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Heather Boughton Matthew Danzuso Ohio Department of Education Office of Data Quality & Governance

A Data Governance Balancing Act: Supporting an Education Research Agenda in an Environment of Responsible Data Sharing Policies. 2012 MIS Conference. Heather Boughton Matthew Danzuso Ohio Department of Education Office of Data Quality & Governance. Current Data Systems.

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Heather Boughton Matthew Danzuso Ohio Department of Education Office of Data Quality & Governance

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  1. A Data Governance Balancing Act: Supporting an Education Research Agenda in an Environment of Responsible Data Sharing Policies 2012 MIS Conference Heather Boughton Matthew Danzuso Ohio Department of Education Office of Data Quality & Governance

  2. Current Data Systems • P12 Data System (EMIS) • Higher Education Data System (HEI) • Multiple, unique preschool systems • Workforce Data

  3. Current Data Governance Structure • Data governance varies by state agency • Ohio Department of Education • Strengths: Embedded structure • Weaknesses: Ad hoc policies/practices

  4. State Longitudinal Data Systems (SLDS) • Since 2006, Ohio has received 4 SLDS grants • Goals: • Improve data quality • Develop a P-20 Data Warehouse

  5. Ohio Education Research Center (OERC) • Established in Ohio’s Race to the Top (RttT) Application (Area A(3)) • Goals: • Develop a coherent research agenda • Conduct research related to RttT • Develop self-sustainability

  6. Ohio Education Research Center (OERC) • RttT Funding Provides for: • Initial third party management • Seed money for research grants related to RttT priority areas • Support for research and communications • Annual conference

  7. SLDS & OERC Impact • Key Questions • How is the development of the SLDS impacting our data policies & practices? • How is the development of the OERC impacting our data policies & practices?

  8. SLDS & OERC Impact • Data Sharing Policies & Practices • “Understanding Ohio’s MOU” Document

  9. SLDS & OERC Impact

  10. SLDS & OERC Impact

  11. SLDS & OERC Impact • Data Sharing Policies & Practices • Internal Data Sharing Review Process • Who gives the okay to proceed? • Internal tracking processes • Leveraging SharePoint

  12. SLDS & OERC Impact • Internal Organizational Changes • Policy & Research Office • Data Quality & Governance • Center-Level Data Management

  13. SLDS & OERC Impact • Changes to Data Governance Structure • Expanding roles • Increased inter-agency communication

  14. Sector Specific Data Governance Structures Sector Specific Governance and Databases Structures Higher Education and Workforce Data Integration Statewide Longitudinal Education Data Systems Other Post- Secondary Workforce K-12 Early Childhood Early Childhood Linkages (RttT-ELC)

  15. Sector Specific Data Governance Structures Statewide Data Integration Project Interagency Committees and Data Integration Statewide Longitudinal Education Data Systems Higher Education and Workforce Data Integration Research Agenda Committee Interagency Data Governance Committee Outreach Committee Other SLDS (P-20) Technology Committee Post- Secondary Work-force K-12 Early Childhood Future Planned Early Childhood Linkages (RttT-ELC)

  16. Sector Specific Data Governance Structures Statewide Data Integration Project Data Requests Statewide Longitudinal Education Data Systems Higher Education and Workforce Data Integration Research Agenda Committee Interagency Data Governance Committee Outreach Committee Other Post- Secondary Work-force K-12 Early Childhood SLDS (P-20) Technology Committee Future Planned P-20 Public Records Requests; Legislature P-20 Needs; Agency Administrative Needs Early Childhood Linkages (RttT-ELC)

  17. Statewide Data Integration Project Statewide Direction and Data Integration OERC Research Agenda Committee Interagency Data Governance Committee Outreach Committee SLDS (P-20) Technology Committee

  18. Statewide Data Integration Project Statewide Direction and Data Integration OERC Research Agenda Committee Interagency Data Governance Committee Outreach Committee SLDS (P-20) Technology Committee Research Community

  19. SLDS & OERC Impact • Focused research agenda • “State of Ohio” perspective • Effective and efficient sharing of data and research findings

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