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Business News

Business News. Travel- Paper Form. Retrieve your travel form online at https://travel.asu.edu/ASUTravel/ExcelForm/FormInfo.jsp >>log into MyASU>> elect the Tempe campus>>submit and the paper form will download

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Business News

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  1. Business News

  2. Travel- Paper Form • Retrieve your travel form online athttps://travel.asu.edu/ASUTravel/ExcelForm/FormInfo.jsp >>log into MyASU>> elect the Tempe campus>>submit and the paper form will download • Note that each form has a different number. Do not duplicate this form for someone else or use it for another travel. The number is specific to your travel. You can complete the left portion of the form on line and send it to Kiva.James@asu.edu as an e-mail attachment as long as you’re not requesting a travel advance. • If you need a travel advance, print a copy of the form, sign it and give it to Kiva.James@asu.edu. Please sign the form in the 2 places indicated.

  3. Travel- Online System • To enter a new trip go to theTravel Requests link under “My Employment” on your MyASU page. • Please be sure to follow all pre and post trip steps • For a step-by-step guide go to:http://english.clas.asu.edu/facultysite

  4. Travel (Continued) • Fiscal dates for travel are 7/1-6/30. Any travel completed after 6/30 will be charged to the next fiscal year. • Use your Affiliate ID # on the travel form (begins with 1XXX) • After you’ve travel, return your receipts for hotel, airfare, shuttles, taxis, parking and car rental (no food receipts). • Be sure to include documentation of your participation in the conference. • In order to receive full hotel reimbursement, you MUST attach a copy of the suggested conference hotel(s). • All misc. receipts that are not lodging or airfare MUST be explained with a business purpose.

  5. Grants • For assistance in locating, funding and managing your grant contact Jennifer.Quincey@asu.edu or Rena.Saltzman@asu.edu • Please provide a copy of any grant proposal request and/or grant funding to Kiva.James@asu.edu and Susan.Tabor@asu.edu. • Reminder: When trying to figure out how much to estimate for a course release, use 10% of the person’s annual salary plus 30.70 ERE., we need to know what was requested and how much you were awarded.

  6. Computers & Tech • Funding is limited due to budget constraints, but we would like to put a list of computer needs together in order to prioritize the department’s needs. E-mail Kiva.James@asu.edu with your computing requests. • If you have other tech or software needs, send an email to Kiva outlining the business/research purpose.

  7. Miscellaneous • Copiers: We have 3 Canon copiers in the department. Use the last 4 digits of your Affiliate ID # to access the copier and to make PDF files. The copiers on the 5th and 3rd floors having scanning capabilities. Please make PDFs whenever possible. • Teaching Tools: We have $1,000 budgeted for teaching tools: books, etc.There will now be an additional $2,000.00 to be used for DVD purchases. Email your request with an explanation to the Chair of the Department. • DVD Players, LCD Projectors, Laptop Computers: The department has two LCD Projectors that you can reserve through the main office.. They are kept under lock and key, so ask the main office staff for them specifically. • Media Keys: You can check out media & zone keys in the main office.

  8. More……… • Lectures/Conferences/Honoraria: • Email the Chair with your requests, but be mindful of the limited budget. • If you are hosting or facilitating with a conference or special event be sure you have the following forms prepared and filled out: • http://www.asu.edu/purchasing/forms/consult_IA.pdf • Food: • Reminder: If you are participating in the above, make sure your budget and meal expenses have been approved by the Chair. • Please complete the Business Meals form • http://www.asu.edu/fs/forms/BusinessMealsForm.pdfand attach an itemized food receipt (NO ALCOHOL) and submit to Kiva.James@asu.edu for reimbursement.

  9. And More….. • Telephones : Since we automatically pay a tech fee for telephone services, all faculty are entitled to a telephone. Let Kiva.James@asu.edu know if you would like to have your phone re-installed. • Federal Express and Mailings: This handled through the main office, but extensive mailings should be pre-approved by the Business Manager and will be billed to the faculty member. • Printer Cartridges: You can purchase replacement printer cartridges through the department. The cost varies from $31.00 to $83.00. When requesting a cartridge, please verify the cost with Risha.Sharma@asu.edu • Conference Rooms: Keep in mind that if LL316 is busy, you can also reserve LL165 for meetings. You can check its availability from Outlook by pulling down the file menu in your calendar folder, open other user’s folder and type in m.room.ll.165. This room is now mediated with a Smartboard!

  10. Technical Support • Our department is being supported by UTO (University Technology Office). We have one permanent technician, Matthew.Weiderman@asu.edu • He and his team are to support the Department of English, School of International Letters & Cultures, and Religious Studies for all needs technological (e.g. installation, repair, issues, questions etc.) • He is located in LL 345 and reached at 480-965-0423. • Note:Bruce.Matsunga@asu.edu is your resource for all instructional needs (e.g. Blackboard, software needs etc.).

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