IEEE Region 1 Officer Training

1. IEEE Region 1 Officer Training Student Activities Babak D. Beheshti, PhD b.beheshti@ieee.org

2. About IEEE: Background • IEEE established in 1963. • Purposes (Constitution, Article 1, Section 2): • “Its purposes are (a) scientific and educational, directed toward the advancement of the theory and practice of electrical engineering, electronics, radio and the allied branches of engineering and the related arts sciences…; (b) professional, directed toward the advancement of the members of the professions it serves…The IEEE shall strive to enhance the quality of life for all people throughout the world through the constructive application of technology in its fields of competence. It shall endeavor to promote understanding of the influence of such technology on the public welfare.”

3. What is IEEE? • More than 365,000 members in over 150 countries, almost 40 percent of whom are from outside the United States. • Over 68,000 student members. • More than 27,000 society affiliates. • 307 sections. • 1,446 chapters. • More than 1,300 student branches in 80 countries. • Over 300 student branch chapters. • More than 147 affinity groups. • 39 societies and 3 technical councils. • As of Jan.2005, there were more than 1.1 million documents in the IEEE/IEE Electronic Library. • The IEEE publishes a total of 128 transactions, journals and magazines. • The IEEE sponsors more than 300 conferences each year. • The IEEE Standards Association has more than 8,350 individual and almost 60 corporate members.

4. IEEE Org Chart

5. IEEE’s 10 Regions of the World

6. About IEEE: Regional Map Region 1 41,305 Members 11.4% of Total Members 4th Largest of 10 Regions

7. Student Membership-Who Qualifies • Undergraduate or graduate students • 50% of a normal full-time course of study (at least part-time studies) • Electrical, electronics or computer engineering, computer sciences, information technology, biomedical engineering and sciences • An allied branch of engineering, engineering technology or the related arts and science • Students can join online with a credit card, self-certify they qualify for student membership, have instant access to online services with an IEEE web account

8. What is the job of the Regional Student Activities Committee? • The SAC has various roles to fulfill: • Maintain contact with all the Student Branches in Region 1 through e-mail, phone or visits • Promote new branches and student members within the Region • Provide information and support to student branches through mail, e-mail and web • Organize and implement the annual Student Paper Contest • Publicize and encourage students to apply for the IEEE RAB Awards and Recognition programs • Promote student activities at the student branches • Evaluate the financial support requests from the student branches • Promote interaction with student branches from all regions • Continue existing and establish new programs for students (conference support, etc.)

9. Terms to Know • Student Branch – IEEE Student members IEEE Student members at a school within a Section • Student BranchChapter – IEEE Student members IEEE Student members at a school within a Section that have formed a technical society group (similar but not equivalent to a chapter in a section) • S-PAC – Student Professional Activity Conference • RSAC – Regional Student Activities Chair • RSR - Regional Student Representative • Student Branch Mentor – A non-academic member of the Section who provides member of the Section consultation to a student branch • Student Branch Counselors (Advisors) – A faculty member who works in an advisory capacity to the student branch

10. Student Branches • Core unit of Section: Section responsibility • Student Branches coordinated through Section SAC • Section receives $3/Student in the Section • Should invite Student representatives to Section ExCom meetings • Should invite Students to all Section meetings • Should subsidize any cost to Student associated with attending Section meetings (meals, etc.) • Currently, Student Branches submit their own reporting to IEEE HQ to receive a separate rebate

11. Student Branches within Region • Any student attending a school with a student branch is eligible to be a member student branch • Every student member is part of the section in which the student branch resides • Every student member is part of the Region in which the section resides

12. Some of the Branch Counselor's Responsibilities • Attending executive committee meetings • Assisting the section branch committees • Maintaining contact with the section SAC chair, regional SAC chair, or regional director as appropriate • Creating student awareness of IEEE awards, contests, and benefits of membership • Establishing industrial contacts for branch programs and activities

13. Awards and Recognition • Why awards or recognition? • Someone deserves it for their effort • For someone to continue their effort • To mark someone as a future Leader • For others to receive stimulus into helping • For achievement to become a goal • To strengthen your position as a Leader (by recognizing others) • For someone to be marked as an important person!

14. Awards and Recognition • How do you do it? • Take a look at available awards • Announce their existence to your student entity • Appoint your “Awards & Recognition” Coordinator • Submit your nominations to your Comm. • Ask them to consider other candidates too • Follow up constantly watching for deadlines

15. Awards and Recognition • Announce your winner! • Your Newsletter • Local press, radio and TV • Include short biographical summaries of awardees • Honoring others always honors you as well • Honoring others makes you important to them!

16. R1 Student Activities Awards • Outstanding Student Branch • Outstanding Student Branch Counselor • Larry K. Wilson, Outstanding Student Volunteer Award

17. Student Branch Centers of Excellence • Grants up to $5,000 available for IEEE Student Branches to establish IEEE Student Branch Centers of Excellence! • The IEEE Foundation and the Life Members Committee is providing US $50,000 to establish IEEE Student Branch Centers of Excellence in Regions 1-10. Proposals are due 1 April.   • Need a focal point for undergraduate IEEE Student Branch activities on your campus? This program can help. Students from all 1,200 IEEE Student Branches can join IEEE online.  This his program has been developed to encourage more electrical, electronics and computer engineering, biomedical engineering students to join your Student Branch.

18. How Can I Create A New Technical Chapter In My Branch? • In order to form a student branch chapter it is necessary to have (or start) an IEEE student branch. If a branch already exists you will need a faculty advisor who is also a member of the society you want to start a student chapter of and 12 student members. • Fill out and submit the chapter petition. • If the petition is in order, IEEE student services will take the necessary action to obtain formal approval of the petition by the regional director, the regional student activities committee chair, and the Computer Society President. • What is a branch chapter good for? • Societies may offer different kinds of support for student branch chapters. A branch chapter can be a good contact point with the IEEE societies, for technically oriented events, you might be able to get support from the societies easier if you are organized in a chapter.

19. Sections Support of Student Activities (1) • What support can I get from IEEE for organizing Events? • There are various ways IEEE can support you when you are organizing events: • Financially • For student events, there are various institutions students can contact and ask to get financial support • For small-scale events, often the Section the branch belongs to is willing to help out. Usually smaller amounts can be the easiest to get from the section. • If you are organizing a larger event, for people from multiple branches, sections or even the whole Region 1, you should definitely let us know at r1sac@ieee.org and we will see how we can assist you. • SPAC: If your event is in a non-technical area or so called "secondary skills", and fits into the categories of a SPAC or a S-PAVe you might be able to get support from the Student Professional Awareness Commitee. • The IEEE Foundation: For big projects, you might get support from the IEEE Foundation. Please have a look at their criteria, small local events will most likely not get funded by them.

20. Sections Support of Student Activities (2) • Where can we find speakers for our events? • If you are organizing an event and you need speakers, there are various ways: • Ask at universities: Assistants or Professors at your university are often happy to give a talk about topics they are working at. • Ask companies: Most companies will send you somebody to give a talk, if you are prepared for some included marketing. Try to keep it under control, but use the resources companies may offer you.

21. Sections Support of Student Activities (3) • IEEE can help you with finding speakers: • If you need somebody to give a talk about IEEE internals, like the organization structures of IEEE, the things IEEE can offer or future planed changes in the IEEE, the best option is to send us a mail at r1sac@ieee.org and tell us what kind of talk you would like to have. • For technical speakers, the societies are usually a very good contact. Most of them have something like a distinguished lecturer program, or another way to find speakers. If you are in need for some society contacts, send us a mail. at r1sac@ieee.org

22. Sections Support of Student Activities (4) • Contact the Student Branches within your Section • Encourage Student Branches to update contact information • Invite Student Branch members to attend AND participate in Section Meetings • Provide a mentor for each student branch in your section

23. Sections Support of Student Activities (5) • Support Student Branch activities • Encourage Student Branch members to conduct S-PACs and attend Leadership Workshops • Appoint section SAC chair to look after concerns of all student branches in Section • Student Concourse Web Page Student Concourse Web Page • Where to Get More Information: (www.ieee.org/students)

24. Branch Leadership Training Workshops • Branch Leadership Training Workshops are held in each of the ten IEEE Regions.  Organized by Regional Student Activities Committee Chairs (RSACs) and Regional Student Representatives (RSRs) • These workshops train and inform Student Branch officers and faculty Counselors.  • Information on IEEE programs and ideas for running an effective Student Branch are highlighted.  • At each workshop, attendees are given a Branch Leadership Training Workbook.

25. Interaction with GOLD • Social Events • Mentorship programs • Invited Speakers – What is waiting for the students after they graduate

26. Regional Activities Board/Student Activities Committee • RAB/SAC monitors and modifies existing programs • RAB/SAC promotes and supports the Student Branch program • RAB/SAC decisions are forwarded to RAB for approval • IEEE Staff: Laura Durrett • Email: student-services@ieee.org

27. Review of Student Activities Program • Region 1 Annual Student Paper Contest, & Micro-Mouse Competition • 2007 - Fairleigh Dickinson University, New Jersey • 2006 – University of Maine, Orono • 2005 - State University of New York at Buffalo, New York • 2004 – Stony Brook University, New York • 2003 – Boston University • The IEEE Student Branch Web Site Contest is conducted by the IEEE Student Activities Committee (SAC). In its phase 1, each region conducts its contest. In phase 2, the first place winner of each region enters the international contest.

28. R1 Student Conference Photos

29. R1 Student Conference Photos

30. 6th Annual RIT Student Design Contest • Sixth Annual Design Contest Hosted by the Rochester Institute of Technology IEEE Student Branch • Contest date May 13th, 2006 • Prizes, Awards Banquet • Awards for the best three projects will be cash prizes ($5,000 – 1st, $3,000 – 2nd, $1000 – 3rd) • Three awards of distinction for Best Presentation, Most Marketable Project, and Most Innovative Project (Each prize is worth $500 for a total of $1,500) • An awards banquet held in the evening, including dinner, presentation of awards, and a guest

31. 6th Annual RIT Student Design Contest Photos

32. IEEE GSPC2007 • The second Graduate Student Paper Contest, 2007 (IEEE GSPC2007) for graduate students studying currently in Region1. • The GSPC is aimed to challenge the knowledge and skills and scientific and technical excellence of the students. • The winning “Best Paper” papers will be announced by April 1, 2007 and the participants will present their papers in LISAT 2007.

33. What is SPAC? • The Student Professional Awareness Conference (SPAC) serves as a bridge between academia and industry for engineering students. • The concept of SPAC/SPAV is to provide a proactive approach to improve professionalism in the field of Engineering besides motives to learn management and planning skills. • The purpose of SPAC is to promote and facilitate proven strategies in the areas of career-growth, Ethical standards and conduct of engineers and sharing of hands-on experience by way of lectures and career-planning activities.

34. SPAC & SPAV • To raise the awareness that engineering does not only consist of a technical side and working in public companies. • To provide participants with excellent career development skills. • To provide students with the opportunity to listen and learn from many influential people in the local industry, academia, and research facilities. • To follow through with these objectives in an exciting, informative, interactive and dynamic atmosphere

35. SPAC & SPAV • S-PAC: Student Professional Awareness Conference – Student branches wishing to organize a conference on career development, management issues etc. RAB provides US$200 plus matches extra funding received externally (e.g. from Industry) to the amount of US$175. • S-PAVe: Student Professional Awareness Ventures - Student branches wishing to organize projects to develop awareness of engineering professionalism can apply for a small supporting grant.Funding the same as the SPAC.Submit proposal and budget.        [Contact: Lou Lovas at: j.duvall@ieee.org ] • S-TAC: Student Technical Awareness Conference - Student branches wishing to organize a technical conference can apply for a small supporting grant. Funding the same as the SPAC.  Submit proposal and budget. [Contact: Lou Lovas at:j.duvall@ieee.org ]  • Leadership Workshops - Organized by a Student Branch or a group Student Branches.  Student Branches interested to organize a workshop known as Leadership Workshop to carry out membership recruitment and how to successfully run a Student Branch should contact R10 SAC for supporting grants.

36. Student Membership Statistics • IEEE-wide statistics: • Approximately 65,000 Student members • 29,000 US Student members • 35,000 non-US Student members

37. Forms Available on R1 SAC Web Site

38. Student Activities (SAC) Web Site • Find us at: • www.ieee.org/r1sac • Bookmark it!!!!!

39. Region 1 Student Activities Web Site

40. Questions?