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Reporting Staff data Collections. Overview. How staff data is used What data is reported How a staff member is classified How staff data is revised Verification and publication Reporting issues What’s coming. How is staff data used?. Department
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Overview • How staff data is used • What data is reported • How a staff member is classified • How staff data is revised • Verification and publication • Reporting issues • What’s coming
How is staff data used? Department • analysis of academic workforce demographics • calculation of student to staff ratios Universities • allocation of resources to universities • academic workforce planning
Submissions • Fulltime and Fractional Fulltime • Actual Casual • Estimated Casual
Full time & Fractional records Reference date 31 March 2014 • Substantive appointment • Current duties • Academic organisational unit • Academic support services • Student services • Public services • General institution services • Independent operation for a controlled entity
Additional records required When staff have: • more than one substantive appointment • duties in more than one organisational unit • duties in more than one work sector
Recordsexcluded Full time & Fractional full time • staff duties relate solely to TAFE • staff in any independent operation which is not a controlled entity
Casual Staff Submissions Actual Casual • number of casual staff employed from: 1 Jan 2013 to 31 Dec 2013 Estimate Casual • number of casual staff that will be employed from: 1 Jan 2014 to 31 Dec 2014
Full time staff What classifies your staff as full time? • continuous employment • full range of duties performed on a regular basis • hours worked equal specified hours for full-time work • Leave entitlements
Fractional Full Time Staff What classifies your staff as fractional full time • continuous employment • full range of duties • duties performed on a regular basis • hours worked fraction of fulltime • salary fraction of fulltime • pro-rata leave entitlements
Casual staff What classifies staff as casual? • paid on an hourly or session basis • no leave entitlements • no continuous position • non-recurring labour
How does the revision process work? • Key elements • Variation reason code
Full time & Fractional full time record Key elements
Actual Casual record Key elements
Variation reason codes • 2 – revised • 4 – deletion • 5 – new record
How to revise key elements Actual Casual and Full time and Fractional Full time
How to revise other elements Actual Casual and Full time and Fractional Full time
Revision exceptions Updating a value to a “no information” status for: • Aboriginal or Torres Strait Islander - Element 316 • Highest qualification – Element 501 • Place of qualification – Element 502 To change these values please contact the department
Reporting issues Organisational Unit • consistent with student data Highest qualification – E501 • Code 7 – includes Masters extended Optional reporting • Equivalent full-time annual salary - current duties – E423 • Code - 000000 - Salary data not provided • Language spoken at home code – E348 • Code - 9999 – No Information
Verification ensuring quality in your published data What is verification? • When do I verify my data? • Why do I verify my data?
What’s new for staff verification Confirmation checkbox
Verifying your 2013 data Look for significant changes to • Staff numbers • Work functions • Research functions • Classification level No information • Highest Qualification • Indigenous status
Tips to reduce your stress • Check out all your highlighted variations • Report revisions before sign off • Refresh your reports if you revise your data • Sign off is final - your reports are locked!
Higher Education Statistics • Statistical publications on staff data are released by 30 September each year • Publications available at: https://education.gov.au/selected-higher-education-statistics-2013-staff-data
What’s next • Staff data due 30 June 2014 • Verification Starts: 15 July 2014 Sign off: 15 August 2014 • Webinar – 13 June 2014 Student HELP entitlement calculations • New version of HEPCAT 3 July 2014
Need help with reporting? For all your data questions contact HEIMS Information ManagementSection HEIMS.datacollections@education.gov.au Telephone: (02) 6240 7487
For all your policy queries • Policy and program management • Administration of FEE-HELP and VET FEE-HELP • Financial estimates and payments • HELP IT System (HITS) ContactCommunications & Student Support TeamTSEnquiries@education.gov.au