New Employee Orientation

1. New Employee Orientation Office of Human Resources University of Maryland University College Regular Status Employees and 12 Month Collegiate Faculty

2. OHR Benefits Information • Morvena Bourne – Benefits Specialist • Rashel Byrd – Interim Assistant Director Benefits/HROD Consultant _______________________________________ • Email Address - benefits@umuc.edu • Office of Human Resources University Center Suite 312 • Phone: 240-684-5559 • Fax: 240-684-5585 • Website: intranet.umuc.edu/hr • Inter-Office Mail: UC 312

3. Transcript Request • If applicable • Official transcript must be submitted within 30 days of your employment date • Have your sealed transcript mailed directly to: Office of Human Resources 3501 University Blvd. East University Center Suite 312 Adelphi, MD 20783 (240) 684-5589

4. Direct Deposit • Mandatory for all state employees • May directly deposit funds into any regular checking account at one banking institution • Eligible for membership with the State Employee’s Credit Union (SECU) - www.secumd.org (May set up a payroll deduction to have funds transfer to SECU account. Only instance where you can have funds going to more than one banking institution.) If you have any questions regarding Direct Deposit contact myhr@umuc.edu or call 240-684-5552. (ALLOW APPROXIMATELY 2 PAY PERIODS FOR PROCESSING)

5. Leave Accruals *** You can only carry over 50 days (400 hrs) of unused annual leave to the next calendar year. *** There is no limit to the amount of sick leave that may be accrued. *** Non-Exempt Regular status employees cannot use annual leave during their six month probationary period. *** Exempt and 12 Month Faculty status employees have a one year probation period, but it does not affect the ability to use leave. *15 Holidays during an election year

6. Tuition Remission • Employees receive up to 8 credits per semester • May attend any of the USM institutions • Semesters include Spring, Summer and Fall • Spouse/ Dependents of Regular and 12 Month Faculty employees are eligible for remission towards their first undergraduate degree after the employee has worked for 2 years • 100% of course load at UMUC per semester • 50% of total course load per semester at other USM institutions • Spouse/ Dependents can attend other USM institution only if major is not offered at UMUC. • Tuition is not subject to taxation for employees enrolled in graduate-level coursework, with the exception of any amounts exceeding$5,250 per calendar year.For spouses and dependents taking graduate-level coursework, the employee is subject to taxation  for the entire amount.  If you exceed the IRS taxable limit, or your spouse or dependent takes graduate courses, you will be responsible for any applicable taxes.

7. Spouse/Dependent Scholarship • UMUC is offering limited scholarships to help cover the cost of one undergraduate or graduate-level coursework per semester for spouses and dependent children of eligible employees. • Non-exempt and Exempt • No waiting period • Visit the link below to obtain the necessary forms and additional information http://www.umuc.edu/students/UMUC%20Scholarship.pdf

8. Retirement • Enrolling in a retirement plan is mandatory for non-exempt and exempt regular status employees and 12 Month Faculty • Non-exempt employees must enroll in the Employees Pension System with the Maryland State Retirement Agency • Exempt regular employees must choose between the Employee Pension System and the Optional Retirement Plan (ORP) • 12 Month Faculty must choose between the Teacher’s Pension System and the Optional Retirement Plan (ORP) • You must have your selection and completed enrollment forms ready for submittal on your first day in order to be placed on payroll

9. Retirement • MSRPS – Employees Modified Pension System • Mandatory participation for regular non-exempt employees; Optional for regular exempt employees and 12 Month Faculty • Mandatory 7% employee contribution • 10 year vesting period (length of time required in order to receive state contribution) • MSRPS manages the assets of the pension trust for all participants • Full health benefits subsidy after 25 years of creditable service for employee and eligible dependents (pro-rated after 10 years creditable service, for example 12 years of service prorated at 12/25 of health subsidy) • Eligible for retirement at age 65 with 10 years eligible service or Rule of 90 (age plus eligible service must equal 90) • Retirement Counselor at (410)-625-5555 or 1-800-492-5909www.sra.state.md.us

10. Retirement (cont’d) • Optional Retirement Plan (ORP) – • Available only to Regular Exempt Employees and 12 Month Faculty • No Employee Contribution • No vesting period • State Contributes 7.25% of salary to plan of employee’s choice • Contributions made over 20 pay periods • Employee selects a vendor and determines the investment allocations • Full health benefits subsidy for employee after 25 years of state service, must have 25 years to receive subsidy for dependents

11. ORP Retirement Plan Websites Optional Retirement Plan vendor sites: • TIAA-CREF www.tiaa-cref.org • FIDELITY INVESTMENTS www.fidelity.com

12. Retirement – Factors to Consider • If you select the Optional Retirement Plan that is an irrevocable decision, you can not later switch to the Pension System. • Exempt Status and 12 Month Collegiate Faculty Members that select the Pension System may switch to the Optional Retirement Plan within one year from your date of eligibility date (Hire Date or Transfer Date) • If you switch from the Pension System to the Optional Retirement Plan this may result in a change in eligibility for the State health benefits plan and subsidy at the time of retirement • Time spent in one plan does not count towards eligible years of service in the other plan

13. Supplemental Retirement Annuity • Employee contribute specified dollar amount per pay period • May enroll at any time • Enrollment package is separate from Optional Retirement Plan • Employee manages how funds are invested • Vendors are • TIAA-Cref www.tiaa-cref.org • Fidelity Investments www.fidelity.com • Maryland Supplemental Retirement Plans www.msrp.state.md.us

14. Health Benefits Enrollment • Benefits Enrollment Time Limit • You have 60 days from your hire date to enroll in benefits • Eligible as of your hire date • Effective date either the 1st or 16th of the month • You will be notified via email of your effective date • A retro-active adjustment to cover premiums prior to official effective date can be processed at your request • Bi-weekly payroll deductions *Forms can be sent via inter-office mail to the Benefits Unit at UC 312.

15. Health Benefits

16. Health Benefits • All medical plans include vision benefits • Mental health and substance abuse coverage • PPO and POS plan members managed by APS Healthcare Inc. • EPO plan members managed by health plan vendor.

17. Prescription Benefits • Catalyst RX Prescription Benefits • Separate from Medical Insurance • Covers cost of approved prescription drugs subject to nominal co-pays • Co-Pays (1-45 Days) • $10.00 Generic Drugs • $25.00 Preferred Brand Name Drugs • $40.00 Non-Preferred Brand Name Drugs

18. DENTAL BENEFITS

19. MetLife Term Life Insurance Minimum Policy available $10,000 Coverage in increments of $10,000 $50,000 coverage no medical review required Maximum coverage $300,000 Enroll as new hire or during open enrollment Dependent Life – $5,000 increments, up to 50% of employees coverage, max. $150,000 Portable Accelerated benefit – 50% of the face value Must complete a designation of beneficiary form Unum Term Life Insurance Minimum Policy available $10,000 Coverage in increments of $10,000 $50,000 coverage no medical review required Maximum of 6x your salary or $750,000 Enroll anytime with medical review Dependent Life - $10,000 increments, up to 100% employee amount or $150,000, up to $20,000 without medical review Portable Accelerated benefit – 50% to $750,000 Survivor support financial counseling services administered through AYCO Must complete a designation of beneficiary form Life Insurance Main Enrollment Form End of Health Benefits Packet

20. Accidental Death/Dismemberment • AD & D • Administered through MetLife • Provides a benefit in the event of accidental death or dismemberment for employee and/or family • Available in increments of $100,000, $200,000 or $300,000 • Must complete a designation of beneficiary form

21. Long Term Disability & Long Term Care Long Term Disability • Administered through Unum • An Income Protection Program • Maximum Income Benefit equal to 60% of employee’s salary up to $8,000 per month • Must choose 90 or 365 elimination period • Enrollment forms located at end of Health Benefits Packet Long Term Care • Administered through Prudential • Insurance that covers expenses of care received either at home or in a facility when assistance with activities of daily living is needed • Available to the employee and spouse, parents, siblings, adult, children, in-laws and grandparents • To sign-up please request enrollment forms

22. Flex Spending • Flexible Spending Accounts • Administered through ConnectYourCare • Health Care Reimbursement Account or Day Care Reimbursement Account • Redirects part of employee pay before Federal Income or Social Security Taxes are computed • Allows for payment of health care expenses with tax free money Website: http://www.connectyourcare.com/statemd/

23. Flex Spending

24. Weather & Emergency Updates In the event the University has to close due to inclement weather or other emergency situations call: 301-985-SNOW (7669) or visit www.umuc.edu/weather for updates and status

25. Contact Information