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Proposed Changes to Attachment G FY 2011 – FY 2015 Five Year Plan

Proposed Changes to Attachment G FY 2011 – FY 2015 Five Year Plan. Office of Acquisition and Property Management. Objective of Revision. Focus requirements on data elements that add value to the oversight of project planning, control, and execution

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Proposed Changes to Attachment G FY 2011 – FY 2015 Five Year Plan

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  1. Proposed Changes toAttachment GFY 2011 – FY 2015Five Year Plan Office of Acquisition and Property Management

  2. Objective of Revision • Focus requirements on data elements that add value to the oversight of project planning, control, and execution • Revise the project ranking formula to include Asset Priority Index (API) and Facility Condition Index (FCI) - Revision integrates asset management planning and the five year planning process Department of the Interior December 2007

  3. Objective of Revision • Limit the administrative workload associated with maintenance of the five-year plan • Provide more clear, more easily understood instruction for completing the project data sheet (PDS) and other exhibits • Perform a general update of the document to reflect programmatic changes that have occurred over the last several years Department of the Interior December 2007

  4. Revision Process • Solicit feedback/input through this forum and through the Asset Management Partnership (AMP) • Have draft of the revised Attachment G prepared by March 1, 2008 Department of the Interior December 2007

  5. Revision Process • Review Process: DOI, OMB, Congress • Objective is to issue final document no later than September 30, 2008 Department of the Interior December 2007

  6. Potential Revisions • Document only the first two years of the five year plan with PDS • Last three years would be submitted in summary form only (Exhibit 4) • Currently, all five years are documented in PDS Department of the Interior December 2007

  7. Potential Revisions 2) Revise the project scoring system to include API • Current scoring system is does not recognize development of the DOI asset management program • API and FCI are key, first tier metrics for prioritizing project work Department of the Interior December 2007

  8. Without Asset Mission is Without Asset Mission is MissionCritical Compromised Compromised Regular, Recurring Stabilize, Restore, Renew or Maintenance - Preventive Replace Asset Important to Asset Important to Mission Dependent, Not Critical Mission – Mission – Replaceable Replaceable Regular, Recurring Stabilize, Restore, Renew or Criticality of Asset Asset Priority Index (API) Maintenance – Preventive Replace Maintenance Disposing of Unneeded Assets Mission Unaffected Lowest Mission Unaffected Lowest Not Mission Dependent Priority Assets Priority Assets Transfer or Designate for Candidate for Disposition Beneficial Use by Others (Change in Status) 0 1.0 Acceptable < .15 > Unacceptable Facilities Condition Index (FCI) API/ FCI Analysis Chart API/FCI Analysis Chart Department of the Interior December 2007

  9. Potential Revisions • API and FCI are used to assess condition of buildings and structures in the DOI strategic plan under “Management Excellence” • Project scoring system needs to be modified to incorporate API • Ideas are welcome • Need to maintain focus on critical health and safety and critical asset component systems Department of the Interior December 2007

  10. Potential Revisions 3) Set a minimum threshold for submittal of deferred maintenance PDS • Currently, no threshold exists • The threshold will eliminate many small dollar amount, low risk projects from review process Department of the Interior December 2007

  11. Potential Revisions 4) Specify Minimum Estimate Class • Require specific estimate class be obtained prior to requesting funds • Currently, no minimum estimate class is required across the Department • Poorly defined estimates contribute to cost and schedule variance and scope changes Department of the Interior December 2007

  12. Potential Revisions 4) Minimum class of estimate Estimate Schedule Class B - $10 million or greater Class C - $500,000 - $10 million Class D – Below $500,000 • Some bureaus may need to start allocating funds specifically to design work Department of the Interior December 2007

  13. Potential Revisions 5) Include a data field for VE on PDS 6) Raise the point allocation for Code Compliance Capital Improvement to enhance priority of accessibility compliance work 7) Require “Recreation Fee” programs be integrated into the five-year plan, in a manner compliant with Attachment G Department of the Interior December 2007

  14. Potential Revisions 8) Miscellaneous • Improve general clarity of the Attachment • Modify PDS format so it is easier to use • Provide more specific, easier to understand direction for completing exhibits • Etc. Department of the Interior December 2007

  15. Comment • Provide direct feedback via email no later than February 15, 2008 • william_hamele@ios.doi.gov • Provide input to your Asset Management Partnership representative Department of the Interior December 2007

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