STAFF BRAND BRIEF 04 th May 2012 Marketing & Sales Department

1. STAFF BRAND BRIEF 04th May 2012 Marketing & Sales Department TELECOMMUNICATION SITE BUILD (Briefing Session) INF/TEN/0191 13 March 2014

2. Agenda items • Supply Chain Management presentation STAFF BRAND BRIEF 04th May 2012 Marketing & Sales Department 2. Facilities Management presentation 3. SHEQ presentation 4. Project Management presentation 5. Closing

3. Supply Chain Management Presentation

4. SCM presentation Key dates Key Required documents S D Committement • A 35% is a pre-requisite before evaluation, service provider will need to committee on this %, which will be a monitoring tool during implementation and will further form part of the resulting contract. • RFP issue date is 28 February 2014 • Briefing session date is 13 March 2014 • Closing date for questions is 18 March 2014 • Closing date for Bid submission is 27 March 2014 @ 12h00 • No late bids will be accepted • Valid BBBEE Certificate • Valid and Original Tax clearance certificate • Confidentiality Agreement – Annexure E • SBD 4 Declaration of Interest – Annexure F • Bill of material - Annexure H • Supplier Development Value Summary – Annexure J • Compliance Sheet – Annexure K

5. Appointment of a panel of services providers for 3 years framework agreement Type: The appropriate FA: Approach: National • Depending on the business requirement Infraco may need a supplier/s with a national footprint • There are different variables that could regulate a national contract including but not limited to region and availability A Area Regional • Regional FA’s are in support of Infraco’s procurement policy regarding supplier development initiatives • Regional FA’s support local businesses and have benefits ranging from lower logistics costs and regional improvements Single • Single appointment will be based on minimum site . The normal procurement process will be followed when awarding to a single or multiple suppliers B Number of suppliers Multiple • Where the requirement/s is /are urgent and there is a number of sites that need to be build, Infraco will appoint a number of service providers to speed-up the build program.

6. Business approach Framework Agreements Single Supplier: Multiple Suppliers: • Some of the key components of a single supplier FA are: • An agreed upon fixed price list prior to entering into the agreement • If there is an agreed upon volume to the agreement, Infraco need to ensure that the appropriate exist clauses are included in the contract • Due to the risk Infraco take when contracting with a single supplier, the relevant penalty clauses need to be included in the contract and enforced where necessary • The FA creates a faster turn around time for procurement but does not limit Infraco to procuring from the sole supplier • Some of the key components of a multiple supplier FA are: • Business will be awarded on a rotational basis in order to support the notion of developing and entrenching Infraco’s supply chain • Infraco need to ensure agreed rates with the multiple suppliers (preferably where the rates are the same) • If the rates differ, Infraco needs to: • Enter into negotiations and/or; • Distribute the business on a percentage basis to ensure that they are not subject to a premium • The core benefit of a FA is the ability to call-off as and when required INF/TEN/0191 – SITE BUILD

7. Facilities Management

8. Broadband Infraco’s National Long Distance Network covers most major cities and towns and all nine provinces. National Site (network) Coverage • 154 operational sites: • National coverage; • 10m x 15m (7x4) & 10m x 10m (4x4); • Types: containers, Transnet/Neotel/3rd Party building to Data Centre

9. Covered in the Framework • Establish a completely new site (container & building where needed) • Renovation/improvement of current sites: replacement of mesh fence, etc • Attend to any repairs/maintenance issues: stolen earth system, etc

10. Areas to Cover • Demolition, excavation & trenching • Install sleeves, pole/s, drawboxes, electrical cables • Electrify site between municipality/Eskom/3rd Party & container • Install a complete earthing system • Design, manufacture, transport & install galvanised palisade/rebar • Build concrete structures like ramps, retainer wall, plinth, drainage system, etc

11. Expected to (before & after Implementation): 1. Travel nationally in order to: • Conduct detail survey • Establish site specific conditions (soil, need for EIA, etc) • Design site & get drawings approved • Generate quotation 2. Acquire permission from munic/owner/etc for: • To remove/demolition/cut trees, etc • Use/connect to certain facilities or resume work, etc 3. Rectify any outstanding issues raised at site acceptance meeting including the rehabilitation of the site. 4. Develop & submit an As-Built file with the ff. minimum items: • Test results – soil compaction, plinth strength, earthing, galvanising • Updated drawing • Acquired approvals • Other project & SHEQ related requirements

12. Changes to Spec • No kerb stones • Perimeter fence foundation • 32mm sleeve • Vegetation clearance beyond site • Ripper razor – diamond mesh

13. Site & Area Condition

14. National Facility Sites

15. Thank You.

16. 3. Project Management Presentation

17. Introduction • A project management plan is theplanning document, capturing the entireproject end-to-end, covering all project phases, from initiation through planning, execution and closure.

18. Body of Knowledge • Overview: Why the project is being conducted and its primary objectives  • Scope Management: Business needs, requirements, deliverables, constraints and work breakdown structure  • Schedule Management: Activities schedule and project milestones  • Costs Management: Project budget and its funding approach • Quality Management: Quality measurement and control approach • HR Management: The people working on the project, their roles and responsibilities  • Communication Management: Communication type, channels and the reporting approach 

19. Body of Knowledge Conti… • Risks Management: Risk index, methods to identify and evaluate risks, risk mitigation and contingency planning • Procurements Management: Required procurements and purchase processes • Change Management: Procedures used to track changes in the project  • Project Closure: Closure approach, including the deliverables hand-off protocol 

20. Thank you

21. 4. SHEQ Presentation

22. SHEQ Requirements • S.H.E Plans • Safety Plan 2. Health Plan 3. Environmental Plan

23. S.H.E Appointments • Signed Appointment Letters: • 16.1 Appointment 2. 16.2 Appointments 3. 17.2 Appointments • GAR 7 Appointments(valid certificate to be attached) 5. All Relevant CR Appointments.

24. COIDA • Valid Certificate of Good Standing(s 89)-Compensation Fund

25. Risk/ Aspect Impact Assessment • A site specific Aspect Impact/ Risk assessment is required, outlining specific Risks and hazard, taking into account BBI work environment.

26. S.H.E Procedure • Documented SHE procedures(ISO 1400/OHASAS 18001) • At least 3.

27. Quality Management System-ISO 9001 • Quality Manual – Requirement.