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Comprehensive Guide to Project Management Phases

Learn about the crucial phases of project management from conception to close. Includes key stakeholders, goals, performance control, and more.

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Comprehensive Guide to Project Management Phases

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  1. Project Management Ben Steinberg - September 29, 2016

  2. Project Management – Basics Phases • Project conception and initiation • Project definition and planning • Project launch or execution • Project performance and control • Project close

  3. Project Conception and Initiation • Key Stakeholders – who needs to be involved through the project • What is the project? • Definition/Executive Overview • Goals and Objectives • Intent • Cost – Level of Effort • Return on Investment (ROI) • Leading & Lagging indicators • Key Performance Indicators (KPIs)

  4. Project Definition and Planning • Revisit the Goals and Objectives • Identify the key tasks and break them down • Book • Chapters • Time to perform each task • Dependencies – leads to Critical Path • Risks • Revisit Cost • LOE • Materials • Experts

  5. Project Management – Control Points Quality Time Requirements - what you can accomplish Budget - cost or resources (9 women can’t have a baby in 1 month)

  6. Project Launch or Execution • Identify Roles – RACI • Responsible - the person/function carrying out the activity • Accountable - the person/function ultimately responsible for the project • Consult - Those whose opinions are sought, typically Subject Matter Experts (SME) • Informed - The person/function who must be informed of the result of the activity • Execute the plan • Revisit Book and Chapters • Start to create • Pages • Paragraphs • Sentences • Words

  7. Project Performance and Control • Remember the RACI (Person Accountable) • How is the project going? • Time – is the project/task on time • Cost – is the project task on budget • Leading Indicators – counting your steps “fitbit” or calories per day • Lagging Indicators – milestones losing 3 lbs per week or 12 lbs per month • Risks – what can throw the plan off track - mitigation strategies • Does the Plan need to be adjusted • Add Time • Add Budget – cost or resource • Reduce Requirements what is going to be delivered • Give up on Quality • Reporting to executives and interested parties

  8. Planning – Executing - Control

  9. Project Close – is the Project Complete? • Testing – User Acceptance Testing (UAT) • Stakeholder Sign-off • Project hand-off • Final Payments • Revisit KPI’s – monitor Return On Investment • Surveys • Post Implementation Review – lessons learned

  10. Thank You – Questions? Project Management Ben Steinberg September 29, 2016

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