning Tool for Committee Activities • Scope: planning and follow-up of all activities performed by the parliamentary committees: • Legislative procedures • Non-legislative and parliamentary activities, such as auditions, initiatives, resolutions, oral questions, hearings, meetings with national parliaments, studies, etc. • Justification • Increased workload in the secretariats (EU treaties, changes in the RoP, …) • Planning of activities is a very time consuming task with the current methods: MS Word, Excel, etc are used involving a lot of manual work – re-entering of information already in other IT systems • Sharing of up-to-date subset of planning data is currently not feasible

  4. C-Plan - Planning Tool for Committee Activities

  5. C-Plan - Planning Tool for Committee Activities

  6. C-Plan - Planning Tool for Committee Activities

  7. C-Plan - Planning Tool for Committee Activities • Currently Business Process Modelling (BPM) ongoing • Document describing the As-Is situation of planning the Committee Activities to be approved in October • To-Be analysis will start after As-Is is approved • After BPM development can be scheduled – date unknown at the moment

  8. XML Based Authoring Tools – AT4LEX • Scope: an XML based Authoring Tool for creating and editing of legislative documents, including the texts adopted by the Parliament (part of the e-Parliament programme) • Justification • Enabling MEPs and EP officials to focus on content authoring rather than on document layout would increase the quality of legislative texts • AT4LEX being part of the XML workflow would make it easier and faster for other services to use and process documents because their structure is well defined - reducing the cost further down in the document workflow (verification and translation) • Political requirement: urgent, fast-track procedures can be handled in a more rapid and effective way within a workflow that would be fully XML-based

  9. XML Based Authoring Tools – AT4LEX • Objectives • Document structure guided/enforced by AT4LEX according to document models stored in a central repository (DM4EP) • Separation of content and presentation - different renderings possible, e.g. PDF, RTF/Word, web/HTML • Editing of documents on screen in WYSIWYG (What You See Is What You Get) mode • Integration with existing applications (AT4AM, CODICT, ITER), enabling AT4LEX to automatically retrieve data and pre-populate document metadata (author, title, …) • Faster implementation of modifications in the document models as implied by changes in the RoP, new Treaties • To (partially) replace DocEP • To contribute to improve communication with other institutions through XML standards

  10. XML Based Authoring Tools - Interaction (a vision from 2009) CAD4TRAD

  11. BPM for Research Units • Scope: BPM as an opportunity study, including • Working methods and workflows • All common and specific business needs • Justification • Currently, the only IT application supporting the management of studies is WIP-3 (Documentum based), which needs to be replaced and is not widely used • To be able to provide the best IT support, it is necessary to analyse how the services producing studies work • EAVA, IMPA and EGOV Units have recently been created, their business needs and working methods have not yet been defined in terms of IT support

  12. BPM for Research Units • Objectives • To serve as a basis for defining an appropriate IT tool that could be used by all these services for the management of financial aspects and of document production (replacement of WIP-3) • To identify possible best practices • To help the definition of specific document templates, compatible with EP document management and circuits; these would also be used by the external contractors for the production of study documents

  13. Annex: what is XML? • Wikipedia: Extensible Markup Language (XML) is a markup language that defines a set of rules for encoding documents in a format that is both human-readable and machine-readable • Can be used for structuring, storing and transporting information/content • Basic elements are markups (“tags”) and content • Independent of presentation markup content

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