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IMPLEMENTATION OF EPROCUREMENT SYSTEM IN SME BANK (2010)

IMPLEMENTATION OF EPROCUREMENT SYSTEM IN SME BANK (2010). ePROCUREMENT IN SME BANK (INTRODUCTION). Roll-Out plan under Transformation programme eProcurement – Web-based portal system where suppliers submit price & participate thru online bidding System developed by Privasia Sdn Bhd

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IMPLEMENTATION OF EPROCUREMENT SYSTEM IN SME BANK (2010)

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  1. IMPLEMENTATION OF EPROCUREMENT SYSTEM IN SME BANK (2010)

  2. ePROCUREMENT IN SME BANK (INTRODUCTION) • Roll-Out plan under Transformation programme • eProcurement – Web-based portal system where suppliers submit price & participate thru online bidding • System developed by Privasia Sdn Bhd • Modelled after IWK portal • Portal setup & development works started 1st Oct 2010 • Went LIVE on 1st Nov 2010 • Portal: www.procurehere.net/smebank • Managed by Procurement , a newly-developed function under HCDS BACKGROUND of ePROCUREMENT

  3. PROCUREMENT ACTIVITIES IN SME BANK • Acquisition of Non-Core Goods and Services by certain function ie. Cost Centers • Key Cost Centers: • Property (Renovation, Fixed Assets Purchase, Services etc) • ICT (Hardware, Network, Software, IT services) • Strategic Communication (Exhibition,Advertising,Gifts etc) • Training • Business Advisory Center (BAC) • Branches • Total estimate of procurement value : RM15 – 20 mil per annum PROCUREMENT ACTIVITIES

  4. OBJECTIVES • Enhance Transparency • Raise Efficiency • Generate Savings • Global Trend of Utilising the effectiveness of Online Market

  5. IMPLEMENTATION STAGES Phase 1 (1st Oct – 1st Nov 2010) • Portal Setup & Development works • Training to Key Users ( 4 Procurement staff) • Training to Panel Suppliers & Vendors (110) • User Acceptance Test (UAT) Phase 2 (1st Nov – 31st Dec 2010) • Integration to financial Tech One • Transfer from eP into Purchase Requisition (PR) in Tech One • Customization works (few features upgrade)

  6. QUICKVIEW OF PORTAL WEB INTERFACE LOGIN TENDER LISTINGS

  7. KEY FEATURES OF SME BANK eP PORTAL • Set Up Request-For-Quotations (RFQ) / Tender Notices • Monitor Supplier Registration & Performance • View Real Time Bidding via Auction Console • Generate Report for Evaluation & Decision • Budget Monitoring For Suppliers • Able to submit prices • Attach supporting files (pdf, autocad,excel, jpeg etc)

  8. Dashboard eBidding* 1) RFQ & AUCTION 2) SUPPLIER 3) SETUP 4) PROFILE 5) REPORT * The key function to initiate eProcurement process; either from Buyer (SME Bank) or Supplier’s side

  9. 1. Setting Up New Auction (First Step)

  10. 2. Setting Up RFQ (The Overview)

  11. 3. Attaching the Specs (The Overview)

  12. 4. Selecting / Inviting Suppliers (The Overview)

  13. 5. Prepare & Update Bill of Quantities (BQ)

  14. 6. Generate Evaluation Report (after Bid Ends)

  15. CONCLUSION • All procurement activities hence, shall be centralized to eProcurement. • eProcurement as a fully transparent way of soliciting supplier’s price & participation, thus help in generating Savings • Enhance efficiency (cutting down project life cycle; cut red tape) • Geared to achieve targeted 20% – 30% Saving rates off procurement value.

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