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Collaborative Site Structure Design for Teams Integration with SharePoint 2010

Dive into creating a robust site structure to enable seamless collaboration among Sales, Marketing, and Bid Management teams under new management. Explore user-centric design, technical considerations, and key takeaways.

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Collaborative Site Structure Design for Teams Integration with SharePoint 2010

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  1. Newcastle SharePoint User Group Information Architecture and Governance Jeremy Hancock (@ozippy) November 2011

  2. Focus for today • Navigation • Site structure for collaboration • Technical considerations

  3. Navigation

  4. An the problem is? I CAN’T FIND ANYTHING

  5. Mega Menu

  6. Demonstration

  7. Site Structure for collaboration • Group task • 10 minutes • Design a site structure

  8. Scenario • “Three previously independent teams (Sales, Marketing and Bid Management) have now come under a new manager named Sue. Sue wants these teams to collaborate together more closely and have better visibility of the activities they are each undertaking. Sue also wants to ensure that she can easily communicate to all team members easily and be confident that they read those communications. Lastly, Sue would like to be easily see everything that is happening across the three teams.”

  9. This is our starting point

  10. Possible alternative

  11. Considerations that drive site structure • Security • Ownership and Management • Content volume • Content Types • Audience

  12. Technical Considerations • Number of items per view/list • Content Databases • Site Collection Limitations • Types of content • SharePoint 2010 features • Backup and Restore

  13. Key takeaways • Two clicks to anything? • Think like a user (personas) • Involve real users • Undertake user testing • Don’t default to organisational structure • Balance business and technical considerations

  14. http://mindjet.com

  15. Sponsors Welcome http://www.movember.com/m/206149

  16. Links • http://blog.ozippy.com • http://www.shareconference.com/au/ • http://channel9.msdn.com/Events/TechEd/Australia/Tech-Ed-Australia-2011/VOC201 • http://mindjet.com/

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