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FEDERAL FLEET SYSTEMS & REPORTING Office of Acquisition and Project Management Office of Property Management Person

Department of Energy Property Management Workshop . FEDERAL FLEET SYSTEMS & REPORTING Office of Acquisition and Project Management Office of Property Management Personal Property Policy Division Dante Tan. Federal Fleet Systems & Reporting. Topics & Presenters.

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FEDERAL FLEET SYSTEMS & REPORTING Office of Acquisition and Project Management Office of Property Management Person

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  1. Department of Energy Property Management Workshop • FEDERAL FLEET SYSTEMS & REPORTING • Office of Acquisition and Project Management • Office of Property Management • Personal Property Policy Division • Dante Tan

  2. Federal Fleet Systems & Reporting Topics & Presenters • Federal Automotive Statistical Tool (FAST) • - Dante Tan, DOE HQ (MA-653) • GSA Drive-Thru Customer Acquisition Module (CAM) • - CarolineKassar, GSAOffice of Motor Vehicle Management (QMD) • Federal Motor Vehicle Registration System (FMVRS) • - Jessica Mueller, GSA Office of Motor Vehicle Management (QMD) • Federal Fleet Management System (FedFMS) • - Shane Hamilton, GSA Office of Motor Vehicle Management (QMD)

  3. Department of Energy Property Management Workshop • FEDERAL AUTOMOTIVE STATISTICAL TOOL (FAST) • Office of Acquisition and Project Management • Office of Property Management • Personal Property Policy Division • Dante Tan

  4. Federal Automotive Statistical Tool (FAST) Learning Objectives By the end of this topic, the workshop participant will be able to: • Distinguish the FAST user responsibilities at each level of • the fleet organization • Identify the data requirements for reporting into FAST • Know the timeline for reports & FAST data entry • Identify & select the appropriate help resources

  5. Federal Automotive Statistical Tool (FAST) Overview • What is FAST? • User functions & responsibilities • What do I need to know? • When do I need to use FAST? • Where can I get help? • Additional resources • Q&A

  6. Federal Automotive Statistical Tool (FAST) What is FAST? • Web-based Federal motor vehicle fleet compliance data • reporting tool • - https://fastweb.inel.gov/ • Collects data about Federal motor vehicle fleet, per • - Energy Policy Acts (EPAct) 2005, 1992 • - Executive Orders (EO) 13423, 13514 • - Energy Independence Security Act (EISA) 2007 • - Federal Property and Administration Services Act • - Federal Energy Administration Act • - OMB Circular A-11 • - Presidential Memo, May 2011 • Jointly managed by DOE, GSA, EIA

  7. Federal Automotive Statistical Tool (FAST) User Functions & Responsibilities Agency • Agency administrative (“Y”) • users - Define reporting hierarchy - Manage user accounts - Manage data call dates - Agency-level data entry - Review, validate, approve data HQ Fleet Bureau A Fleet A-1 Fleet A-2 Fleet A-3 … Bureau B Bureau C Bureau D …

  8. Federal Automotive Statistical Tool (FAST) User Functions & Responsibilities Agency • Agency administrative (“Y”) • users - Define reporting hierarchy - Manage user accounts - Manage data call dates - Agency-level data entry • Review, validate, approve data HQ Fleet Bureau A Fleet A-1 • Intermediate (“X”) users • - Define reporting hierarchy • - Manage user accounts • - Review, validate, approve data Fleet A-2 Fleet A-3 … Bureau B Bureau C Bureau D …

  9. Federal Automotive Statistical Tool (FAST) User Functions & Responsibilities Agency • Agency administrative (“Y”) • users - Define reporting hierarchy - Manage user accounts - Manage data call dates - Agency-level data entry • Review, validate, approve data HQ Fleet Bureau A Fleet A-1 Fleet A-2 • Intermediate (“X”) users • - Define reporting hierarchy • - Manage user accounts • - Review, validate, approve data Fleet A-3 … • Fleet (“A”) users • - Enter, validate data Bureau B Bureau C Bureau D …

  10. Federal Automotive Statistical Tool (FAST) User Functions & Responsibilities Agency • Agency administrative (“Y”) • users - Define reporting hierarchy - Manage user accounts - Manage data call dates - Agency-level data entry • Review, validate, approve data HQ Fleet Bureau A Fleet A-1 Fleet A-2 • Intermediate (“X”) users • - Define reporting hierarchy • - Manage user accounts • - Review, validate, approve data Fleet A-3 … Bureau B • Fleet (“A”) users • - Enter, validate data Bureau C Bureau D • Data aggregated at agency level • for reports …

  11. Federal Automotive Statistical Tool (FAST) What Do I Need to Know? • Your organization’s FAST agency administrator and help desk POCs • - Full list available on FAST sign-in page • - Also listed at bottom of each page in FAST • Fleet composition (vehicle types, quantities, etc.) • Vehicle turnover information (anticipated acquisitions & disposals) • Fleet operational data: • - Costs • - Mileage • - Fuel cost & consumption • - Availability of alternative fuels for your fleet(s) • Basic understanding of fleet-related requirements • - Legislation & executive orders • - Agency/bureau policies & practices

  12. Federal Automotive Statistical Tool (FAST) When Do I Need to Use FAST? • September: preparation for primary data call • October 1 – December 15: Fleet data call • - Inventory, acquisitions, disposals • - Operational costs & mileage • - Fuel cost & consumption • June 1 - 30: • - EPAct § 701 alt fuel waiver requests • - EISA § 246 fueling infrastructure data (admins only) • August: OMB A-11 AMVFR data call • - Fleet budget projections

  13. Federal Automotive Statistical Tool (FAST) Where Can I Get Help? • DOE’s “Comprehensive Federal Fleet Management Handbook” • https://federalfleets.energy.gov/sites/default/files/static_page_docs/eo13514_fleethandbook.pdf • FAST Help tab, FAQ, “What’s New” • “Federal Fleet Files” monthly newsletter • https://federalfleets.energy.gov/newsletters/federal_fleet_files_newsletter • DOE’s Federal Energy Management Program Federal Fleets Web site • https://federalfleets.energy.gov/ • GSA’s Motor Vehicle Management Web site • http://www.gsa.gov/vehiclepolicy • INTERFUEL: Inter-agency alt fuel working group • https://federalfleets.energy.gov/interfuel_working_group • INL FAST Web team: contact Michelle Kirby

  14. Federal Automotive Statistical Tool (FAST) Additional Resources • Department of EnergyMark ReichhardtFederal Energy Management Program mark.reichhardt@doe.gov (202) 586-4788Ryan DaleyNational Renewable Energy Lab ryan.daley@nrel.gov (303) 275-4466 • General Services AdministrationEd LawlerOffice of Governmentwide Policy ed.lawler@gsa.gov (202) 501-3354 • Energy Information AdministrationCynthia AmezcuaOffice of Energy Consumption & Efficiency Statisticscynthia.amezcua@eia.gov(202) 586-1658 • INL FAST Web TeamRon Stewartron.stewart@inl.gov(208) 526-4064 • Michelle Kirbymichelle.kirby@inl.gov(208) 526-4273

  15. Federal Automotive Statistical Tool (FAST) Questions? Questions/Feedback Dante Tandante.tan@hq.doe.gov(202) 287-1364

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