OAKS Online Test Delivery System 2011-2012

1. OAKS Online Test Delivery System2011-2012

2. Test Delivery System Objectives • Familiarize users with new enhancements to the OAKS Online Test Delivery System and processes related to online testing. • Identify resources to help users familiarize themselves with use of the Test Delivery System

3. Test Delivery System OAKS Portal • www.oaks.k12.or.us • Dedicated to OAKS Online, ELPA , and the Writing Assessment • Provides ODE, ESD, district, and school staff with access to the following applications: • Test Information Distribution Engine (TIDE) • OAKS Online Reporting System • Test Delivery System (TDS) - TA Interface (Test Administration) • Test Delivery System (TDS) - Student Interface • TA Training Site • Student Practice Test • News and important updates relating to OAKS Online, the ELPA, and the Writing Assessment • Download of Secure Browsers 5.0 (installation instructions and FAQs)

4. Test Delivery System Common Login System (CLS) • Centralized login to access multiple OAKS systems • Via OAKS portal • User has access to all systems (depending on security) • Easily navigate between OAKS systems • Administer OAKS Online, ELPA, and Online Writing tests

5. Test Delivery System Supported Browsers (by OAKS Online System)

6. Test Delivery System Overview of Test Delivery System • TA Interface • Used to administer online tests , track progress, and manage students testing in their session • Ability to adjust test settings (including accommodations/modifications) for individual students before they are approved to start the test • TAs use this interface to approve and submit print requests from students • Student Interface • Secure online test that must be accessed via a secure browser. The OAKS Portal (www.oaks.k12.or.us) contains details on installing the necessary software. Note: Some images in this presentation are preliminary; actual cosmetic look is not final.

7. Test Delivery System New Features for 2011-2012 • TA Interface Enhancements • Mobile device support for TA Interface • Session Handoff feature allows TAs to switch machines while administering tests without interruption to their test session • Now displays the duration that a student’s test has been paused (in a test session) • Student Interface • Only one opportunity available between 11/8/2011 and 1/10/2012 • New Braille Interface for students who use Braille for Reading, Math, Science, and Social Sciences • New computer-based read-aloud feature for Math, Science, and Social Sciences • Additional levels of enlarged print • More calculator features for Math, Science, and Social Sciences tests Note: Some images in this presentation are preliminary; actual cosmetic look is not final.

8. Test Delivery System TA Interface at A Glance • Simplified workflow reduces the need to navigate multiple pages to create/edit sessions and approve students. • All information is visible on one screen • Tests in session • Students needing approval to start testing • Students with tests in progress • Print requests

9. Test Delivery System TA Interface (cont’d) • Create / Edit Sessions • The list of available tests automatically displays upon logging in and can remain on screen while monitoring students • Simply select the tests for the session and click [Start Session] • What does this mean for test administration? • Test sessions automatically expire upon TA logout • Create one test session for students testing during a specific time • Sessions cannot be resumed (A new Session ID is generated for each session) • Students may resume a paused test in any new test session that includes the applicable test subject and grade. • Example: TA creates a test session for students on Tuesday. To resume testing on Wednesday, the TA will create another test session for students to resume testing.

10. Oaks Online TA Interface (cont’d) • Student Test Settings and Approvals • Approvals Preview (right) allows TAs to see students that need to be approved while monitoring test progress • The complete list of students awaiting approval will display on a pop-up screen

11. Oaks Online TA Interface (cont’d) • Student Test Settings and Approvals • Adjust test settings for an individual student

12. Test Delivery System Student Test Settings • Language • A student’s test language is configurable by test subject via TIDE (but can also be adjusted in TA Interface for that specific test opportunity) • Mathematics, Science, Social Sciences, and Writing (all grades) can be administered in English-Spanish side-by-side • For Grade 3, Reading can be administered in Spanish only as a native-language assessment (this is not an English-Spanish side-by-side test) • New for 2011-12: a new Braille interface is accessible for students who use Braille by selecting “Braille” from the language menu • Print Size – now available in 4 levels of zoom

13. Test Delivery System Student Test Settings (Cont’d) • Color Choice • The Student Interface can be set to present the test background with different options • Text and background color combinations are pre-defined for a colored overlay over test content

14. Test Delivery System Student Test Settings (Cont’d) • Print on Request • Printed reading passages remains an allowable resource for all students. For reading, “stimuli” is the default setting for all students • Printed items in all subjects and stimuli in Science and Social Sciences are available as a restricted resource for individual students only • Only DTSA or DSA-level users can pre-set this restricted resource (via TIDE) • All print requests (for items or reading passages) must still be approved by the TA in the TA Interface

15. Test Delivery System Student Test Settings (Cont’d) • Text-to-Speech • Computer-based read-aloud accommodation available for OAKS Math, Science, and Social Sciences • Recommended for use with Windows 7 or Mac 10.6 for optimal results • Spanish read-aloud supported for Spanish-English side-by-side tests—to use, districts must purchase and install Spanish voice pack (for optimal results, ODE and AIR recommend the Marta voice pack from Cepstral for Windows users and the Rosa voice pack from Infovox for Mac users) • Headsets • USB headsets • Ensure sound works with headsets on each computer prior to testing. The student login screen contains a diagnostic tool to verify that audio is working within the secure browser. The student will also be prompted with a sound-check as part of the approval process.

16. Test Delivery System Student Test Settings (Cont’d) • Braille • If “Braille” is selected for a student’s test (via Language drop-down), settings for Emboss Request Type and Braille Type are automatically displayed.

17. Test Delivery System Student Interface at A Glance

18. Test Delivery System Dos and Don’ts Dos • Do use the TA Training Site and Practice Tests to become familiar with both the TA and Student Interfaces before testing begins • Do review the 2011-12 OAKS Online TA User Guide for descriptions of all features of the TA and Student Interfaces • Do carefully review student settings for students before approving them to test

19. Test Delivery System Dos and Don’ts (cont’d) Don’ts • OAKS Online users must not share their login information and passwords, even with other authorized users. • Do not use last year’s OAKS Secure Browser. Old secure browsers should be uninstalled before installing the new secure browsers. • Do not approve students to test until you are sure the students are taking the correct test at the right time. • Do not approve a student to take the ELPA unless his or her LEP flag is set to “yes.” • Do not let tests linger, they will expire after 45 calendar days.

20. Test Delivery System Promising Practices • Before the start of the testing window, the district exposes students to the online test environment using the practice test site. • The district uses the practice test to identify students who may need accommodations to fully access the online test. • The district restricts students who should not use the system from accessing the online test .

21. Test Delivery System In a Nutshell • Resources on the website • Updated OAKS Online User Guides are now available. • 2011-2012 OAKS Secure Browsers were made available on the OAKS portal July 1, 2011. • Enhancements to the Portal, Student Interface, Test Administrator Interface, Reports http://www.ode.state.or.us/search/page/?=391

22. Test Delivery System Acorns for Storage • How can the “restrict access” functions help districts and schools implement good testing practices? • How can districts and schools ensure that students are familiar with the online test system prior to testing? • How can the state, districts, and schools ensure that even more students have access to OAKS Online?

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