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Readiness Coordinator Network

Readiness Coordinator Network. March 27, 2014. Agenda. Status of MIS / EBT Implementation Ceres Mini-Demos Clinic Enablement Hardware Plan Site Surveys & Hardware Next Steps and Meeting. Status of Implementation Ceres. The “Prep Site” is installed

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Readiness Coordinator Network

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  1. Readiness Coordinator Network March 27, 2014

  2. Agenda • Status of MIS / EBT Implementation • Ceres Mini-Demos • Clinic Enablement • Hardware Plan • Site Surveys & Hardware • Next Steps and Meeting 3/27/14

  3. Status of ImplementationCeres • The “Prep Site” is installed • Allows Ciber and WIC to configure our menus • Some data can be pre-loaded --- e.g. Retail Vendors • State staff working on configuring food packages, and food benefit menus --- e.g. design of printed food benefit list for HH • Detailed Functional Design Document (DFDD) review this week • Describes all functionality we expect Ceres to include • Basis for any additional development work by Contractor 3/27/14

  4. Status of ImplementationEBT • Goal: To replace JPM with minimal delay • Fast track: Use the same Contractor who will replace JPM for VT SNAP EBT program - Xerox • Contract is drafted based on JPM contract and work plan • Speed up approval process • Pick up where we left off with JPM 3/27/14

  5. Ceres Mini-Demos • Survey results: few have seen the demos, but those who have, said they were helpful • Updated to add a voice track explaining the function being demonstrated; added animations • Ceres Mini-Demos are posted in shared folder • Added voice track & updated existing demos • Enrolling a Baby • Producing a VOC • Ceres Reports • Plotting Growth Charts • New! Data Integrity • Donna Bister will send you the instructions for viewing 3/27/14

  6. Clinic Enablement Hardware Plan • Each clinic room and admin workstation will have: • Computer (PC), wide screen monitor that swivels, keyboard, card reader, signature pad, and mouse • Shared by all local agency staff: • Printer/scanner – networked to all workstations • Think about where this should be placed 3/27/14

  7. Clinic EnablementSurveys & Hardware • Excellent work on surveys - Thanks! • Every clinic room has at least one data jack and enough outlets, and enough room for needed equipment • 44 clinic rooms (not counting St A) have winterms. Plan is for PC in every room. • Need to purchase 49-50 PCs, screens, signature pads, keyboards to outfit all clinic rooms (including St A). • One networked scanner/printer for each suite of clinic rooms 3/27/14

  8. Next Steps • Computer Skills Self-Assessments • Outreach Clinic Site Surveys • Send photos or drawings • Important to know which cell coverage is available, in order to identify whether we can install WIFI hotspots • Promote the Mini-Demos • Next Month: Transitioning from Paper to Paperless – Lessons learned from health careWe will be joined by Chantale Nadeau, WIC in the Medical Home nutritionist from Newport Office! 3/27/14

  9. Next RCN Meeting: April 24th * 12:30 pm-1:30 pm • If you will miss the meeting, please review the meeting materials and contact us with any questions and suggestions • http://healthvermont.gov/wic/ReadinessCoordinatorNetwork • Lynne Bortree lynne.bortree@state.vt.us • Jeanne Keller jkeller@keller-fuller.com 3/27/14

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