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EGR 110 First-Year Advising

This presentation provides an overview of the role and responsibilities of an academic program counselor within the Donald P. Shiley School of Engineering at the University of Portland. It covers expectations of the counselor and students, advising programs, and preparing for advising week and spring registration.

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EGR 110 First-Year Advising

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  1. EGR 110First-Year Advising Lindsay C. Chelton Academic Program Counselor Donald P. Shiley School of Engineering University of Portland

  2. Presentation Overview Academic Program Counselor Role and Responsibilities within the Shiley School Advising Mission and Guiding Principles Expectations of Academic Program Counselor Expectations of Students Advising Program in the Shiley School Preparing for Advising Week and Spring Registration

  3. Academic Program CounselorRole and Responsibilities Counsel students on degree progress/planning. Manage student files and oversee ABET compliance. Monitors AP, IB, and college-level transfer course articulation (through the Office of the Registrar). Coordinates transfer course equivalency pre-approvals by consulting with the relevant campus department. Maintain student data. Resource for faculty and students when questions arise about academic policies, procedures, and curriculum requirements.

  4. Role and Responsibilities (cont’d) • Process the following academic status changes: • Change of Major (to switch majors within the Shiley School) • Declaration of Minor (Computer Science only) • Transfer Within University (to transfer out of the Shiley School) • Monitor in-progress (Midterm) grades and Academic Warnings for Students. • Adjust students’ future course schedule due to failed/low grades and/or academic probation status. • After seniors apply for graduation, conduct official degree audits and issue approval/disapprovals to the Office of the Registrar. • Academic Advisor for MECOP (Cathy Myers is Career Advisor)

  5. Mission Statement Academic advising is a critical component of student success in the Donald P. Shiley School of Engineering. Our Academic Advising Program empowers students to take responsibility for their academic success through a collaborative relationship between advisor and student. Through taking full ownership of their degree, Shiley students will be prepared to meet the challenges of the world today in their professions in engineering and computer science.

  6. Expectations of Academic Program Counselor Confidentiality Fairness & Equality Accessibility (appointments v. office hours) Appointments are good when you want me to review your academic record in detail before you arrive (e.g., if I add a minor in Computer Science, how would that affect my degree plan?) www.LindsayChelton.YouCanBook.Me Officehours are great for quick, 5-min questions (e.g., has my transfer credit from Portland Community College come through?) Busiest Time Periods… Advising (a few weeks before fall/spring break): I am available to a specific group. Advanced Registration (November & April): I am more available to all students. e-mail Turnaround: up to 1 week, due to volume of e-mail I process.

  7. Screenshot of Academic Program Counselor’s Calendar (during peak advising season)

  8. Expectations of Students e-mail communication should be clear. If I know what you are asking, then I can get you the information you need. Is this a clearly written e-mail?

  9. What do you think of this e-mail? Expectations of Students

  10. Third time’s a charm? Expectations of Students

  11. Clearly written e-mails help me to understand your questions and concerns so that I can best address them when I reply. The more we go back and forth, the longer it will take for you to get the information you need. When I send you an e-mail, I expect that you will read my message within a week. All of the information I send is carefully composed and sent only to specific groups of students. If you receive a message from me, it is best to assume that the information will help you succeed in some way. Baseline knowledge (Scavenger Hunt) Where to locate the online Bulletin (majors, minors, curricular requirements, pre- and co-requisites, etc.) Bulletin v. University’s Course Schedule each semester. Where to locate the sample 4-yr plan worksheets. Expectations of Students

  12. Advising & Registration Timeline FIRST YEAR Fall Semester Oct 6 & 8Group Advising with Academic Program Counselor in EGR 110 Oct 27-31 (2ndweek after fall break) Individual Advising Meeting with Faculty Advisor (your EGR 110 instructor) Nov 9-12: Spring Registration for freshmen and sophomores Spring Semester February (prior to spring break) Individual Advising meeting with Academic Program Counselor March 2-6 (week before spring break) Individual Advising Meeting with Faculty Advisor(most likely different than fall) March 22-25 (after spring break): Fall Registration for freshmen and sophomores

  13. Advising & Registration Timeline SECOND YEAR Fall Semester End of Sep / Early Oct Individual Advising Meeting with Academic Program Counselor After fall break: IndividualAdvising Meeting with Faculty Advisor Mid-Nov: Spring Registration for freshmen and sophomores Spring Semester No more mandatory Advising meetings with Academic Program Counselor Week before spring break: Individual Advising Meeting with Faculty Advisor After spring break: Fall Registration for freshmen and sophomores

  14. Preparing for Advising and Registration Change of Major Form: Used to formally declare your major within the Shiley School, regardless of what you indicated on your Admissions application. ALL students must complete this form. CS Majors: MUST complete this form early, and turn it in with their registration form by Wednesday Oct 22 (after Fall Break). • Declared CS on Admissions Application, switching to a different major. • Declared something other than CS on Application, switching into CS. To check your current major, log into PilotsUP -> Self Serve -> Student (tab) All other Majors: Change of Major Form Due at the end of the semester.

  15. Preparing for Advising and Registration Change of Major Form: Used to formally declare your major within the Shiley School, regardless of what you indicated on your Admissions application. ALL students must complete this form. CS Majors: MUST complete this form early, and turn it in with their registration form by Wednesday Oct 22 (after Fall Break). • Declared CS on Admissions Application, switching to a different major. • Declared something other than CS on Application, switching into CS. To check your current major, log into PilotsUP-> Self Serve -> Student (tab) All other Majors: Change of Major Form Due at the end of the semester. Transfer Within University Form: Used to transfer out of the Shiley School. Try to get this form to me before Fall Break, so you can be assigned to a faculty advisor in your new major before Advising Week.

  16. Preparing for Advising and Registration Change of Major Form: Used to formally declare your major within the Shiley School, regardless of what you indicated on your Admissions application. ALL students must complete this form. CS Majors: MUST complete this form early, and turn it in with their registration form by Wednesday Oct 22 (after Fall Break). • Declared CS on Admissions Application, switching to a different major. • Declared something other than CS on Application, switching into CS. To check your current major, log into PilotsUP-> Self Serve -> Student (tab) All other Majors: Change of Major Form Due at the end of the semester. Transfer Within University Form: Used to transfer out of the Shiley School. Try to get this form to me before Fall Break, so you can be assigned to a faculty advisor in your new major before Advising Week. Registration Form: Due to your EGR 110 instructor on Wednesday, Oct 22 (after Fall Break)

  17. Registration Form: Advising Assignment #2Due to EGR 110 Wed Oct 22 (the week after Fall Break) Example:

  18. Spring Registration for the Class of 2018 Account Holds ALWAYS prevent students from being able to register for courses, regardless of the type of hold. Holds should be settled and removed before November, so you are able to register for spring courses. To check if you have a hold, log into PilotsUP: Self Serve -> Student (tab) -> View Holds (top of the menu)

  19. Spring Registration for the Class of 2018 Due to the historically large size of the class of 2018, Spring 2015 registration will be slightly altered. Be sure to regularly check your e-mail for updates and current information.

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