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Intern Management System

Intern Management System. Regional Coordinator. Modules. Teacher Educator Assignment View COE data for interns needing a TE Assign TE Refer COE to another Regional Coordinator All Regional Coordinators must have a username and password to access TEA

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Intern Management System

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  1. Intern Management System Regional Coordinator

  2. Modules • Teacher Educator Assignment • View COE data for interns needing a TE • Assign TE • Refer COE to another Regional Coordinator • All Regional Coordinators must have a username and password to access TEA • Use self-registration to create a username and password • Contact Patrick Quirk (888-598-7667 or Patrick.Quirk@ky.gov) with your username and university to have access granted • The same procedure can be followed for any assistants performing data entry of TE Assignments

  3. TEA Main Page • Select a TE assignment status to view • TE Requested • Assigned TEs • Internship Started

  4. TEA – Requested TEs • Requested TE Queue • This page lists all internships approved by EPSB for which TEs must still be assigned • Once a TE is assigned to an internship, the internship will be removed from this list and visible in one of the other pages • Click on an intern’s name to view information about that internship • Summary data for the COE will be displayed including the job function, school and committee members • Beneath the internship data is the “Assign TE” section

  5. TEA – Assign TE • Assign TE • Enter the SSN of a TE and click the “Assign TE” button • If the TE’s SSN is not in the database, contact the EPSB KTIP staff (888-598-7667) for assistance • If there is no record of the TE’s KTIP training in the database, contact the EPSB KTIP staff for assistance • If the assignment is successful, the TE will be saved and will appear with the other committee members’ names • Edit TE Assignment • If the TE assigned is not the correct TE, simply enter a different TE and click the “Assign TE” button and the new assignment will be saved and displayed if successful • Refer to another regional coordinator • To refer this internship to a different region or TE assignment, select the region to which the internship should be sent and click “Refer Internship” • To work with a different internship, simply select a status view from the navigation list

  6. TEA – Assigned TEs • This list displays internships to which TEs have been assigned, but the orientation meeting has not yet been signed off on by the TE. The TE assignment can be updated until the orientation meeting is complete at which time the internship will be moved to the “Internship Started” view. • To view details or change TE assignments, follow the same process as used to assign a TE.

  7. TEA – Internship Started • This view displays internships which have started. If a TE assignment must be changed after an internship has begun, contact the EPSB KTIP staff for assistance. • Internship details can still be viewed from this list.

  8. TE Usernames & Passwords • All TEs must have a username and password in order to sign-off on RTIY reports • Regional Coordinators or TEs can create usernames and passwords via the “Need a Login? Click Here.” link on the EPSB login page. To create a username, the following information must be provided: • First and Last Name • SSN • Email Address • If a user already has a username, but needs their password reset, contact the KTIP staff

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