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Fiduciary Management Cont’d

“ Working Actively and in Partnership to combat HIV/AIDS” FIDUCIARY MANAGEMENT UNDER THE MULTI-SECTORAL HIV/AIDS PROJECT (MAP)-GHANA PRESENTED BY : MAXWELL ADDO (Director of Finance) AND FUSEINI ABU (Procurement Manager) Ghana AIDS Commission. Fiduciary Management Cont’d.

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Fiduciary Management Cont’d

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  1. “Working Actively and in Partnership to combat HIV/AIDS”FIDUCIARY MANAGEMENT UNDER THE MULTI-SECTORAL HIV/AIDS PROJECT (MAP)-GHANAPRESENTED BY: MAXWELL ADDO (Director of Finance) AND FUSEINI ABU (Procurement Manager) Ghana AIDS Commission

  2. Fiduciary ManagementCont’d • Fiduciary Management (Finance and Procurement) • Objectives of Fiduciary Management MAP (GHANA): • To facilitate project implementation through the provision of Financial and Procurement Technical support to all Implementing Agencies. • To Ensure that funds disbursed to sub-projects have been use for their intended purpose • To ensure that project implementation is on course • That Budgeted cost will not be exceeded.

  3. Country Fiduciary Management Team • Maxwell Addo-Director of Finance (Ghana AIDS Commission) • Fuseini Abu-Procurement Manager (Ghana AIDS Commission • Samuel Anyimadu-Amaning-GHANET (Ghana HIV/AIDS Network) • Matilda Owusu-Ansah-Planned Parenthood Association of Ghana (PPAG) • Emmanuel Budu Addo-Senior Accountant (SIPAA) ( Team formed during the George Workshop in South Africa) Before this workshop Ghana did not have such a team.

  4. DESIGN • Design Considerations • Different capacities of Implementing Partners • The need to make procedures user-friendly • The lateral spread of Implementing Agencies • The need for timely information for Analysis, Planning and Control of operations

  5. Ghana (MAP) Institutional Framework Director-General-Ghana (MAP) Country Fiduciary Management Team Finance and Procurement-Ghana MAP Window A (MDA’s) Window B (NGO’s) District Assemblies Legend Flow of Funds Reporting Advisory Window C (CBO’s)

  6. Description of Institutional Framework • Institutional Involvement • Funds disbursed from MAP Ghana to all 3 Windows (A, B, & C) • Disbursement for Window C done through District Assemblies (Decentralisation) • Each sub-project has a Fiduciary Management Team to manage the Funds • Windows A & B report directly to MAP Ghana • Window C reports through District assemblies

  7. Achievements in Fiduciary Management at MAP Ghana • Total of 5,434 sub-projects financed by MAP Ghana for all 3 Windows within 18 months of Credit effectiveness • Project Implementation ahead of Schedule Effectiveness Date: May 8th 2002 Closing Date: June 30th 2005 But GARFUND will finish before the Closing Date!! Total Project Amount: US$25,000,000.00 Disbursement to Date: US$10,515,960.00 Undisbursed Balance = US$14,484,040.00

  8. Achievements in Fiduciary Management Cont’d *Commitments-Subprojects: US$8,794,757.00 • Carried out Financial and Procurement Training Workshops for Windows B & C • Set up Country Fiduciary Management Team • Implemented recommendations of George (S.A) Workshop on Fiduciary Management:-

  9. Achievements in Fiduciary Management Cont’d • Reviewed Financial and Procurement Manual to make it “User-friendly” for all 3 Windows (A, B & C). • Incorporated changes in current Financial and Procurement Procedures Manual. • Adoption of Output-based Contracts for CBO’s that relies on mutually agreed outputs instead of relying on receipts • Establishment of M & E Focal Persons in all 110 Districts and 10 Regions of Ghana

  10. Success achieved by:- • Commitment from the Presidency • Dedicated, hardworking and resourceful staff at Ghana AIDS Commission. • Collaboration and Networking by all stakeholders. • Support from DFID-UK for capacity building. • Mission Support from the World Bank:- Regular review missions (International perspective).

  11. Monitoring and Evaluation • Analysis of Financial and Procurement Reports from Beneficiaries of GARFUND • Feedback from capacity building workshops • Reports of Field Investigators • Statutory Audit Reports • Reports from District M & E Focal Persons in 110 Districts and 10 Regional M & E Focal Persons from the 10 Regions of Ghana • Reports from the media and other stakeholders

  12. Challenges • Strengthen Financial Management capacity at all levels of implementation • More attention to Financial Management planning and Monitoring • Emphasis on Decentralisation of responsibilities

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