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eProcurement Training eProcurement Contracts

eProcurement Training eProcurement Contracts. August 2007. Agenda. Safety Moment Ground Rules Turn cell phones to silent Refrain from other work Ask Questions eProcurement Solution for Services Change Impact Expenditure Authority Contracts Approval Contracts Module

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eProcurement Training eProcurement Contracts

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  1. eProcurement Training eProcurement Contracts August 2007 TCO Confidential

  2. Agenda • Safety Moment • Ground Rules • Turn cell phones to silent • Refrain from other work • Ask Questions • eProcurement Solution for Services • Change Impact • Expenditure Authority • Contracts Approval • Contracts Module • Navigation within Ariba Buyer • Working with User profile • Contracts • Searching Contracts • Reviewing / Approving Contracts • Demonstration • Student practice TCO Confidential

  3. eProcurement Solution for Services • Tengizchevroil • eProcurement System • Contract Department creates contract • System generates Auto Work Request under approved contract • 5. TCO approvers and Supervisors approve Work Tickets • People / (JDE) Е1 OneWorld • 8. TCO receives paper invoices from Contractor • 9. TCO processes invoices and sends payments to Contractor • Contractor • 3. Contractor receive Work Requests and performs services • eProcurement System • 4. Contractor create Work Tickets and submit for approval to TCO • 6. Contractor receives eMail Notifications for Work Ticket approvals • Contractor send paper invoices matching Work Tickets • 10. Contractor receive payment and remittance advice from TCO eProcurement System Auto Work Requests Work Tickets eMail Notifications WT Invoices Payments TCO Confidential

  4. Change Impact - Expenditure Authority • Three types of DOA • Management Level (PR / WT WR) • CR Approval Amount (Contracts) • Expenditure Authority is User ID driven • Approvers can approve any CC/AFE • Approval flow is driven by selected Contract Owner/OBO • Users create online requests for Expenditure Authority changes which are automatically routed for Internal Controls approval • Users delegate their authority online with supervisor added as a watcher to the transaction flow. • Every user is responsible for updating their User Profile TCO Confidential

  5. Change Impact – Contracts Approval • Approval flow is driven by selected Contract Owner • Approvers for Master (OM) agreements: • Contract Sponsor • Approvers for Stand Alone agreements (OK, ON): • Contract Sponsor • Contracts Assistants – Transactable contract approver • Approvers for Sub Agreements (WA): • Contracts Formulator • Contracts Assistants - Transactable contract approver • Approvers for BPA: • Materials Manager • BPA Specialist TCO Confidential

  6. E1 contracts module E1 Contracts Module Master contract (OM) Contracts (OK/ON) Work Authorization (OS) Work Authorization (OS) Work Authorization (OS) TCO Confidential

  7. Ariba Contracts Module ARIBA Contracts module Master contract non-transactable transactable Sub-Agreement Sub-Agreement Sub-Agreement Stand-alonecontract Auto WR Auto WR Auto WR Auto WR TCO Confidential

  8. Course Objectives • Upon completion of this course, participants will be able to: • Navigate within Ariba Buyer • Delegate Approval Authority • Change User Profile • Customize Dashboard • Searching Contracts • Reviewing / Approving Contracts TCO Confidential

  9. Contracting in a JDE Partition • TCO Training IDs BU Transactable Approvertc_admin Contract Managertc_manager Purchasing Managertc_super Contract Ownertc_ctowner Milestone Verifiertc_buyer Contract Advisortc_ctcreat WR Creatortc_request Suppliers Acme ConstructionService Supplier Angela U. Invoicertc_acme1 Adrien U. Invoicertc_acme2 All have password:ePr0curehttps://eprocurementtrain.chevron.com TCO Confidential

  10. eProcurement Support Pages • Use these URLs to access eProcurement Production, Training and online help: • eProcurement section at Chevron website http://procurement.chevron.com/eprocurement/ • Navigate the eProcurement Launch Page https://eprocurement.chevron.com • To access eLearning and eProcurement Help online http://procurement.chevron.com/eprocurement/training_contracts.asp TCO Confidential

  11. eProcurement TCO Support • To access TCO eProcurement Page: http://scm.tengizchevroil.com/Business%20Management/E-procurement/E_p_home.htm • To access eProcurement Help Documentation (Russian version): http://scm.tengizchevroil.com/Business%20Management/E-procurement/Buyer-RUS.doc • eProcurementTeamMembers: • Team Leader GulaimSuleimenova • Procurement SholpanMakhmetova • Finance AskarNurgaliev • Contracts AkmaralBermagambetova • Analyst Dana Gubasheva • Inventory Zhanna Salakpaeva / Vsevolod Lyubin • Supplier Engagement Team AlmaErmanova / Ainur Bisekenova / Venera Zhaksieva • Instructors Artem Sychev (atxf@tengizchevroil.com) KuanyshBaigarin (baik@tengizchevroil.com) TCO Confidential

  12. Спасибо !!!Rakhmat !!!Thank you !!! What are your final questions? TCO Confidential

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