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Revitalizing the Library: Solving Problems, Embracing Collaboration, and Securing Funding

This presentation outlines the identified problems in the library's facilities, collection, HR and management, and budget, along with recommended solutions to address these issues. The objectives include improving teaching and learning facilities, preservation of rare books, enhancing collaboration, exploring funding sources, and developing staff competencies.

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Revitalizing the Library: Solving Problems, Embracing Collaboration, and Securing Funding

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Presentation Transcript

  1. Group 7

  2. Journey of Group 7 Checklist of objectives based on the problems identified Brainstorming of recommendations based on the problems. 5:30 pm Argument on vision, mission, objectives?? Group Presentation Classification of the problems Checklist of problems Executive Lunch Meeting: Consolidation and work distribution Examine the case 4:00 pm 17 March 18 March 19 March

  3. Problems • 1. Facilities • Lack of Teaching and Learning facilities • Not user-centred • Students / users’ ratings low • 2. Collection • Rare books – poor condition • Less electronic resources compared to ourpeers • Students / users’ ratings low

  4. Problems • 3. HR and Management • No strategic plan • Lack of staff motivation • Staff redundancies • Under perform (low ranking) • Not keen to collaborate • Insufficient communication • Lack of awareness of current trends • Bureaucracy • 4. Budget • Budget allocation (management) • Budget reduction of 30%

  5. 1. Facilities • Gather ideas from various stakeholders: • Comprehensive user needs study and in-depth analysis • Meeting with heads of departments to explore how the library can enhance their teaching and learning • Create a more user-centric platform • Suggestion box • Establish relationship platform with users, e.g. using social media Recommendations

  6. 2. Collection • Rare Books • To form a project team on rare book preservation, conservation and digitization with the VC as the advisor • Collaborate with publisher/ corporations in digitization project with the aim of profit making initiatives Recommendations

  7. 3. HR and Management • Collaboration with other institutions/ individuals (e.g. libraries, archives, publishers) • Consortial subscriptions to electronic resources • Regular meetings with other libraries on various collaboration issues • Explore collaborative opportunities with IT corporations to capitalize on their latest technology Recommendations

  8. 3. HR and Management • Collaboration with other units on campus • To explore possible funding sources, e.g. Alumni Association • Closer liaison with Faculty or VIPs • Gather their opinions or needs • Demonstrate the importance of the library to their research/ teaching • Consultancy • Invite a Faculty member from the Management School to provide input to the re-organization. Recommendations

  9. 3. HR and Management • Staff training • Develop various staff training, coaching and mentoring programs to strengthen staff competencies • Staff attachment to other libraries • Update staff through the organization of seminars or workshops on latest trends Recommendations

  10. 3. HR and Management • Benchmarking • Adopt the Balanced ScoreCard for sustainable assessment of library performance • To identify strengths of other libraries with the aim to learn from them • Foster Communication within the library • Task forces/ committees on different projects, services or issues, e.g. user services committee, collection development committee Recommendations

  11. 3. HR and Management • Reorganization • Assessment of staff strengths and weaknesses • Analysis of organizational needs • Restructuring • Staff redeployment Recommendations

  12. 4. Budget • Anticipated that budget problem will be alleviated when the above problems have been addressed Recommendations

  13. Objectives • To provide the best learning and teaching facilities to our users. • To preserve and enhance usage of rare book collection through digitization. • To strengthen the collaboration with other units on campus and other institutions for resource sharing. • To explore possible sources of funding to support library projects. • To develop staff competencies through training and allocation.

  14. Our dream…A more vibrant library with a healthy budget … Instead of a vision

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