Supplemental Educational Services

1. Supplemental Educational Services Washington State Provider Application 2014-2015

2. General Information • A Title I, Part A school that fails to make Adequate Yearly Progress (AYP) for three consecutive years or more is required to offer Supplemental Educational Services (SES) to Title I eligible students. Parents select a state-approved SES provider that has met all state and federal eligibility requirements. The district contracts with the parent-selected provider. [No Child left Behind P.L. 107-110, Section 1116(e)]

3. Who Can Apply • Educational Services Districts* • Charter Schools* • Public School Districts* • Community Agencies • Public Schools* • Institutions for Higher Education • Non-profit Entities • Faith-Based Organizations • Individual/Sole Proprietorships • Private Schools • 21st Century CLCs • *OSPI has requested a waiver to the United States Department of Education to allow districts and schools that have been identified for improvement, corrective action, or restructuring to become an SES provider. If your district or school is interested, complete the application. No districts or schools in improvement, corrective action or restructuring will be approved until OSPI is notified by ED of their approval of OSPI’s waiver request.

4. Application Deadline • The deadline for submitting an application to the Office of Superintendent of Public Instruction (OSPI) to be an SES provider for the 2014-2015 school year is: July 7, 2014 • All application materials must be submitted electronically by 5:00 PM, PST on the OSPI iGrants system. No applications will be accepted in hard copy form and none will be accepted after this date.

5. Definitions • State Education Agency (SEA): the state education office • Eligible Student: a child in a Title I, Part A school that qualifies for free and reduced price lunch; if funds are limited, the second criteria is put into place – lowest achieving students • Applicant: one that applies to be an SES provider • Provider: A provider of SES may be any public or private (non-profit or for-profit) entity that meets the state’s criteria for approval. Public schools (including charter schools), private schools, districts, educational service agencies, institutions of higher education, faith-based organizations, community-based organizations, business groups, and individuals are among the types of entities that may apply to become an SES provider. • Provider: • Has a demonstrated method of effectiveness in increasing student achievement • Is capable of providing SES consistent with Washington content standards and the school district curriculum • Is financially sound • Is willing to abide by all applicable assurances • Supplemental Educational Services: tutoring and other supplemental academic enrichment services

6. State Responsibilities • The state must: • Consult with parents, teachers, districts, and interested members of the public to promote maximum participation by providers to ensure, to the extent practicable, that parents have as many choices as possible. • Provide and disseminate broadly, through an annual notice to potential providers, the process for obtaining approval to be a provider of SES. • Develop and apply objective criteria for approving potential providers.

7. State Responsibilities • Maintain an updated list of approved providers, across the state, by school district, from which parents may select. • Develop, implement, and publicly report on standards and techniques for monitoring the quality and effectiveness of services offered by approved SES providers, and for withdrawing approval from providers that fail, for two consecutive years, to contribute to increasing the academic proficiency of students served by the providers.

8. District Responsibilities • A district must: • Notify parents about the availability of services, at least annually. [Section 1116(e)(2)(A)] • Help parents choose a provider, if requested. [Section 1116(e)(2)(B)] • Determine which students should receive services if not all students can be served. [Section 1116(e)(2)(C)] • Assist the SEA in identifying potential providers within the district. [Section 1116(e)(4)(A)]) • Protect the privacy of students who receive SES. [Section 1116(e)(2)(D)]

9. District/Provider Agreement • Once parents select a provider for their child, the district must enter into an agreement with the provider that includes the following: • Specific achievement goals for the student, which must be developed in consultation with the student’s parents. [Section 1116(e)(3)(A)] • A description of how the student’s progress will be measured and how the student’s parents and teachers will be regularly informed of that progress. [Section 1116(e)(3)(A) and (B)] • A timetable for improving the student’s achievement. [Section 1116(e)(3)(A)

10. District/Provider Agreement • A provision for termination of the agreement if the provider fails to meet student progress goals and timetables. [Section 1116(e)(3)(C)] • Provisions governing payment for the services, which may include provisions addressing missed sessions. [Section 1116(e)(3)(D)] • A provision prohibiting the provider from disclosing to the public the identity of any student eligible for or receiving SES without the written permission of the student’s parents. [Section 1116(e)(3)(E)] • An assurance that SES will be provided consistent with applicable health, safety, and civil rights laws. [Section 1116(e)(5(C)]

11. Provider Responsibilities • A provider is responsible for meeting the terms of its agreement with the district (See G-2 of the SES Guidance), including: • Enabling the student to attain his or her specific achievement goals (as established by the district, in consultation with the student’s parents and the provider). [Section 1116(e)(3)(A)] • Measuring the student’s progress, and regularly informing the student’s parents and teachers of that progress. [Section 1116(e)(3)(A) and (B)]

12. Provider Responsibilities • Adhering to the timetable for improving the student’s achievement that is developed by the district in consultation with the student’s parents and the provider. [Section 1116(e)(3)(A)] • Ensuring that it does not disclose to the public the identity of any student eligible for or receiving SES without the written permission of the student’s parents. [Section 1116(e)(3)(E)] • Providing SES consistent with applicable health, safety, and civil rights laws. [Section 1116(e)(5)(C)] • Providing SES that are secular, neutral, and non-ideological. [Section 1116(e)(5)(D)]

13. Fingerprinting • All tutors that will have any contact with students in any capacity of the SES program must have their fingerprints taken and be cleared by the Washington State Patrol (WSP) and the Federal Bureau of Investigations (FBI) prior to any work with students. • Please pay close attention to the fingerprint section of the application (final two pages) as the process could vary depending on where you have your fingerprints taken. • If you believe that an employees prints are already on file, please contact the Title I, Part A office at OSPI for verification.

14. Video Conferences • Approved providers will also be expected to be represented at four video conferences during the 2014-2015 school year. • August 18, 2014 • October 22, 2014 • January 12, 2015 • April 20, 2015 • These video or web conferences are scheduled to run from 9:30 a.m.-noon, PST. Dial-in information or a link will be provided for companies that are too far to join one of the live sites. One missed conference will result in probation, the second will result in revocation of your approval status pending review.

15. Application Process • Applications are due online to OSPI by July 7, 2014 • Applications are reviewed and scored by an OSPI-selected panel between July 8 and July 29 • Official notice is mailed to providers on or by July 30, 2014 • Approval is concluded by August 6, 2014 • List of approved providers is sent to the webmaster to be posted on August 8, 2014