GPP Training toolkit 7.1. Computers and Monitors

1. GPP Training toolkit7.1. Computers and Monitors

2. GPP Training Toolkit Module 2: Strategic Aspects of GPP Module 4: Needs Assessment Module 1: Introduction Module 7: Operational (Computers&Monitors) Module 5: Circular Procurement Module 6: Market Engagement Module 3: Legal Aspects of GPP Module 7.1 – Computers and Monitors

3. Environmental impacts How do these products impact the environment? Key life cycle environmental aspects: • GHG emissions and climate change • Air, soil and water pollution, and bioaccumulation • Consumption of non-renewable natural resources • Generation of potentially toxic and hazardous waste Impacts of computers and monitors depend on: • Form factor of the computer • Use pattern of computers and displays 240 Kg of fossil fuels, 22 kg of chemicals and 1,500 kg of water are needed to make one desktop computer* Module 7.1 – Computers and Monitors

4. Scope • Products • Stationary computers (desktop computers, servers, workstations) • Display devices (Computer monitors ) • Portable computers (notebooks, tablets, etc.) • Services • IT equipment and management services • IT end-of-life management services • Renewal of old IT equipment • End-of-life management services What is included in the EU GPP criteria? Module 7.1 – Computers and Monitors

5. Needs assessment Responsible use of IT products Computer: Turn it off at the end of the day Use sleep setting Monitor: Turn it off when not in use Use sleep setting Disable screen savers Servers: Airflow efficiency in server rooms Reducing IT load through virtualization Choosing the right kind of IT product/service Assess your needs before tendering! Key questions: • Is a new purchase necessary? • How will the computers and monitors be used? • Will they be subject to day-to-day stresses and accidents? • Would a service contract meet your needs/avoid environmental impacts more effectively? (see this case study as an example) More information in: Module 4: Needs Assessment Module 7.1 – Computers and Monitors

6. EU GPP Computer and monitors approach Opportunities for more sustainable IT products • Purchase energy efficient models • Purchase products with a restricted amount of hazardous constituents and with a reduced potential for hazardous emissions upon disposal • Design for durability, upgradeability and reparability • Product life extension upon the end of its service life • Design for dismantling and end-of-life management to maximize the recovery of resources Module 7.1 – Computers and Monitors

7. EU GPP Criteria Examples: Selection criteria (SC) – supplier’s ability to verify the presence of restricted substances across the supply chain Technical specifications (TS) – a certain number of years of warranty (covering repair or replacement of the products) to be provided Award criteria (AC) – extra points for each additional year of warranty and service agreement offered on the top of the minimum technical specification Contract performance clauses(CPC) – a report on the status of the equipment once all items have been processed for re-use or recycling/disposal, to be provided Computers and Monitors – published 2016 For full criteria see: • EU GPP Criteria for Computers and Monitors Module 7.1 – Computers and Monitors

8. Verification What to ask for? When? Compliance with GPP criteria needs to assessed both at the time of selection of best offer and during the contract execution phase. Checking compliance with GPP criteria for computers and monitors • Test reports • Ecolabels • Self-declarations • Product manual • User instructions • Technical, legal and visual documentation • Price lists For full verification instructions see: • EU GPP Criteria for Computers and Monitors Module 7.1 – Computers and Monitors

9. Market Availability How to identify sustainable products or services Ecolabels are not all the same! • Most EU GPP criteria are based on the EU Ecolabel • Other relevant labels: • Energy Star - energy efficiency focus (see list of qualified products) • Multi-criteria labels, such as: • TCO (350 computers and >3000 monitors certified) • EPEAT (>4000 products certified, database organised by country) • Blue Angel (low uptake) • Nordic Swan(low uptake) • Some ecolabels are more valuable than others – procurers should choose “Type 1” ecolabels (i.e., verified by a third party and awarded on the basis of life cycle impacts) • See Module 3 (Legal Aspects of GPP) for more on ecolabels More on other relevant ecolabels: Technical Background report Module 7.1 – Computers and Monitors

10. Using Ecolabels in GPP Verifying compliance with EU GPP criteria • Type I Ecolabels fulfilling the specified EU GPP criteria to be included in the tender can be used to check compliance with these requirements when assessing tenders • For example, the EPEAT Ecolabel can be accepted for the verification of the following EU GPP criteria: • TS3 - Declaration for REACH Candidate • TS5(c) - Ease of replacement for rechargeable batteries • TS6 - Marking of plastic casings, enclosures and bezels The EPEAT Ecolabel for Computers and Displays and criteria can be found in – IEEE Standard for Environmental and Social Responsibility Assessment of Computers and Displays Module 7.1 – Computers and Monitors

11. Using Ecolabels in GPP Adding further criteria to your tender • As well as verification, Type I ecolabels can be a source of additional criteria • Some ecolabel criteria – but not all – can be used in a tender. • Examples from the EPEAT Ecolabel: • Criterion 4.2.1.1: product shall contain, on average, a minimum of 2% of any combination of postconsumer recycled plastic, ITE-derived post-consumer recycled plastic, or bio based plastic […]. • Criterion 4.8.2.1: manufacturer shall annually conduct a corporate carbon footprint (CCF) which includes greenhouse gas (GHG) emissions from manufacturer-owned and leased facilities […] The EPEAT Ecolabel for Computers and Displays and criteria can be found in – IEEE Standard for Environmental and Social Responsibility Assessment of Computers and Displays Module 7.1 – Computers and Monitors

12. Legislation supporting GPP Product information obligations under EU regulations • Eco-design regulation for computers and servers (EU) No 617/2013 (computers and small servers) • Energy efficiency and battery life • EU GPP core criteria TS1 and AC1/comprehensive criteria AC5 • REACH Regulation (EC) No 1907/2009 • List of Substances of Very High Concern (SVHC) above 0.1% w/w • EU GPP core criteria TS3 and comprehensive criteria TS4 • Other relevant legislation: • The Energy Efficiency Directive 2012/27/EU • RoHS Directive More information in: • Eco-design regulation for computers and servers • REACH Candidate List for SVHCs Module 7.1 – Computers and Monitors

13. Life Cycle Costing • LCC = considering all the costs that will be incurred during the lifetime of a product, work or service • Running costs account for up to 13% (displays) and 83% (computers) • Main potential for savings: • Hardware • Operation • Support and upgrading • End of service life LCC applications: Planning Tender evaluation LCC tools available: European Commission LCC tool Smart SPP LCC and CO2 tool User guide Technical specifications GPP 2020 calculator Buy Smart: Green Procurement For Smart Purchasing Definition and potential applications Module 7.1 – Computers and Monitors

14. Case studies ICT equipment and management services (CONSIP, Italy) Collection & refurbishment of redundant ICT equipment (Durham County Council, United Kingdom) Purchasing Framework for energy efficient client computer systems (Scottish Government, United Kingdom) GPP Helpdesk For further support on GPP, contact the EU’s free Helpdesk • Toolkit developed for the European Commission by ICLEI - Local Governments for Sustainability • Module Author: FondazioneEcosistemi • Owner, Editor: European Commission, DG Environment, 2019 • Photos: courtesy of Pixabay.com under Creative Commons CCO • Disclaimer: This toolkit is an indicative document of the Commission services and cannot be considered binding to this institution in any way. Neither the European Commission nor any person acting on behalf of the Commission is responsible for the use that might be made of the information in this document. Module 7.1 – Computers and Monitors