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2013 C&MS 100 Specification Updates Proposal Note Updates

2013 C&MS 100 Specification Updates Proposal Note Updates. Office of Construction Administration Clint Bishop. CPM Scheduling. PN 105 – 07/20/2012 - CRITICAL PATH METHOD PROGRESS SCHEDULE FOR SINGLE SEASON PROJECTS

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2013 C&MS 100 Specification Updates Proposal Note Updates

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  1. 2013 C&MS100 Specification UpdatesProposal Note Updates Office of Construction Administration Clint Bishop

  2. CPM Scheduling • PN 105 – 07/20/2012 - CRITICAL PATH METHOD PROGRESS SCHEDULE FOR SINGLE SEASON PROJECTS • PN 107 - 07/20/2012 - CRITICAL PATH METHOD PROGRESS SCHEDULE FOR MULTI-SEASON PROJECTS

  3. CPM Scheduling PN 105 Single Season • P6 required • No interim schedule • Submit a baseline schedule within 15 days of the execution of the Contract • Engineer review within 7 days PN 107 Multi-Season • P6 required • Interim schedule permitted • Submit a baseline schedule within 60 days of the execution of the Contract • Engineer review within 21 days

  4. 2013 Construction & Material Specifications • 101.03 Definitions • 104.02.D. Overruns and Underruns • 105.09 Value Engineering Change Proposals • 106.07 Unacceptable Materials • 107.13 Reporting, Investigating, and Resolving Motorist Damage Claims • 108.02 Partnering (self-facilitated) & PN 111 Facilitated Partnering • 108.02.G. Dispute Resolution and Administrative Claims Process • 108.06.C. Extension to the Completion Date for Weather or Seasonal Conditions • Proposal Notes moved to 2013 C&MS • SS800 04/19/13 Revisions to 2013 C&MS

  5. 2013 C&MS 101.03 Definitions • Claims. Disputes that are not settled through Steps 1 and 2 of the Dispute Resolution and Administrative Claim Process and for which the Contractor has documented costs or time incurred as a result of such disputes. The Dispute becomes a Claim when the Contractor submits a Notice of Intent to File a Claim. • Disputes. Disagreements, matters in question and differences of opinion between the Department’s personnel and the Contractor that may include a request for additional money and/or time.

  6. 2013 C&MS TABLE 104.02-2 104.02.D Overruns and Underruns • If the decrease in quantity of any unit price Contract Item exceeds 25 percent of the estimated quantity…. adjust the unit prices for the affected Contract item by multiplying the bid unit price by the factor obtained from Table 104.02-2.

  7. 2013 C&MS TABLE 104.02-3 104.02.D Overruns and Underruns • If the increase in quantity of any unit price Contract Item exceeds 25 percent of the estimated quantity, …. adjust the unit prices for the Contract Items exceeding 25 percent of the estimated quantity by multiplying the bid unit price by the factor obtained from Table 104.02-3

  8. 2013 C&MS • 104.02.D Underrun Example Work Zone Pavement Marking Plan Quantity: 100 foot UnitPrice: $1.99/foot Final Quantity: 40 foot Decrease: 60% Payfactor [Table 104.02-2] =1.38 Adjusted Unit Price = $1.99x1.38=$2.75/foot Note: Payfactor in 2010 C&MS = 1.13

  9. 2013 C&MS • 104.02.D Overrun Example Guardrail Plan Quantity: 1000 foot Unit Price:$13.02/foot Final Quantity: 1500 foot Increase: 50% Payfactor [Table 104.02-3] =0.92 Adjusted Unit Price for items exceeding 25% of plan quantity = $13.02x0.92=$11.98/foot

  10. 2013 C&MS 105.19 Value Engineering Change Proposals The submission of the value engineering change proposal shall conform with the current guidelines on Value Engineering Change Proposals adopted by the Director Supplement 1113.

  11. 2013 C&MS 106.07 Unacceptable Materials. Unacceptable materials are all materials not conforming to the requirements of these Specifications at the time they are used. Immediately remove all unacceptable materials from the project site unless otherwise instructed by the DCE. The DCE will determine if un-acceptance materials may remain conforming to Supplement 1102

  12. 2013 C&MS 107.13 Reporting, Investigating, and Resolving Motorist Damage Claims. • No change to specification language • Better define in-house process • All deducts via change order

  13. 2013 C&MS 108.02 Partnering • Formerly 104.05 (SS 800 to 2010 C&MS) • C&MS 108.02 is Self-facilitated Partnering • It is the intent of the Department to partner every project. • The Project personnel is responsible for conducting the Partnering process. • Costs are incidental to the Contract. • Includes Dispute Resolution Process (108.02.G) • See Proposal Note 111 for Facilitated Partnering.

  14. Proposal Note 111: Facilitated Partnering • Note should be considered for projects with: • Project value (> $5 Million) • Project duration (multi-year) • Project complexity • e.g. Urban High Profile • Number and Diversity of the stakeholders • Utility and Railroad involvement • Public involvement

  15. Proposal Note 111: Facilitated Partnering • Replaces the Self-facilitated Partnering requirements in… • 108.02 B. Initial Partnering Session • 108.02 E. Partner Monitoring • Compensation • Facilitator submits actual invoices to Contractor. • Contractor pays Facilitator’s submission after review with the Department. • Department reimburses Contractor for Facilitator expenses.

  16. Proposal Note 111: Facilitated Partnering • Compensation • Initial Partnering Session: $3500 maximum. • Partnering Update Sessions (quarterly): $1500 maximum. • Maximum session rates above shall be considered full compensation for: • Venue cost • On-site time • Travel expenses • Transportation • Lodging • Incidentals

  17. Proposal Note 111: Facilitated Partnering • Basis of Payment • Item: Special Unit: Lump Sum • Fixed amount shown in the Proposal is included in the Total Bid Amount. • Fixed amount is 50% of the Department’s estimate for total cost of all Partnering Update Sessions and Facilitator expenses. • If costs exceed the fixed amount, the Department will continue to pay its share via change order. • The Department will not pay a percent mark-up. • Partial Payments according to C&MS 109.09. • Item exempt from non-performance table in C&MS 104.02.

  18. Partner Facilitator Training • Partnering Facilitator Standards and Expectations Manual • Training session will detail manual. • Requirement for those desiring to be Facilitators. • Monday, March 18th • 10:00am – 3:00pm • ODOT Central Office Auditorium • CPD credits will be available • No Cost • Contact Chase Wells chase.wells@dot.state.oh.us if you wish to attend.

  19. 2013 C&MS 108.02.G. Dispute Resolution and Administrative Claims Process 3. Step 3 (Director’s Claims Board Hearing or Alternative Dispute Resolution). Submit a written Notice of Intent to File a Claim to the Claims Coordinator Dispute Resolution Coordinator

  20. 2013 C&MS TABLE 108.06-1 108.06.C. Extension to the Completion Date for Weather or Seasonal Conditions. • Delays caused by weather and seasonal conditions should be anticipated and will be considered as the basis for an extension of time when the Contractor’s accepted progress schedule depicts Work on the critical path and the actual workdays lost exceeds the number of work days lost each month as determined by Table 108.06-1.

  21. 2013 C&MS • Proposal Notes Used on Every Project • PN 003 TITLE VI RELATED STATUTES NON-DISCRIMINATION STATEMENT • Add to C&MS 107.01 Laws to be Observed and C&MS 107.20 Civil Rights • PN 006 NOTICE TO BIDDERS • Prequalification language currently exists in C&MS 102.01 Prequalification of Bidders • Add Certificate language to new section C&MS 102.16 Certificate of Compliance with Affirmative Action Program

  22. 2013 C&MS • Proposal Notes Used on Every Project • PN014 Drug Free Workplace and PN 034 Drug Free Safety Program Participation • Add as a new section 102.17 Drug Free Safety Program • PN 027 IMPLEMENTATION OF CLEAN AIR ACT AND FEDERAL WATER POLLUTION CONTROL ACT • Add to C&MS 107.19 Environmental Protection

  23. 2013 C&MS • Proposal Notes Used on Every Project • PN 037 UTILITY NOTE • Add to C&MS 105.07 Cooperation with Utilities

  24. SS800 04/19/13109.05.C.6 Subcontract Work Revised language: • The Department will pay an amount to cover administrative costs of 8% on the first $10,000 and 5% on any amount over $10,000. • No maximum • Trucking also Table 109.05-2

  25. SS800 04/19/13106.09 Steel and Iron Products Made in the United States • MAP-21 amended Buy America • Amended the Code of Federal Regulations to apply Buy America to any project that has federal funding in any prior phase; i.e. environmental studies, right of way acquisition, preliminary engineering or other phase defined in the environmental document. • Proposal Note 117 will be included by the designer for projects meeting this provision.

  26. SS800 04/19/13106.09 Steel and Iron Products Made in the United States • FHWA Memo dated December 21, 2012 clarified Buy America • Buy America does not apply to manufactured products that have steel or iron content less than 90% when delivered to the project

  27. SS800 04/19/13106.09 Steel and Iron Products Made in the United States • FHWA Memo dated December 21, 2012 clarified Buy America • Buy America does not apply to incidental subcomponents or hardware used to assemble manufactured products. • Examples include, but are not limited to, cabinets, covers, shelves, clamps, fittings, sleeves, washers, bolts, nuts, screws, tie wire, spacers, chairs, lifting hooks, faucets, door hinges, etc. • C&MS 106.09 has been revised to include this language

  28. Determination of Construction Duration • Planning Tool • Purdue University • Regression Analysis • INDot

  29. Determination of Construction Duration • Design Tools • Excel Spreadsheet • Items of Work • Production Rates • CPM Schedule • Complex projects • Develop working day schedule

  30. Questions • Clint Bishop • clint.bishop@dot.state.oh.us • 614-387-1164

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