Department of English Graduate Studies Master’s Student Advising Session

Department of English Graduate StudiesMaster’s Student Advising Session Ron Broglio, Graduate Director and Sheila Luna, Program Manager

Graduate Student Advising • Lee Bebout, Literature (LL 208) • James Blasingame, English Education (LL 218) • Elly van Gelderen, Linguistics (LL 226C) • Elizabeth Horan, Comparative Literature ( LL 313B) • Claire Renaud, MTESOL, (LL 172J) • Doris Warriner, Rhetoric/Comp (LL 217) Sheila Luna, Graduate Program Manager – sheila@asu.edu http://english.clas.asu.edu/graduate_advising

Enrollment Stipulations • Graduate students MUST remain continuously enrolled, otherwise they will be withdrawn by the office of Graduate Education and will need to reapply • Students using ASU resources in the summer, such taking a foreign language exam, defending, etc., must be registered for at least one graduate credit hour • If the defense falls in between terms, registration for the next session is required (after spring and before summer, students must register for summer) • Students must be enrolled in at least one graduate credit during the semester or summer session that they apply for graduation

Enrollment, continued…. • If enrollment is impossible due to personal or medical issues, students can petition for a Request to Maintain Continuous Enrollment. Return the form to Sheila Luna for processing. http://graduate.asu.edu/forms • Another option is to enroll in 1 credit of 595, Continuing Registration, as a place holder • W, I, or an audit do NOT count as continuous enrollment • Lower level courses do not count as continuous enrollment • 400-level courses do NOT count as continuous enrollment unless they are listed on the plan of study

Omnibus Course Registration • Download the Independent Study form (http://english.clas.asu.edu/forms), complete the top portion and obtain the required signature. • For research,thesis, applied project, obtain committee chair’s signature on the “instructor” line. • For reading and conference (ENG or LIN 590), obtain the signature of the professor with whom you will be working • Return the completed and signed form to the English Department main office or to the graduate studies office for clearance to register • This procedure must be followed each time you want to enroll in ENG or LIN 599, 590, 592, 593, 595, etc.

What are Omnibus Courses • ENG/LIN 595 Continuing Registration – used as a placeholder to maintain enrollment. • ENG/LIN 592 Research – can be used if coursework is finished • ENG/LIN 593 Applied Project (3 required) • ENG/LIN 599 Thesis Hours (6 required) • ENG/LIN 590 Reading and Conference – working independently with a professor on a topic not supported by classes offered • ENG/LIN 584 Internship

Graduate interactive Plan of Study (iPOS) • The interactive plan of study (iPOS) is a list of what you have taken, are presently taking, and will take to complete degree requirements • Official notification to the office of Graduate Education of your committee membership • File early in program • Must submit before 50% of coursework is completed. Failure to do so may result in a hold on registration • The iPOS must be reviewed by the student’s chair or program director, the office of Graduate Education, before it is officially approved • Students must have an approved iPOS with entire committee approved before a thesis defense can be scheduled • http://english.clas.asu.edu/gradstudies-pos

Interactive Plan of Study Process • Submit electronically, through the MyASU, iPOS link • Only the chair is needed to submit the iPOS. Once an iPOS has been approved by the Department and the office of Graduate Education, the student can submit a Committee Change Request and create co-chairs and members • May select entire committee at once, eliminating the need to add committee members later • http://graduate.asu.edu/sites/default/files/How-to_iPOS_0.pdf Graduate College How-To Guide

Filing the iPOS • Go to your MyASU, iPOS link • MA choose: thesis or applied project (non thesis option) • MTESOL (admitted Fall 2013, choose Capstone; those admitted prior, choose applied project) • Obtain the committee chair’s signature on the summary page and return to Sheila Luna before the Department can approve • office of Graduate Education sends official email approving the iPOS • Committee Change Requests, Petitions, Course Change Requests are also submitted electronically. • http://english.clas.asu.edu/gradstudies-pos

Thesis, Non-Thesis, Capstone • MA non-thesis option: 27 hours of coursework and 3 credit applied project (ENG or LIN 593) • MA thesis option: 24 hours of coursework and 6 credits of thesis hours (ENG or LIN 599) • MTESOL: 27 hours of coursework and 3 credit applied project (LIN 593) or Capstone (ENG 597)

Coursework on the iPOS • MA and MTESOL Plans of Study must contain 30 hours • The committee chair should review the student’s coursework before signing to make sure all requirements have been met

Pre-Admission Coursework • Twelve hours of pre-admission coursework from another institution or from ASU, not applied to a previous degree, may be applied • The office of Graduate Education must have official transcripts from the institution where the classes were taken • Must have been completed within three years of admission to the ASU degree program • A grade of B or better is required for all transfer and non degree work applied to a Plan of Study

Foreign Language Requirement Must demonstrate a competent knowledge of a natural language other than modern English • Earning a “B” (3.00) or higher in a 400- or 500-level course • Demonstrating native speaker proficiency in a language approved by the student’s supervisory committee • Earning a “B” (3.00) or higher in both ENG 530 Old English and ENG 531 Old English Literature or their equivalent; • Holding a bachelor’s degree in an approved foreign language; • For languages which the School of International Letters and Cultures does offer above the 200 level, two years (4 semesters) of college coursework at the 100 and 200 level with a C or better, completed no more than six years prior to admission to the degree program • http://english.clas.asu.edu/gradstudies-flr

Things to remember when it comes to the language requirement! • The Foreign Language Reading Exam is offered by SILC two times per year. http://silc.asu.edu/testing/graduate • Student must be enrolled in at least one graduate English credit during the semester OR summer session that they take the exam • Language exam results must be posted before student can schedule a defense or graduate • Fulfill language requirement early in the program so it does not hold up graduation! • If a student fails the exam, a petition must be submitted to the office of Graduate Education to retake the exam, including why the student failed, what the student will do to prepare for the next exam, and why the exam is needed. Note: Only two retake petitions are allowed. Allow three months to study for the next exam. http://silc.asu.edu/testing/graduate

Traditional Foreign Language Exam • Select your language on the iPOS • Take exam • Results received 4 to 6 weeks after exam • Results cannot be posted if the student does not have an approved iPOS with entire committee on file • Students must be registered at the time they complete the exams

What is the graduate foreign language exam? • Intermediate level reading knowledge • Translation from the language into English • Student chooses the book, 200 pages, nonfiction • Two hour translation exam

Language Exam Dates for 2013/14 • October 4, 2013 (apply by September 13, 2013) • March 4, 2014 (apply by February 4, 2014) • Submit applications to take the exam to the testing coordinator in SILC, LL 440

Using Old English to Meet Language Requirement • Select Old English from the drop down list on the iPOS • Contact Sheila Luna when grades are posted for both 530 and 531 • The exam will remain “incomplete” until notification of grades is received • Cannot post results without an approved iPOS with entire committee on file

If English is Your Second Language • Choose your native language from drop down list on the iPOS • When iPOS is approved by office of Graduate Education, notify Sheila Luna to waive the language requirement on your iPOS • Cannot waive exam without an approved iPOS with entire committee on file

Taking a Class to Meet the Language Requirement • Take an upper division SILC course ( taught in the language; approved by the advisor) • After grade of B or better is posted on your transcript, contact Sheila Luna • Cannot post language results without an approved iPOS with entire committee on file

Reading Knowledge classes • B or better in FRE 494 French for Reading Knowledge; ITA 494 Italian for Reading Knowledge; GER 494 German for Reading Knowledge • Do not need background in language to take these classes • Fulfills the language requirement • Contact Sheila Luna after grade is posted

Other ways to Meet the Language Requirement • If you are meeting the requirement in another way (BA or MA in approved language, etc) contact Sheila Luna AFTER your iPOS has been approved • Foreign language requirement results cannot be posted without an approved iPOS with entire committee on file

Time to Degree • All work toward a master’s degree must be completed within six consecutive years. The six years begins with the first class on the iPOS • Department of English recommended time to degree is three years • If more time is required, students may submit a detailed petition to the office of Graduate Education with the graduation extension request • Only one petition for graduation extension is allowed

Academic progress • Timely completion of coursework • Fulfillment of foreign language requirement • Minimum 3.0 GPA each semester • No more than three I’s (Incomplete) on transcript

Choosing your Chair and Committee • A thesis committee contains least three members on the graduate faculty, ordinarily specialists in the area of the student’s project • Confer with selected chair about other suitable members for the committee • Identify committee chair and members early and look to them for guidance • Applied Project committees require a chair only (with option to add members) • Petitioning to have a committee chair from outside the department's graduate faculty must be approved by the department chair in consultation with the director of graduate studies

Master’s Thesis • Introduction to scholarly writing; intended to create an understanding of theory and methods applicable to the field • Demonstrates ability to address a major intellectual problem and propose meaningful questions and hypotheses • Typical length - 35 and 60 pages (exclusive of endnotes and bibliography) • The ideal germinating point for the thesis is a paper from a course, written for a professor with whom the student is comfortable and who might agree to direct an extended version of that study • The committee will judge the thesis by the standards appropriate to a fully finished piece of critical or scholarly work in English http://english.clas.asu.edu/gradstudies-thesis

Non-Thesis OptionThe Applied Project • Tailored to students’ professional goals Options for Applied Projects: • write a scholarly paper of article length • design a course for a specific instructional context • develop a portfolio to document their credentials and achievements appropriate for their professional goals, reviewing current trends in research, scholarship, and pedagogy Information about and procedures for the non-thesis option: http://english.clas.asu.edu/ma-nonthesis

Thesis vs. Applied Project • Thesis is published in ProQuest. Must abide by Graduate Education deadlines, format. • Thesis is longer, more scholarly • Applied Projects geared toward professional goals. • Applied Projects do not follow Grad format/deadlines • Thesis can take one semester to two years to complete. Requires three members. • Applied Projects usually take one semester. Requires one chair.

MTESOL Capstone Class – the culminating experience • ENG 597 • Brings together knowledge from prior courses relevant to professional goals • May involve: • Writing a research paper • Designing a curriculum (teaching materials, lesson plans, assessment tools) • Developing a professional portfolio

Applied Project Defenses Students doing applied projects (non-thesis option) • defend their projects each semester in a conference format on a designated day • Need not abide by the office of Graduate Education format deadlines • Need not schedule with the office of Graduate Education • Take ENG or LIN 593 and receive a B or better • Apply for graduation • No other paperwork is required

Fall 2013 Applied Project Defenses • MA Literature, Rhetoric/Comp, and Comparative Literature AP presentations will be held on December 6th from 8:00 am to 5:00 pm in LL 316 • MTESOL and MA Linguistics defenses will be individually scheduled this semester • All are welcome to attend

Thesis Defense Announcements • Master’s thesis defenses are announced via e-mail to the Department of English • Student sends e-mail to Sheila@asu.eduincluding: student name, dissertation title, date, time, room, committee chair, committee members, and a brief abstract. The abstract should be in the body of the e-mail, not as an attachment. • Contact Sheila to schedule a room for the defense BEFORE scheduling with

Automated thesis Formatting • Run your thesis through the format tool • Make sure you are using the most recent version of the Format Manual from office of Graduate Education website • http://graduate.asu.edu/format/format_and_submit_document • office of Graduate Education Deadlines. http://graduate.asu.edu/graddeadlines.html

Scheduling a Thesis Defense • Schedule your defense on your MyASU defense schedule tab no later than 10 working days before the defense date • Initial format review must be performed by office of Graduate Education prior to defense • After scheduling your defense, submit complete draft to gradformat@asu.edu for format review • Day before defense, student will receive email with next steps for the defense of the dissertation and submission of final document to ProQuest

Defense Scheduling, continued • Several requirements must be met before the defense schedule link will appear on your MyASU: • Approved iPOS with full committee • Minimum 3.0 overall graduate GPA • Minimum 3.0 GPA on iPOS • No pending course changes, committee changes • Satisfied all requirements (written/oral exam, language, etc.) • Achieved candidacy • Active student and currently enrolled

Petitions to the office of Graduate Education • Graduation Extensions: Include detailed justification: Why petition is needed, what happened to cause delay. When does the student intend to graduate. A detailed timeline on progress toward defense such as: chapter 1 is due on ___, chapter 2 is due on ___. Include student statement: “I understand that there will be no further extensions petitioned, failure to meet agreed upon deadline will result in dismissal from the program.” Use paper petition form • Retaking Language Exam: Include why the student failed, what the student will do to prepare for the next exam and why the exam is needed. Petition can be done online • Petitions to Maintain Continuous Enrollment: Students who want to discontinue enrollment for a semester or more must petition. The maximum is two semesters during their entire program. Use paper form: Masters/Certificate Request to Maintain Continuous Enrollment http://graduate.asu.edu/forms

Graduate Education Travel Awards • Presenting papers at scholarly conferences • $350 from Graduate Education; $350 additional funds from English • Only three students funded per cycle October 4, 2013: for travel November 15, 2013 through February 21, 2014 January 10, 2014: for travel February 22, 2014 through May 16, 2014 March 14, 2014: for travel May 17, 2014 through June 30, 2014 http://english.clas.asu.edu/graduate_scholarships

GSEA/English Workshops • Sept 20th CV and Cover Letters 11:30 am LL 316 • Oct 25th Applying to Conferences/Submitting for Publication 3:00 pm LL 316 • January 24th Applying for grants/fellowships/awards 3:00 pm LL 316 • March 28 (tentative) Digital Media Workshop

Upcoming Lecture • Navigating Your Career in Higher Education: A Conversation with Beverly Ann Chin Thursday, Sep. 26, 2013 3:15-4:30 p.m. LL 316 Finishing the PhD, searching for the right job, and learning tenure and promotion. Q & A with Dr. Chin.

Graduate Education Professional Development Workshops • Preparing CV part 1, Sept 18, 3 pm MU • Creating resume/cover letter 9/20, 1:30 pm • Academic Job Search 10/1 1:30 pm • Preparing CV part 2 10/4 3:00 pm • Interviewing for Academic Jobs 10/14 10:30 am • http://graduate.asu.edu/grow/sfs/events

More Graduate Education Workshops • Writing Effectively: tips for multilingual writers, Oct 3 at 10:30 am in MU 229 • Interviewing for Professional Jobs, Nov. 15 at 1:30 pm in MU 229 • http://graduate.asu.edu/grow/sfs/events

Become familiar with policies or ask • Graduate students are responsible for familiarizing themselves with all university and graduate policies and procedures. http://graduate-dev.asu.edu/faculty_staff/policies • Communicate with the program manager or DGS to be clear on expectations for degree completion • Maintain a working ASU email and check it regularly! • Check with your committee chair well in advance of data collection to ensure compliance with university regulations regarding the collection of data

MyASU Check your MyASU account for your status, holds, important information. MyASU will show you updates, deadlines, and actions needed.

Information Online • English Department website, graduate student page contains many useful links, such as FAQs, how to file an iPOS, doctoral exams, etc. http://english.clas.asu.edu/graduate • office of Graduate Education website http://graduate.asu.edu/ Contains information on university policy, graduation deadlines and procedures, office of Graduate Education forms, professional development, etc. • How To Guides: http://graduate.asu.edu/how-to

Department of English Graduate Studies Master’s Student Advising Session